Notice Information
Notice Title
DDaT23039 - UKSBS Portfolio Tooling
Notice Description
UK SBS has tooling to support its Portfolio, Programme and Project practices; UK SBS currently utilise 2 SaaS products to undertake resource scheduling and time recording respectively. These products meet the basic requirements but have limitations that require both internal resource and supplier application development to deliver process efficiencies. The focus of this exercise is to look for a single system to deliver the functionalities listed in the specification section. We are conducting market research to get feedback on our specification, understand available technological options, trials/sandbox options, and pricing mechanisms. A route to market has not yet been established. We are planning on holding a pre-market supplier engagement session on w/c 20th February which will last for an hour via zoom meeting. The confirmed time of the session will be communicated at a later date.
Lot Information
Lot 1
UK SBS has tooling to support its Portfolio, Programme and Project practices; UK SBS currently utilise 2 SaaS products to undertake resource scheduling and time recording respectively. These products meet the basic requirements but have limitations that require both internal resource and supplier application development to deliver process efficiencies. In addition to these SaaS products, UK SBS uses an internally developed Change Portal (developed using the Microsoft Power Platform). The portal is used to receive new change requests and maintain basic metadata (such as status and RAG) and delivery progress updates. This portal is accessible to internal change delivery leads/project managers and externally to named Client Change Board stakeholders. Reporting is available using developed powerbi reports. All other project management artefacts and processes are undertaken manually, i.e. development of business cases and PIDs, management of RAIDDA logs, highlight reports and financial management. The focus of this exercise is to look for a single system to deliver the functionalities listed in the specification section. We are conducting market research to get feedback on our specification, understand available technological options, trials/sandbox options, and pricing mechanisms. A route to market has not yet been established. We are planning on holding a pre-market supplier engagement session on w/c 20th February which will last for an hour via zoom meeting. The confirmed time of the session will be communicated at a later date. IMPORTANT To ensure participation, Expression of Interest emails must be received by ddatprocurement@uksbs.co.uk no later than 14:00pm (UK time) on 17th February 2023. In the message subject field please state: "EoI DDaT22294 Pre-market engagement". In your message, please detail your organisation's name, provide up to two names and email addresses of your attending representatives. A drafted specification can be downloaded from contract finder, please go onto Contract finder and search for DDaT23039, or request directly by email the DDaT mail box mentioned above. All attending suppliers must familiarise themselves with the drafted spec in advance of the session(s) as we are seeking expertise and feedback from the market. BUDGET & TIMELINE (Indicative) a) The current indicative budget is based up to PS50,000 per annum cost, it is anticipated that this could be a 5 year contract (3+1+1) - this is to be confirmed, subject to Value-for-Money justification. b) The current Anticipated Procurement Commencement Date is April 2023, subject to necessary approvals. AGENDA (may be refined) a) Welcome & Introductions (UK SBS) b) Purpose & project overview (UK SBS) c) High-level requirements (UK SBS) d) Evaluation & procurement process (UK SBS) e) Market products & capabilities (supplier perspective) f) Markets products & licensing models (supplier perspective) g) Market products & pricing models (supplier perspective) h) Market products & support models (supplier perspective) i) Q&A (All) j) Next Steps (UKRI) k) AOB (All) Please note that Supplier demonstrations may also form part of the pre-market engagement, but this is to be confirmed. Those who express interest will receive further information if it becomes applicable.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03a2fb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003508-2023
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 3 Feb 20233 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 13 Apr 2023Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UK SHARED BUSINESS SERVICES LIMITED
- Contact Name
- Not specified
- Contact Email
- ddatprocurement@uksbs.co.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- SWINDON
- Postcode
- SN2 1FF
- Post Town
- Swindon
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK71 Swindon
- Delivery Location
- TLK1 Gloucestershire, Wiltshire and Bristol/Bath area
-
- Local Authority
- Swindon
- Electoral Ward
- Rodbourne Cheney
- Westminster Constituency
- Swindon North
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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