Tender for Office Supplies & Educational Furniture - The Active Learning Trust

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b358-2023-03-28T14:26:37+01:00",
    "date": "2023-03-28T14:26:37+01:00",
    "ocid": "ocds-h6vhtk-03b358",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228911. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:228911)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03b358",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tender for Office Supplies & Educational Furniture - The Active Learning Trust",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "30192000",
            "description": "Office supplies"
        },
        "mainProcurementCategory": "goods",
        "description": "Office Stationery, Paper & Education Supplies & Consumables.",
        "value": {
            "amount": 249621,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsBidPerSupplier": 1,
            "awardCriteriaDetails": "This tender will be split into: LOT 1 - Office & Education Supplies. LOT 2 - Educational Furniture. LOT 3 - LOTS 1 & 2 Combined."
        },
        "lots": [
            {
                "id": "1",
                "title": "General Office & Education Supplies",
                "description": "The Active Learning Trust wishes to review it's procurement of Office Stationery, Paper Products & Education Supplies including A4 White & Coloured Copier Paper, Excercise Books, Arts & Crafts & Office Stationery sundry items i.e. files, folders & writing equipment. The trust currently spends GBP 249, 621 per annum on these supplies across a number of suppliers presenting the trust with the opportunity to look to consolidate products and pricing for commonly purchased items into one centrally managed supplier, ideally one with the ability to offer further improvements around software procurement integration options & punch-out ability, delivery service and C02 reduction strategies to support our Scope 3 emissions figures. LOT 1 - Office & Education Supplies - GBP 205,613 LOT 2 - Educational Furniture - GBP 44,008",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service & Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Price & Total Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "value": {
                    "amount": 205613,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contracting authority reserves the right to request a 12 month contract extension in the event that a review or new tendering project takes longer than anticipated."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "options": {
                    "description": "We are open to receiving alternative product proposals e.g.: - an alternative / own brand product selection for 'best value' - an alternative / own brand product selection for 'sustainable products' Please note that these alternatives will not form the basis of the main product and price evaluation as this will be conducted on a like for like basis as specified in the ALT RFP document."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Educational Furniture",
                "description": "The Active Learning Trust wishes to review it's procurement of Office Stationery, Paper Products & Education Supplies including A4 White & Coloured Copier Paper, Excercise Books, Arts & Crafts & Office Stationery sundry items i.e. files, folders & writing equipment. The trust currently spends GBP 249, 621 per annum on these supplies across a number of suppliers presenting the trust with the opportunity to look to consolidate products and pricing for commonly purchased items into one centrally managed supplier, ideally one with the ability to offer further improvements around software procurement integration options & punch-out ability, delivery service and C02 reduction strategies to support our Scope 3 emissions figures. LOT 1 - Office & Education Supplies - GBP 205,613 LOT 2 - Educational Furniture - GBP 44,008",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Pricing & Total Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Service & Quality",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "value": {
                    "amount": 44008,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension of service & pricing is requested of incumbent provider in the future."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "options": {
                    "description": "Options: Yes Description of options: We are open to receiving alternative product proposals e.g.: - an alternative / own brand product selection for 'best value' - an alternative / own brand product selection for 'sustainable products' Please note that these alternatives will not form the basis of the main product and price evaluation as this will be conducted on a like for like basis as specified in the ALT RFP document."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30197643",
                        "description": "Photocopier paper"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39000000",
                        "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "http://www.mytenders.co.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "N/A",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "We will look to put in place a 'Service Level Agreement (SLA) mutually agreed between the winning bidder and the contracting authority following contract award.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-07T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-07T17:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-07T17:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "March 2026"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-04-07T17:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-04-14T17:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "Several participants have requested an extension of 1 week to submit the tender due to the Easter holidays - please note the new submission deadline of 14/04/2023."
            },
            {
                "id": "2",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-04-14T17:00:00+01:00"
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                        "newValue": {
                            "date": "2023-04-21T17:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    }
                ],
                "description": "Several suppliers have again asked for a further week extension due to the level of data, lines and the Easter holiday."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-77641",
            "name": "The Active Learning Trust",
            "identifier": {
                "legalName": "The Active Learning Trust",
                "id": "7903002"
            },
            "address": {
                "streetAddress": "Cromwell Community College, Wenny Road, Cambridgeshire",
                "locality": "Chatteris",
                "region": "UK",
                "postalCode": "PE16 6UU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Max Kent",
                "email": "max.kent@procureservicesuk.com",
                "url": "http://www.mytenders.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://activelearningtrust.org/",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43181",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-77642",
            "name": "Procure Services (UK) Ltd",
            "identifier": {
                "legalName": "Procure Services (UK) Ltd"
            },
            "address": {
                "streetAddress": "Silkwood, The Ley,",
                "locality": "Box",
                "region": "UK",
                "postalCode": "SN13 8EW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Max Kent",
                "email": "max.kent@procureservicesuk.com"
            },
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            "details": {
                "url": "http://www.mytenders.co.uk",
                "buyerProfile": "http://www.procureservicesuk.com"
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        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
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        "name": "The Active Learning Trust"
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}