EMR/JE/003 Train Soft Furnishing Framework

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-03a68a-2023-05-22T16:23:40+01:00",
    "date": "2023-05-22T16:23:40+01:00",
    "ocid": "ocds-h6vhtk-03a68a",
    "description": "Part 1 - Aims To enable EMR to meet lease requirements in place with the ROSCOs To provide improvements to the vehicles soft furnishings to enhance customer satisfaction and provide a positive customer experience. To improve EMR's Service Quality Regime (SQR) scoring and reduce financial penalties to the business.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03a68a",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "EMR/JE/003 Train Soft Furnishing Framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50220000",
            "description": "Repair, maintenance and associated services related to railways and other equipment"
        },
        "mainProcurementCategory": "services",
        "description": "EMR lease a range of vehicles from ROSCOs in which a condition of the contract is that soft furnishing on trains are maintained and returned after the lease in a good condition. EMR is also monitored via a quality system (SQR) on the standard of our trains which includes the soft furnishing of trains, carpets, seats and vinyl. The current fleet consists of... 27 Class 222s 3 Class 180s 21 Class 360s 8 Class 156s 26 Class 158s 27 Class 170s",
        "value": {
            "amount": 28000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "LOT1 - Seat Cover Material Supply",
                "description": "Delivery Lot 1 - Seat Cover Material Supply The supply of upholstery covers for a range of Fleets. The supplier shall manufacture the upholstery covers specified and forecast ongoing provision of supplies until agreed date. Any minimum order requirements for OEM materials shall be provided for clarity. The supplier shall provide details for the periodic cleaning of the materials, if these differ from the current EMR cleaning manual requirements. The supplier shall provide a 12 month warranty which shall be transferable and advise EMR on the requirements to adhere to the warranty. The supplier shall provide a suitable pool stock of material to EMR for ongoing maintenance requirements for the duration of contract The supplier shall satisfy themselves of the specification to ensure a like for like replacement in both design and compliance. The supplier must be able to provide the following: Fire Retardancy - Materials and assemblies provided must comply with GMRT2130 Issue 5 which references EN45545 and BS EN 16989. Note: this standard is a more modern standard to when the original material was supplied. Any issues with supplying to this standard should be communicated to EMR as a TQ. Upholstery Product Specification - Refer to Appendix 01 Exploratory options to be reviewed/provided: Equivalent alternatives to the specified standard class upholstery product specification Anti-stain fabric protector for the standard class upholstery",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "4 + 2 + 2"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "LOT2 - Seat Cover Removal, Replacement and Seat Foam Fitment",
                "description": "Delivery Lot 2 - Seat Cover Removal, Replacement and Seat Foam Fitment The seat cover Removal, replacement and foam fitment across a range of Fleets. The supplier will fit material provided by EMR at agreed location at the point of call off. The supplier will be responsible for the removal and safe disposal of all existing seat covers and foams in accordance with current environmental standards. The supplier must be able to provide a clear explanation of the fitment and delivery approach, including but not limited to; unit access requirements/restrictions and any specific requirements associated with a safe method of work. The supplier must be fully flexible in their delivery approach, with the ability to deliver works outside of normal working hours (including nights and weekends). The supplier will be responsible for checking the quality of material prior to material fitment and will report any defects to EMR through agreed escalation process, which will be agreed at point of call off. The supplier will be responsible for adhering to EMR's PPE requirements if attending EMR sites. At a minimum, the supplier will be required to wear safety boots, orange high vis vest and will have completed EMR's site induction. All requirements will be agreed at point of call off. The supplier will be responsible for the ongoing maintenance of seat cover removal, replacement and fitment, abiding to a schedule agreed at point of call off.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "4 + 2+ 2"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "LOT3 - Floor Covering Supply",
                "description": "Delivery Lot 3 - Floor Covering Supply The supply of floor coverings for a range of Fleets. The supplier shall manufacture the floor coverings specified and forecast ongoing provision of supplies until agreed date. Any minimum order requirements for OEM materials shall be provided for clarity. The supplier shall provide details for the periodic cleaning of the materials, if these differ from the current EMR cleaning manual requirements. The supplier shall provide a 12-month warranty which shall be transferable and advise EMR on the requirements to adhere to the warranty. The supplier shall provide a suitable pool stock of material to EMR for ongoing maintenance requirements for the duration of the contract. The supplier shall satisfy themselves of the specification to ensure a like for like replacement in both design and compliance. The supplier must be able to provide the following: Fire Retardancy - Materials and assemblies provided must comply with GMRT2130 Issue 5 which references EN45545 and BS EN 16989. Note: this standard is a more modern standard to when the original material was supplied. Any issues with supplying to this standard should be communicated to EMR as a TQ. Floor Covering Product Specification- Refer to Appendix 02 Exploratory options to be reviewed/provided: Equivalent alternatives to the specified floor covering product specifications Anti-stain fabric protector for the floor covering",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "4 + 2 + 2"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "LOT4 - Floor Covering Removal, Replacement and Fitment",
                "description": "Delivery Lot 4 - Floor Covering Removal, Replacement and Fitment The removal and replacement of floor coverings across a range of Fleets. The supplier will fit material provided by EMR at agreed location on the EMR network at the point of call off. The supplier will be responsible for the removal and safe disposal of all existing materials in accordance with current environmental standards. The supplier must be fully flexible in their delivery approach, with the ability to deliver works outside of normal working hours (including nights and weekends). The supplier must be able to provide a clear explanation of the fitment and delivery approach, including but not limited to; unit access requirements/restrictions and any specific requirements associated with a safe method of work. The supplier will be responsible for checking the quality of material prior to material fitment and will report any defects to EMR through agreed escalation process, which will be agreed at point of call off. The supplier will be responsible for adhering to EMR's PPE requirements if attending EMR sites. At a minimum, the supplier will be required to wear safety boots, orange high vis vest and will have completed EMR's site induction. All requirements will be agreed at point of call off. The supplier will be responsible for the ongoing maintenance of flooring removal, replacement and fitment, abiding to a schedule agreed at point of call off.",
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "4 + 2 +2"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34631300",
                        "description": "Rolling-stock seats"
                    }
                ],
                "deliveryAddresses": [
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                        "region": "UKF"
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            },
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                        "description": "Rolling stock"
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                    },
                    {
                        "region": "UKF"
                    }
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                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "http://redirect.transaxions.com/events/4tFE8",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "periodRationale": "duration is 4 years plus two 2 year extensions"
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        },
        "tenderPeriod": {
            "endDate": "2023-03-20T10:00:00Z"
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            "date": "2023-03-20T11:00:00Z"
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        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "amendments": [
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                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-03-20T11:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-04-03T11:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2"
                        }
                    }
                ],
                "description": "Return date extended by 2 weeks"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-COH-09860485",
            "name": "ABELLIO EAST MIDLANDS LIMITED",
            "identifier": {
                "legalName": "ABELLIO EAST MIDLANDS LIMITED",
                "id": "09860485",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "2nd Floor St Andrew's House,18-20 St Andrew Street",
                "locality": "LONDON",
                "region": "UKF11",
                "postalCode": "EC4A3AG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Sarah Garner",
                "telephone": "+44 7990422842",
                "email": "sarah.garner@eastmidlandsrailway.co.uk",
                "url": "http://redirect.transaxions.com/events/4tFE8"
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            "roles": [
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            "details": {
                "url": "https://www.abellio.com/our-businesses/east-midlands-railway",
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                        "id": "RAILWAY_SERVICES",
                        "description": "Railway services"
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        {
            "id": "GB-FTS-40711",
            "name": "Abellio East Midlands Railway",
            "identifier": {
                "legalName": "Abellio East Midlands Railway"
            },
            "address": {
                "locality": "Derby",
                "countryName": "United Kingdom"
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    "buyer": {
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        "name": "ABELLIO EAST MIDLANDS LIMITED"
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}