The Wilnecote School ~ Cleaning Tender

{
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    "id": "ocds-h6vhtk-03a121-2023-09-15T10:06:45+01:00",
    "date": "2023-09-15T10:06:45+01:00",
    "ocid": "ocds-h6vhtk-03a121",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=809441786\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=809441786</a> GO Reference: GO-2023915-PRO-23891824",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03a121",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The Wilnecote School ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for The Wilnecote School.",
        "value": {
            "amount": 750000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for The Wilnecote School. The Wilnecote School is a co-educational Academy, located in Wilnecote, near Tamworth, providing secondary education to students in Years 7 to 11. The School is expected to grow over the coming years from approximately 840 students on roll currently, up to its capacity of 960 students. More information regarding the School can be found on their website: https://thewilnecoteschool.com/ The duration of the contract being offered is for an initial three-year period commencing on 01 November 2023, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years. The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided. The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably with Secondary Schools to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within the Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term. The scope of the contract covers all of the cleaning provision within the School, including term time daily cleaning. Plus, a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and it's buildings to ensure they are suitably prepared for the beginning of each academic term. There are a number of Lettings throughout the school year and the Wilnecote Community Managed Library which shall fall within the requirements of this contract. The requirement of the School is that the successful contractor provides a clean and functioning premises that is fit for purpose at all times, through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information. The services are currently outsourced and TUPE is expected to apply. It is possible that the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within The Wilnecote School on the contract performance. See SQ document for further details",
                "value": {
                    "amount": 750000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-11-01T00:00:00Z",
                    "endDate": "2028-10-31T23:59:59Z"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
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        "items": [
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                "deliveryAddresses": [
                    {
                        "region": "UKG2"
                    },
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                        "region": "UKG2"
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                ],
                "deliveryLocation": {
                    "description": "Shropshire and Staffordshire"
                },
                "relatedLot": "1"
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        "submissionMethod": [
            "written"
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        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
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            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        ],
        "tenderPeriod": {
            "endDate": "2023-03-17T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2023-04-24T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
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        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-73994",
            "name": "The Wilnecote School",
            "identifier": {
                "legalName": "The Wilnecote School"
            },
            "address": {
                "streetAddress": "Tinkers Green Road",
                "locality": "Tamworth",
                "region": "UKG2",
                "postalCode": "B77 5LF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/UN3HQ79RKP"
            },
            "roles": [
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            "details": {
                "url": "https://thewilnecoteschool.com",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
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                "legalName": "The Wilnecote School"
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            "address": {
                "locality": "Tamworth",
                "countryName": "United Kingdom"
            },
            "roles": [
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        },
        {
            "id": "GB-FTS-92679",
            "name": "Reef Cleaning Solutions",
            "identifier": {
                "legalName": "Reef Cleaning Solutions",
                "id": "N/A"
            },
            "address": {
                "streetAddress": "Suite 16 Davey House",
                "locality": "St Neots",
                "region": "UKH12",
                "postalCode": "PE19 7BA",
                "countryName": "United Kingdom"
            },
            "roles": [
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            "details": {
                "scale": "sme"
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        }
    ],
    "buyer": {
        "id": "GB-FTS-73994",
        "name": "The Wilnecote School"
    },
    "language": "en",
    "awards": [
        {
            "id": "027288-2023-1",
            "relatedLots": [
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            "status": "active",
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                    "id": "GB-FTS-92679",
                    "name": "Reef Cleaning Solutions"
                }
            ]
        }
    ],
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            "value": {
                "amount": 533375.35,
                "currency": "GBP"
            },
            "dateSigned": "2023-08-16T00:00:00+01:00"
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