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SBA Criminal Justice Records Management, Command and Control Systems and Land Management System

Ministry of Defence

This public procurement record has 3 releases in its history.

TenderUpdate

10 Mar 2023 at 12:53

Tender Notice
TenderUpdate

07 Feb 2023 at 11:35

Tender Notice
Tender

24 Jan 2023 at 18:45

Tender Notice
Summary of the contracting process

The Ministry of Defence has issued a tender titled "SBA Criminal Justice Records Management, Command and Control Systems, and Land Management System" for IT services in the services category. The requirement is to replace current police systems with new management systems, and the procurement involves design, build, implementation, and ongoing support services. The tender budget is £2,557,000. The procurement stage is currently open with a tender deadline of 17th March 2023. A Tenderers Conference is scheduled for 13th February 2023, and the procurement method is an open procedure.

This tender from the Ministry of Defence presents an opportunity for businesses providing IT services, consulting, software development, and support to compete. Companies specializing in relevant technologies for criminal justice and land management systems would be well-suited to bid. The location for the project is in the Sovereign Base Areas within Cyprus, with the bulk of development and delivery work not necessarily restricted to Cyprus. The high cyber risk associated with this project underscores the need for potential suppliers to complete a Cyber Supplier Assurance Questionnaire. The tender requirements align with the MOD's Cloud environment strategy utilising Azure Connected Environment.

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Notice Information

Notice Title

SBA Criminal Justice Records Management, Command and Control Systems and Land Management System

Notice Description

Advert amended to reflect updated tender timetable. The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services. The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE). Tender documents, including detailed statement of requirements can be found on the Defence Sourcing Portal event. The best technically affordable tender methodology is being used for this requirement. Any tenders received that are in excess of the budget will be automatically deemed non-compliant and will be excluded from the tender evaluation process. The budget for this requirement is PS2,557,000.00 ex VAT. A Tenderers Conference is being held via Microsoft Teams 13/02/2023. Potential suppliers must confirm if they wish to attend via the Defence Sourcing Portal by 09/02/2023, providing the names and contact details for proposed attendees. The Cyber Risk for this project is 'HIGH'. All Tenderers are required to complete a Cyber Supplier Assurance Questionnaire (available on the DSP) using access code RAR-602504597 which must be returned to UKStratComDD-CyDR-DCPP@mod.gov.uk

Lot Information

Lot 1

The Sovereign Base Area Administration (SBAA) has a requirement to replace the current Sovereign Base Area Police Systems with a Criminal Justice Records Management, Command and Control System and Land Management System. This requirement has been split into key activities, design, build, implementation and transfer, and ongoing support services. The discovery phase of this project determined that any proposed solution must be delivered using the MOD's Cloud environment utilizing Azure Connected Environment (ACE).

Options: Project Options: Core Contract: Design Phase Project Option 1: Build Phase Project Option 2: Implementation Phase, including data transfer Project Option 3: Services Year 1 Project Option 4: Services Year 2 Project Option 5: Services Year 3 Design to Implementation phases must be completed by 30 April 2025. Funding has been given for all Project Options. Technical Options: Records Management System (Essential) Land Management System (Essential) Fiscal Management System (Desirable) Inventory Management System (Desirable) Court Management System (Desirable) Delivery of the Records Management System and Land Management System is essential within budget. Where possible the Authority would like to purchase as many systems as possible within budget. Where desirable systems are not deliverable within budget, these will be included within any awarded Contract as unfunded options and will be subject to further budgetary approval and contract amendment. See Invitation to Tender, Statement of Requirements and Draft Contract for further details on Contract options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-039a53
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/007054-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£2,557,000 £1M-£10M
Lots Value
£2,557,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20233 years ago
Submission Deadline
6 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ministry of Defence
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
C BLOCK, HQ BFC
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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