Planning

(NU/1885) Supply of Current Research Information System

NEWCASTLE UNIVERSITY

This public procurement record has 1 release in its history.

Planning

23 Feb 2023 at 17:07

Planning Notice
Summary of the contracting process

Newcastle University is planning to tender for the supply of a Current Research Information System. The university aims to implement a system that supports compliance, integration with internal and external systems, publication processes, research assessment, and reporting. The proposed system will cater to around 6000 researchers across 3 campuses. Prospective bidders must express interest by 27th March 2023 at 2pm BST.

This procurement presents an opportunity for IT firms with expertise in developing research information systems to compete. Companies with experience in providing solutions for research-intensive Higher Education Institutions or educational establishments would be well-suited. The tender process involves demonstrating capability to meet Newcastle University's requirements and may include presenting virtually or in person at the university in March/April 2023. Test accounts for system functionality testing may also be requested.

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Notice Information

Notice Title

(NU/1885) Supply of Current Research Information System

Notice Description

Newcastle University requires a Current Research Information System (CRIS) capable of meeting the following high-level requirements. 1. Compliance - External Support compliance with external requirements including Open Access, funder requirements, and UKRI technical standards. 2. Compliance - Internal Support compliance with relevant internal standards and policies on research, publication, and IT security and compliance. 3. Integration Support a variety of integrations with internal systems (such as HR integration) and external systems, via standard technologies such as web services/APIs. This may include: integration with external IDs such as ORCID for researchers, and Digital Object Identifier for publications; and integration with publication platforms such as ResearchFish, Scopus, and Web of Science. 4. Public profiles Ability to publish researcher profiles, populated with key information including publication history and affiliations with research groups, academic units, etc. 5. Publication process Ability to simplify and where possible automate the process of submitting, checking, and appending relevant metadata to articles for publication within the repository 6. Submission and management of research assessment Ability to produce submissions to research assessment or other awarding bodies, including the ability to simulate and analyse submission responses. 7. Research impact Ability to analyse and evidence the impact of research. 8. Reporting Ability to report on all data stored within the CRIS, using either on-the-fly context reporting or by extracting and presenting data within a modern reporting toolset such as Microsoft Power BI. 9. Repository Provide a fully integrated repository as part of solution or provide the ability to integrate to third party repository. Newcastle University has in the region of 6000 researchers (including academics, post graduate researchers, guest and emeritus researchers) who may use the CRIS as administrators and/or end users. The University's ambition is to provide a unified platform for research management to: * maintain and improve the University's research capability, impact, visibility and reputation; * manage the University's research portfolio and output to future research assessment cycles; * maintain sector compliance; * attract high quality researchers and external partners through a strong 'store front' of research activity and experts. This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users. Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March 2023. Test accounts for independent investigation / testing of system functionality may also be requested. The contract reference is NU/1885 The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk

Lot Information

Lot 1

Newcastle University requires a Current Research Information System (CRIS) capable of meeting the following high-level requirements. 1. Compliance - External Support compliance with external requirements including Open Access, funder requirements, and UKRI technical standards. 2. Compliance - Internal Support compliance with relevant internal standards and policies on research, publication, and IT security and compliance. 3. Integration Support a variety of integrations with internal systems (such as HR integration) and external systems, via standard technologies such as web services/APIs. This may include: integration with external IDs such as ORCID for researchers, and Digital Object Identifier for publications; and integration with publication platforms such as ResearchFish, Scopus, and Web of Science. 4. Public profiles Ability to publish researcher profiles, populated with key information including publication history and affiliations with research groups, academic units, etc. 5. Publication process Ability to simplify and where possible automate the process of submitting, checking, and appending relevant metadata to articles for publication within the repository 6. Submission and management of research assessment Ability to produce submissions to research assessment or other awarding bodies, including the ability to simulate and analyse submission responses. 7. Research impact Ability to analyse and evidence the impact of research. 8. Reporting Ability to report on all data stored within the CRIS, using either on-the-fly context reporting or by extracting and presenting data within a modern reporting toolset such as Microsoft Power BI. 9. Repository Provide a fully integrated repository as part of solution or provide the ability to integrate to third party repository. Newcastle University has in the region of 6000 researchers (including academics, post graduate researchers, guest and emeritus researchers) who may use the CRIS as administrators and/or end users. The University's ambition is to provide a unified platform for research management to: * maintain and improve the University's research capability, impact, visibility and reputation; * manage the University's research portfolio and output to future research assessment cycles; * maintain sector compliance; * attract high quality researchers and external partners through a strong 'store front' of research activity and experts. This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users. Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March/April 2023. Test accounts for independent investigation / testing of system functionality may also be requested. The contract reference is NU/1885 The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk Additional information: This PIN is designed to alert the market to our future intent to tender for this requirement and to give prospective bidders the opportunity to indicate if they have an existing off-the shelf solution that is scalable to (I) handle the volume of employee users noted above as a minimum; (ii) has either been successfully implemented within another UK research-intensive Higher Education Institution or an educational establishment of equivalent size and scale. The CRIS/repository will be used across 3 campuses (Newcastle, Malaysia and Singapore) and we expect one solution to be provided to cater for all users. Suppliers that demonstrate they are capable of meeting our requirements may be invited to present virtually or in person at the University in March/April 2023. Test accounts for independent investigation / testing of system functionality may also be requested. The contract reference is NU/1885 The deadline for expressing an interest is 27th March 2023 at 2pm BST. To do so, please email Dave Anderson at Dave.Anderson@newcastle.ac.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ab98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005485-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Feb 20233 years ago
Submission Deadline
Not specified
Future Notice Date
2 Jul 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWCASTLE UNIVERSITY
Contact Name
Mr Dave Anderson
Contact Email
dave.anderson@ncl.ac.uk
Contact Phone
+44 1912085360

Buyer Location

Locality
NEWCASTLE
Postcode
NE1 7RU
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC22 Tyneside
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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