Notice Information
Notice Title
IT Hardware - computers and servers
Notice Description
Penk Valley Academy Trust is seeking tenders for new IT equipment across our whole Trust. This is a critical project involving the replacement of most of the Trust's desktop computers , as well as our core server infrastructure. Tenders are sought on leasing terms based on 3 years.
Lot Information
Lot 1
Tender notice. Penk Valley Academy Trust is seeking tenders for new IT equipment across our whole Trust. This is a critical project involving the replacement of most of the Trust's desktop computers , as well as our core server infrastructure. Tenders are sought on leasing terms based on 3 years. We are seeking tenders for two core areas of business equipment each based on the following minimum specifications: Firstly: 420 desktop PCs * Minimum 12th Generation Intel Core i3-12100T (4 Cores/12MB/8T/2.2GHz to 4.1GHz/35W) * Minimum 8GB (1x8GB) DDR4 Non-ECC Memory * Minimum M.2 2230 256GB PCIe NVMe Class 35 Solid State Drive * Minimum 21 inch monitor * Trusted Platform Module (Discrete TPM Enabled) * Internal Speaker * Intel Wi-Fi 6E 2x2 AX210 + BT 5.2 Wireless Card * Internal Antenna * Optical Mouse * Wired Keyboard - UK (QWERTY) * Windows 11 Pro, STANDARD. K12 EDU. * ProSupport and Next Business Day Onsite Service Extension, 48 Month(s) Autopilot pre provisioned systems for Intune deployment to group level, with minimal packaging will be a preferred to reduce deployment time and waste. Storage of systems ready for draw down over the deployment period should also be considered and included if available. The exact timescale for the project has yet to be confirmed but is not expected to exceed the six month installation period detailed later in this document.. Secondly: Server specification * Server capable of replacing current infrastructure of 8 physical servers. * Options for Backup server(s) or services should be included * All necessary licenses and software to allow multiple VM servers. * Installation and data transfer from existing servers to provided solution * Ongoing support services. We are also seeking the flexibility to be able to increase the quantity of equipment as and when the Trust grows, keeping all subsequent equipment within the same lease arrangement. This flexibility is to include an option for ad hoc laptop hardware to the below minimum specification that can be to be added to the lease to meet the business needs. Equivalent laptops specification with options for a dock keyboard, mouse and second screen * Minimum 12th Generation Intel Core i3-12100T (4 Cores/12MB/8T/2.2GHz to 4.1GHz/35W) * Minimum 8GB (1x8GB) DDR4 Non-ECC Memory * 256gb SSD * Minimum 13 inch display * Minimum 21 inch separate monitor * Dock * Trusted Platform Module (Discrete TPM Enabled) * Intel Wi-Fi 6E * Internal Antenna * Optical Mouse * Keyboard - UK (QWERTY) * Windows 11 Pro, STANDARD. K12 EDU. * ProSupport and Next Business Day Onsite Service Extension, 48 Month(s) For all supplied equipment, consideration should be given to the collection and disposal of current equipment with certification of data destruction, following WEEE regulations. Outline details along with any associated costs should be included in your submission. Options for ongoing support, maintenance, warranty and mid term swap outs should also be included. Delivery Our ideal time frame is as follows: We want to start the drawdown of PCs from April 2023, with completion by September 2023 or by negotiated timeframe. Servers to be installed during summer break 2023 or by negotiation practical timeframes. Geographically all our schools are within a 12 mile radius of Penkridge, Staffordshire. Interested parties should contact our procurement team who can arrange TEAMS calls or site visits on Procurement@penkvalley.co.uk How we score. Each tender will be evaluated out of a score of 100% with the following breakdown * Overall cost - 60% * Environmental consideration, 20% * Quality of tender, suitability of proposed solution 20% We reserve the right to carry out credit checks on suppliers tendering for contracts, any third party or subcontracting must be declared at the tender stage. Where the scores are poor or suggest high risk, we will require an explanation and evidence to mitigate those risks. Where the financial concerns are deemed serious enough, mandatory exclusions will be applied and we will not award a contract to that supplier. We also reserve the right not to proceed with any or part of the tenders received, should it be deemed not practicable or affordable to the Trust. The deadline for the tender is Monday 6th March at Midday. We plan to notify the successful tender by the end of the same week.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03a43e
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003995-2023
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
-
- CPV Codes
30200000 - Computer equipment and supplies
30230000 - Computer-related equipment
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Feb 20233 years ago
- Submission Deadline
- 6 Mar 2023Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 31 Mar 2023 - 31 Mar 2026 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PENK VALLEY ACADEMY TRUST
- Contact Name
- Janet Marson
- Contact Email
- j-marson@penkvalley.co.uk
- Contact Phone
- +44 7732177463
Buyer Location
- Locality
- PENKRIDGE
- Postcode
- ST19 5RX
- Post Town
- Stoke-on-Trent
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG2 Shropshire and Staffordshire
- Small Region (ITL 3)
- TLG24 Staffordshire CC
- Delivery Location
- TLG2 Shropshire and Staffordshire
-
- Local Authority
- South Staffordshire
- Electoral Ward
- Penkridge North & Acton Trussell
- Westminster Constituency
- Stone, Great Wyrley and Penkridge
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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