Energy Efficient Scotland ABS Funding Managing Agent

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b734-2023-07-27T14:57:29+01:00",
    "date": "2023-07-27T14:57:29+01:00",
    "ocid": "ocds-h6vhtk-03b734",
    "description": "The recommended Tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting documentation S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S9 List of Proposed Sub-Contractors S10 Parent Company Guarantee Insurance Certification New Supplier Request Form (SC Ref:739775)",
    "initiationType": "tender",
    "tender": {
        "id": "RC-CPU-22-353",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Energy Efficient Scotland ABS Funding Managing Agent",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71314300",
            "description": "Energy-efficiency consultancy services"
        },
        "mainProcurementCategory": "services",
        "description": "Renfrewshire Council have a requirement to appoint a suitably qualified Service Provider to provide a Managing Agent service to deliver a portion of their Area Based Schemes (ABS) programme to households throughout the Renfrewshire area in line with the Scottish Government Guidance on Scheme Design and Delivery. The majority of the funding received will be spent on external wall insulation on private domestic properties at various locations throughout the Renfrewshire local authority area. The main aim of the ABS program is to provide measures to private households in or at risk of fuel poverty that help to reduce energy usage and costs. Addresses will be Renfrewshire wide, but only for privately owned properties which are deemed to meet the Scottish Government eligibility criteria. Renfrewshire Council will guide the selection of addresses.",
        "value": {
            "amount": 360000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Council seeks to appoint a competent and suitably qualified managing agent to deliver a portion of their Area Based Schemes (ABS) programme to households throughout the Renfrewshire area in line with the Scottish Government Guidance on Scheme Design and Delivery. The role of the managing agent is to; -identify suitable properties, -sign up residents, -assist householders with the application process, -appoint a Works contractor, and -manage works on site. The Managing Agent must provide services and energy efficiency installations in line with the following standards and guidance documents; -PAS 2035 and all future relevant updated iterations. -The most current/up to date Scottish Government's HEEPS:ABS guidance and future relevant updated iterations NOTE: The Managing Agent (Contractor) fee is based on a fixed percentage of the funding available for the Area Based Schemes (ABS). This funding is not guaranteed and may fluctuate within this year and within subsequent financial years, and that guidance may change in line with Scottish Government requirements. If the maximum value of the available ABS funding grant per property increases, the rates provided within the Tender Submission will remain for the duration of the Contract. Please refer to the Invitation to Tender document and commercial envelope for further details. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Community Benefits - Outcome Menu",
                            "type": "quality",
                            "description": "7"
                        },
                        {
                            "name": "Community Benefits - Methodology",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Project Programme",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Methodology",
                            "type": "quality",
                            "description": "14"
                        },
                        {
                            "name": "Resources",
                            "type": "quality",
                            "description": "11"
                        },
                        {
                            "name": "Contractor Appointment and Best Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                },
                "value": {
                    "amount": 360000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract duration is 12 months with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "71541000",
                        "description": "Construction project management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71314000",
                        "description": "Energy and related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire Local Authority Area"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Selection criteria as stated in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "It is a condition of this contract that the Managing Agent is independent of both the Council and the appointed External Wall Insulation contractor (to ensure impartial/unbiased management of the project). This Contract will include performance conditions relation to fair work first and community benefits. The tender requests scored community benefits.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "The Contract is subject to external funding and works must be completed by 31st May 2024. The next relevant Council board meets on 8 June 2023, with the subsequent board on 14 September 2023. Were the Council to delay the process until September, there would be a significant restricted period to utilise the funds which may result in loss/return of external funding."
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-17T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-17T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-17T12:00:00+01:00",
            "address": {
                "streetAddress": "Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers."
            },
            "description": "Tender submissions will be opened remotely at home using an opening committee on PCS-T with two procurement officers."
        },
        "hasRecurrence": false,
        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations."
    },
    "parties": [
        {
            "id": "GB-FTS-1038",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Claire Earnshaw",
                "email": "procurement@renfrewshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.renfrewshire.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-8003",
            "name": "Please refer to VI.4.3 below",
            "identifier": {
                "legalName": "Please refer to VI.4.3 below"
            },
            "address": {
                "locality": "UK",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody",
                "mediationBody"
            ]
        },
        {
            "id": "GB-FTS-942",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-8153",
            "name": "The Wise Group",
            "identifier": {
                "legalName": "The Wise Group"
            },
            "address": {
                "streetAddress": "72 Charlotte Street",
                "locality": "Glasgow",
                "region": "UKM83",
                "postalCode": "G1 5DW",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1038",
        "name": "Renfrewshire Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000727454"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "021848-2023-RC-CPU-22-353-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-8153",
                    "name": "The Wise Group"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "021848-2023-RC-CPU-22-353-1",
            "awardID": "021848-2023-RC-CPU-22-353-1",
            "status": "active",
            "value": {
                "amount": 262473.75,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-04T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}