the Rental, Supply, Delivery, Collection and Laundering of Tablecloths & Linen

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b54d-2023-11-17T15:33:23Z",
    "date": "2023-11-17T15:33:23Z",
    "ocid": "ocds-h6vhtk-03b54d",
    "description": "(SC Ref:750420)",
    "initiationType": "tender",
    "tender": {
        "id": "GCC005034CPU",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "the Rental, Supply, Delivery, Collection and Laundering of Tablecloths & Linen",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98311000",
            "description": "Laundry-collection services"
        },
        "mainProcurementCategory": "services",
        "description": "Glasgow City Council's Encore Catering provides catering within civic buildings, workplace cafes and Glasgow Life venues including cafes and large-scale events, compromising of leisure sites, museums and arts & music venues up to 7 days per week. In total there are approximately 12 locations that will be required to receive rental, supply, delivery, collection and laundering of tablecloths and linens as described within this Tender.",
        "value": {
            "amount": 248000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "The Rental, Supply, Delivery and Laundering of Table linens and Decorative Accessories on a Regular Basis.",
                "description": "Lot 1 is for The Rental, Supply, Delivery, Collection and Laundering of Table linens and Decorative Accessories on a Regular Basis.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Contract Management",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Products and Quality",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Environmental",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 208000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have an option to extend the contract for a period of up to 12 months which will be exercised by the Council serving notice on the Bidder in accordance with the Council's Terms and Conditions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "status": "cancelled",
                "options": {
                    "description": "The council reserves the right to source non-core and additional items from the awarded Supplier"
                }
            },
            {
                "id": "2",
                "title": "The Rental Supply, Delivery and Laundering of an extensive range and variety of speciality colour/design tablecloths and linen for hospitality events.",
                "description": "Rental supply and laundering of an extensive range of speciality colour/ style/fabrics, for one-off hospitality events.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Contract Management",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Products and Quality",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Environmental",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Quality and Range of Products",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 40000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will have an option to extend the contract for a period of up to 12 months which will be exercised by the Council serving notice on the Bidder in accordance with the Council's Terms and Conditions."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "status": "cancelled",
                "options": {
                    "description": "The council reserves the right to source non-core and additional items from the awarded Supplier"
                }
            }
        ],
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98311000",
                        "description": "Laundry-collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "19230000",
                        "description": "Linen fabrics"
                    },
                    {
                        "scheme": "CPV",
                        "id": "19231000",
                        "description": "Linen"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39513000",
                        "description": "Table linen"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39291000",
                        "description": "Laundry supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42716000",
                        "description": "Laundry washing, dry-cleaning and drying machines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK, Glasgow"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98311000",
                        "description": "Laundry-collection services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "19230000",
                        "description": "Linen fabrics"
                    },
                    {
                        "scheme": "CPV",
                        "id": "19231000",
                        "description": "Linen"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39513000",
                        "description": "Table linen"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39291000",
                        "description": "Laundry supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42716000",
                        "description": "Laundry washing, dry-cleaning and drying machines"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM82"
                    },
                    {
                        "region": "UKM82"
                    }
                ],
                "deliveryLocation": {
                    "description": "UK, Glasgow"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "communication": {
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        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House. Trading Performance: An overall positive outcome on pre tax profits over a 3 year period. Exceptional items can be excluded from the calculation. The above would be expressed in the ratio Pre-Tax Profit/Turnover Balance Sheet strength: Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities. If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with. An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading. Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. If the pandemic has had an adverse affect on the latest set of accounts filed with Companies House, Glasgow City Council will take that into account in determining financial suitability for the contract. The above, however, should not impinge on the financial viability of the company, as defined by the ratios set out in the above financial requirements. Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing. Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two (2) most recent sets of annual audited accounts including profit and loss information. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant's economic and financial standing. Applicants who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing. The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini-competition should the Applicant no longer meet the requirements set out in this SPD. Any Bidder that fails to achieve or exceed the criteria as stated above will be excluded at this stage. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant's economic and financial standing.",
                    "minimum": "Employer's Liability The organisation/consultant shall take out and maintain throughout the period of their services Employer's Liability insurance to the value of at least TEN MILLION (GPB10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Public Liability The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period. Products Insurance The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least FIVE MILLION (GBP5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate. Motor Insurance The organisation/consultant shall take out and maintain throughout the period of their services, at least statutory Motor insurance cover as per the Road Traffic Act 1988. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant's economic and financial standing.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Lot 1 & 2 4C.1 SPD Question Please provide 2 relevant examples of services carried out in the past five years as specified in the Contract Notice. We are requesting examples over the past 5 years as opposed to the last 3 years due to the impact of covid over the last 2 years as we appreciate this may have disrupted your normal business procedures/service delivery. SPD Statement Please note that you are required to provide 2 examples of a similar size or value within the last five years, from either the public or private sector where you have delivered similar services to those required for the Rental of Tablecloths and Linen, Lot 1- The Rental, Delivery, Collection and Laundering of Table linens and Decorative Accessories on a Regular Basis. Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature to that of the Rental of Tablecloths and Linen which is required for identifying what experience this will bring. Your response should address as a minimum, but is not limited to the following areas:- - Challenges for delivery on time and within project budget - Stakeholder engagement - Project management (including risks and mitigating actions) - Interfacing works with other contractors - Constraints and Challenges - Challenges for delivery on time and within budget - Demonstrating commitment to minimising environmental impact of operations. - Provision of various ranges of requested speciality linen including limitations of supply and if/how these limitations were addressed.(This bullet included in Lot 2 only). Response to this question should not exceed 2 x A4 pages, Arial Font 11 per example excluding photographs (figures and diagrams may be used to accompany text but should be restricted to one per page). Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum. Weighting",
                    "minimum": "For both Lots this section has a weighted scored of 100%. Each question/example contained within this section will be given individual scores which total to 100% e.g example 1 - 50%, example 2 - 50%. For both lots a minimum pass mark of 60 out of 100 is required overall for this question. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "See section 4.14 Key Performance Indicators of the Invitation to Tender document.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
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        ],
        "tenderPeriod": {
            "endDate": "2023-04-24T12:00:00+01:00"
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        "submissionTerms": {
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        "awardPeriod": {
            "startDate": "2023-04-24T12:00:00+01:00"
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        "bidOpening": {
            "date": "2023-04-24T12:00:00+01:00",
            "address": {
                "streetAddress": "Glasgow"
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        "reviewDetails": "Glasgow City Council (\"the Council\") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (\"the Regulations\"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.",
        "recurrence": {
            "description": "36 months or up to 48 months depending on whether the partial or full 12 month extension is implemented."
        },
        "techniques": {
            "hasFrameworkAgreement": true
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    },
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                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1412765623",
                "email": "fiona.mcinnes@glasgow.gov.uk",
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            "roles": [
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