CT2945 Legal Services Framework

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03a78e-2023-10-24T11:11:20+01:00",
    "date": "2023-10-24T11:11:20+01:00",
    "ocid": "ocds-h6vhtk-03a78e",
    "description": "CONTRACT SPECIFIC MANDATORY CRITERIA Part IV: Selection criteria - C: Technical and Professional Ability - Prompt Payment - Question 4C.4 - It is a mandatory requirement of this Contract that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Bidders should confirm that this condition will be met within the response to this question. Part IV: Selection criteria - C: Technical and Professional Ability - Climate Change - Question 4C.7 - It is a mandatory requirement that Tendering Organisations will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Tendering organisations will be required to complete the Climate Change Plan Template, including planned projects and actions to reduce the bidder's carbon emissions. This does not need to contain calculated carbon emissions. Part IV: Selection criteria - D: Quality Assurance Schemes & Environmental Management - Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition. (SC Ref:748282)",
    "initiationType": "tender",
    "tender": {
        "id": "CT2945",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CT2945 Legal Services Framework",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79100000",
            "description": "Legal services"
        },
        "mainProcurementCategory": "services",
        "description": "The City of Edinburgh Council's in-house legal team provides advice and support on all legal matters relating to the Council. The team instructs external firms where it has insufficient capacity or where particular specialist advice is required. The Council wishes to appoint a number of suitably qualified and experienced law firms (\"Service Providers\") to a six lot Framework Agreement to carry out legal services for the City of Edinburgh Council and other named Scottish local authorities. The type and volume of advice required may fluctuate during the period of the Contract.",
        "lots": [
            {
                "id": "1",
                "title": "Commercial",
                "description": "Lot 1: Commercial The Council expects the following services from Service Providers to include but is not limited to: Public law, Corporate law, Commercial contracts, Finance law and financial services law, Intellectual property, IT, Procurement, FOISA, Data protection, RIPSA and RIPA, Commercial and Pensions.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Property and Planning",
                "description": "Lot 2: Property and Planning The Council expects the following services from Service Providers to include but is not limited to: Property law, Construction law, Environmental law, Planning law, Transportation law and Litigation support for all of the above.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "3",
                "title": "Litigation",
                "description": "Lot 3: Litigation The Council expects the following services from Service Providers to include but is not limited to: Childcare law, Education law, Litigation, Licensing law.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "4",
                "title": "Employment",
                "description": "Lot 4: Employment Law The Council expects the following services from Service Providers to include but is not limited to: Providing legal advice in relation to local government employment law matters, Providing support in the furtherance of positive employee relations, Providing legal advice in relation to litigated employment matters, Providing front-line expert support to complex high risk HR case management, Providing advice and support on the development of employment policies and practices, Providing advice on major projects in relation to employment matters and Advocacy (including solicitor-advocacy if possible).",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "5",
                "title": "Major Projects and Investigations",
                "description": "Lot 5: Major Projects and Investigations The Council expects the following services from Service Providers to include but is not limited to: The provision of strategic and multi-disciplinary advice in respect of major, high value and/or complex matters requiring expertise in excess of that which would ordinarily fall within Lots 1 to 4 of the Contract; and The provision of complex multi-disciplinary investigatory advice in respect of major, high value and/ or complex matters requiring investigatory expertise in excess of that which would ordinarily fall within Lots 1 to 4 of the Contract.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "6",
                "title": "Debt Recovery",
                "description": "Lot 6: Debt Recovery The Council expects the following services from Service Providers to include but is not limited to the three categories of debt to be recovered: (1) council tax & non-domestic rates (NDR), (2) sundry debt, including not limited to parking penalty charges and statutory repairs debt and (3) heritage court - rent arrears.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "7",
                "title": "Residential Property",
                "description": "Lot 7: Residential Property",
                "status": "planned"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79100000",
                        "description": "Legal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "7"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-04-17T00:00:00+01:00",
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
        },
        "value": {
            "amount": 22000000,
            "currency": "GBP"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "This Section refers to Section A of Part IV of SPD (Scotland) and covers question 4A2b: Bidders must be registered with, and regulated by, the Law Society of Scotland.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Part III: Section A, B, C & D Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below threshold). Part IV: Selection criteria B: Economic and financial standing - Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover for the last two financial years. For lot 1 - GBP 368,300; for lot 2 - GBP 656,625; for lot 3 - GBP 474,800; for lot 4 - GBP 238,500; for lot 5 - GBP 681,500; and for lot 6 - GBP 425,000. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria B: Economic and financial standing - Question 4B.4 Tenderers will be required provide the following information in response to 4B.4: For lots 1, 2, 3 5 and 6: Current ratio for Current Year: >1.15 Current ratio for Prior Year: >1.15 For lot 4: Current ratio for Current Year: >1.10 Current ratio for Prior Year: >1.10 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than the respective ratios above. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "minimum": "This Section refers to Section B of Part IV of the SPD (Scotland) and covers question 4B5. Minimum level(s) of standards required: Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: (a) Employers (Compulsory) Liability Insurance: GBP 5m or such higher amount as may be in accordance with any legal requirement for the time being in force; (b) Public Liability Insurance - GBP 5m; and (c) Professional Indemnity - GBP 5m. Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Reference to the relevant law, regulation or administrative provision: Bidders must be registered with, and regulated by, the Law Society of Scotland."
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 23
            }
        },
        "tenderPeriod": {
            "endDate": "2023-06-26T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2023-06-26T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-06-26T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. . A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "recurrence": {
            "description": "Within 4 years"
        },
        "amendments": [
            {
                "id": "1",
                "description": "Amendments to Contract notice For FTS/OJEU, Please be advised that an additional 4 Participating Authorities require to be added under Section I.1, they are: Angus Council - Angus House, Silvie Way, 4 Orchardbank Business Park, Forfar, Angus DD8 1AE; North Lanarkshire Council - Civic Centre, Windmillhill Street, Motherwell ML1 1AB; South Lanarkshire Council - Almada Street, Hamilton, ML3 0AA; Renfrewshire Council - 4th Floor, Renfrewshire House, Cotton Street, Paisley, Renfrewshire Scotland, PA1 1TT Section II.1.5) Estimated total value has been revised and should now be Value excluding VAT: 26,314,000.00 GBP Section III.1.2) Economic and financial standing - requirements for minimum \"general\" annual turnover have been revised as follows: Part IV: Selection criteria B: Economic and financial standing - Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover for the last two financial years. For lot 1 - GBP 484,300; for lot 2 - GBP 749,125; for lot 3 - GBP 590,800; for lot 4 - GBP 328,500; for lot 5 - GBP 731,500; and for lot 6 - GBP 545,000"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Darren Moir",
                "telephone": "+44 1314693922",
                "email": "darren.moir@edinburgh.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1675",
            "name": "Stirling Council",
            "identifier": {
                "legalName": "Stirling Council"
            },
            "address": {
                "streetAddress": "Strategic Commissioning, Old Viewforth",
                "locality": "Stirling",
                "region": "UKM77",
                "postalCode": "FK8 2ET",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1786233384",
                "email": "procurement@stirling.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.stirling.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146"
            }
        },
        {
            "id": "GB-FTS-1335",
            "name": "West Lothian Council",
            "identifier": {
                "legalName": "West Lothian Council"
            },
            "address": {
                "streetAddress": "West Lothian Civic Centre, Howden South Road",
                "locality": "Livingston",
                "region": "UKM78",
                "postalCode": "EH54 6FF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1506281814",
                "email": "cpu@westlothian.gov.uk",
                "faxNumber": "+44 1506281325"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.westlothian.gov.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140"
            }
        },
        {
            "id": "GB-FTS-1747",
            "name": "East Lothian Council",
            "identifier": {
                "legalName": "East Lothian Council"
            },
            "address": {
                "streetAddress": "John Muir House",
                "locality": "Haddington, East Lothian",
                "region": "UKM73",
                "postalCode": "EH41 3HA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1620827827",
                "email": "procurement@eastlothian.gov.uk",
                "faxNumber": "+44 1506281325"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eastlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181"
            }
        },
        {
            "id": "GB-FTS-594",
            "name": "Midlothian Council",
            "identifier": {
                "legalName": "Midlothian Council"
            },
            "address": {
                "streetAddress": "Midlothian House, Buccleuch Street",
                "locality": "Dalkeith",
                "region": "UKM73",
                "postalCode": "EH22 1DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312707500",
                "email": "procurement@midlothian.gov.uk",
                "faxNumber": "+44 1506281325"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.midlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336"
            }
        },
        {
            "id": "GB-FTS-83657",
            "name": "Falkirk Council",
            "identifier": {
                "legalName": "Falkirk Council"
            },
            "address": {
                "streetAddress": "4 Central Park, Central Boulevard",
                "locality": "Larbert",
                "region": "UKM76",
                "postalCode": "FK5 4RU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1324506566",
                "email": "cpu@falkirk.gov.uk",
                "faxNumber": "+44 1506281325"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.falkirk.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184"
            }
        },
        {
            "id": "GB-FTS-7940",
            "name": "The Highland Council",
            "identifier": {
                "legalName": "The Highland Council"
            },
            "address": {
                "streetAddress": "Council Headquarters, Glenurquhart Road",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5NX",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463702563",
                "email": "procurement@highland.gov.uk",
                "faxNumber": "+44 1506281325"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.highland.gov.uk/",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045"
            }
        },
        {
            "id": "GB-FTS-98",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1415745750",
                "email": "procurement@eastdunbarton.gov.uk",
                "faxNumber": "+44 1415745529"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eastdunbarton.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225"
            }
        },
        {
            "id": "GB-FTS-24234",
            "name": "Aberdeen City Council",
            "identifier": {
                "legalName": "Aberdeen City Council"
            },
            "address": {
                "streetAddress": "Marischal College",
                "locality": "Aberdeen",
                "region": "UKM50",
                "postalCode": "AB10 1AB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1467539600",
                "email": "CPSSprocurement@aberdeencity.gov.uk",
                "faxNumber": "+44 1415745529"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.aberdeencity.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231"
            }
        },
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                "value": 3
            }
        ]
    }
}