North Leamington School ~ Cleaning tender

{
    "tag": [
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    "id": "ocds-h6vhtk-03a375-2023-08-03T16:06:00+01:00",
    "date": "2023-08-03T16:06:00+01:00",
    "ocid": "ocds-h6vhtk-03a375",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=800166047\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=800166047</a> GO Reference: GO-202383-PRO-23561432",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03a375",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "North Leamington School ~ Cleaning tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide cleaning services for North Leamington School (the Client) which, as present, is the sole school in Elm Tree Multi Academy Trust.",
        "value": {
            "amount": 900000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide cleaning services for North Leamington School (the Client) which, as present, is the sole school in Elm Tree Multi Academy Trust. The contract will commence on 1 August 2023 for a period of three years, with the potential for an extension of up to a further three years on a 1 + 1 + 1 basis. This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the school contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE market place, ideally with a strong operational base within Central England, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed during the contract term. A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period. The scope of the contract covers all of the cleaning provision within the school including all holiday and periodic cleans. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within North Leamington School on the contract performance. The budgeted cost of cleaning for this contractual year is PS150,000.00 per annum North Leamington School is part of the Elm Tree Multi Academy Trust. The trust is expected to grow in the number of schools during this contract period, and the provision of cleaning services within these schools when they have joined the MAT will fall under the scope of this contract. The successful Supplier will be expected to provide this service, if required, within these additional schools using the same costing model that they applied to their successful tender submission for North Leamington School at the point of tender submission. The duration of contract for any additional schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the MAT. Please note: Further schools may be added to the contract during the tender process and during the life of the contract, as detailed above. See SQ document for further details.",
                "value": {
                    "amount": 900000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2029-07-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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                        "region": "UKG13"
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                "deliveryLocation": {
                    "description": "Warwickshire"
                },
                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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                "id": "economic",
                "documentType": "economicSelectionCriteria"
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        "procurementMethodDetails": "Restricted procedure",
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        "tenderPeriod": {
            "endDate": "2023-03-10T12:00:00Z"
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        "secondStage": {
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    "parties": [
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            "id": "GB-FTS-19688",
            "name": "North Leamington School",
            "identifier": {
                "legalName": "North Leamington School"
            },
            "address": {
                "streetAddress": "Sandy Lane, Blackdown, Leamington Spa",
                "locality": "Warwickshire",
                "region": "UKG13",
                "postalCode": "CV32 6RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/6BG7WH6HQ4"
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            "details": {
                "url": "https://www.northleamington.co.uk",
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                "countryName": "United Kingdom"
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            "roles": [
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        },
        {
            "id": "GB-FTS-89052",
            "name": "CleanTEC Services Limited",
            "identifier": {
                "legalName": "CleanTEC Services Limited",
                "id": "04155336"
            },
            "address": {
                "streetAddress": "Unit 2 Handford Court Garston Lane Watford",
                "locality": "Watford",
                "region": "UKH23",
                "countryName": "United Kingdom"
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            "dateSigned": "2023-06-27T00:00:00+01:00"
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