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Stowe Valley Multi Academy Trust ~ Cleaning Tender

Stowe Valley Multi Academy Trust

This public procurement record has 1 release in its history.

Tender

23 Feb 2023 at 16:05

Tender Notice
Summary of the contracting process

The Stowe Valley Multi Academy Trust is seeking to award a contract for school cleaning services. The procurement process is currently in the tender stage, with a value of £1.7 million in GBP. The contract period is set to start on September 1, 2023, and end on August 31, 2028. The tender process follows a selective procurement method with a restricted procedure. The submission deadline for the tender is on March 24, 2023, and the second stage invitation date is April 24, 2023. The buying organisation, based in Warwickshire, aims to engage small or medium enterprises (SMEs) in this opportunity.

This tender for school cleaning services by the Stowe Valley Multi Academy Trust offers an opportunity for businesses specialising in cleaning services to compete and potentially secure a long-term contract. Small or medium enterprises (SMEs) that can deliver innovative cleaning solutions and demonstrate high standards of cleanliness across multiple school sites are well-suited to participate. The procurement process emphasises ongoing savings, operational efficiency improvements, and the use of specialist equipment for maintaining cleanliness. Interested suppliers are encouraged to engage with the buying organisation through the provided contact details for further information and submission of proposals.

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Notice Information

Notice Title

Stowe Valley Multi Academy Trust ~ Cleaning Tender

Notice Description

The successful Supplier will be required to provide cleaning services for the following Schools: - Bilton School, Rugby CV22 7JT - Kineton High School, Kineton CV35 0JX - Southam College, Southam CV47 0JW

Lot Information

Lot 1

The successful Supplier will be required to provide cleaning services for the following Schools: - Bilton School, Rugby CV227JT - Kineton High School, Kineton CV350JX - Southam College, Southam CV470JW The current cleaning service provision at the Schools has not been market tested in recent years and to ensure Best Value principles are applied the Client has made a decision to tender the cleaning service. The current cleaning operation is run by Hy-Kleen (Bilton), In-house (Kineton High sch), Service Master (Southam College). The value of the current contracts is PS340k and it is intended that the initial contract shall run for a period of 3 years, with the ability to extend by a further two years with agreement with both parties. For the avoidance of doubt TUPE Regulations will apply to this contract. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the school on contract performance. It is imperative that an open book policy is offered to ensure the Client has total clarity on both operational and financial performance. The Client is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen Supplier going forward. The Client has set five key objectives which should be focused upon throughout the tender process. They are: * Ongoing savings year-on-year during the contract term. * The contract will be for 3 years initially, with the option of a 2 year extension, depending on operational and financial performance. * Review / suggestions to improve work methodology; suggestions to improve the efficiency of service. * Due to the high percentage of hard flooring throughout the site, it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and investment of this equipment should be included within the financial submission of the tender document. * The successful Supplier must deliver a consistently, high standards of cleanliness across the site. A reconciliation will take place monthly to reconcile the actual operating financial result to allow the Client to see how the cleaning operation is performing financially. Any banked hours will be accrued and used to cover additional periodic cleans or credited back to the Client at the end of each financial year. See SQ document for further details. Additional information: To respond to this opportunity please click here: https://litmustms.co.uk/respond/XC326GCWGN

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ab8f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005468-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£1,700,000 £1M-£10M
Lots Value
£1,700,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Feb 20233 years ago
Submission Deadline
24 Mar 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Sep 2023 - 31 Aug 2028 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Stowe Valley Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICKSHIRE
Postcode
CV47 0JW
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC
Local Authority
Stratford-on-Avon
Electoral Ward
Southam West
Westminster Constituency
Kenilworth and Southam

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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