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Surveying Services - ID390

Aspire Housing

This public procurement record has 1 release in its history.

Tender

30 Mar 2023 at 17:43

Tender Notice
Summary of the contracting process

The public procurement process for Surveying Services - ID390 is currently active and managed by Aspire Housing, a body governed by public law based in Newcastle Under Lyme, United Kingdom. The procurement falls under the services category with a value of 942,975 GBP. Aspire Housing is looking to appoint surveyors for various property surveys involving residential stock conditions, energy performance certificates, disrepair surveys, and more. The process involves a restricted procedure with a Selection Questionnaire stage to select up to 7 suppliers for each lot.

This tender presents business growth opportunities for organisations providing surveying and energy-related services, especially those with expertise in residential and commercial property assessments. Companies specialising in architectural services, building surveying, and energy efficiency consultancy are well-suited to compete. The procurement method is selective, with a deadline for submissions set for April 21, 2023. Interested suppliers must be members of relevant accreditation schemes such as RICS for suitability assessment.

How relevant is this notice?

Notice Information

Notice Title

Surveying Services - ID390

Notice Description

Aspire Housing ("Aspire") are inviting bids from organisations who might be able to provide surveying services (Lot 1 - Residential Stock Condition Surveys, Full Stock Condition Surveys, Block Surveys, Lot 2 - Energy Performance Certificates (Residential), Lot 3 - Energy Performance Certificates - (Commercial), Lot 4 - Garage Site Surveys, Car park Surveys, Road Survey, Lot 5 Disrepair Surveys) that meet Aspires current requirement for its housing stock. Aspire wish to appoint surveyors with suitable expertise and experience to undertake a programme of surveys on various property and asset types. Service Providers can bid for all five (5) Lots, one Lot or in any combination. Ideally, Aspire is looking for economies of scale. The requirements are described in Document 2 - Specification. The process is a restricted process, with a Selection Questionnaire stage being used to select up to 7 suppliers for each Lot who will be invited to submit a full tender.

Lot Information

Lot 1 - Residential Stock Condition Surveys

The Stock Condition Surveys are delivered on a 5-year rolling programme to ensure that all data is kept up to date to give a true reflection of the stock. All properties have had a stock condition survey completed and no cloned data exists in the database. Aspire uses the asset management software Orchard Asset (MRI) to complete these surveys. The successful surveyors will be required to provide the collected data within Orchard Asset where applicable.

Renewal: The contract will be renewed at the end of 5 years.

Lot 2 - Energy Performance Certificates (EPC's) - Residential

There would be a requirement for EPCs to be completed and lodged to the government portal. Upon completion we would require a xml document for each property which can be imported into our Asset energy database (example Appendix 5). EPCs would be required prominently on void properties where access arrangements will be provided (Key safe codes). For void properties a new EPC would be commissioned if there is not a valid in date EPC registered. On occasions an EPC may be required for tenanted properties.

Renewal: The contract will be renewed at the end of 5 years.

Lot 3 - Energy Performance Certificates (EPC's) - Commercial

Aspire have approx. 100 small retail units let on short term leases. There would be a requirement for EPCs to be completed and lodged to the government portal as they expire/trigger point reached. Upon completion we would require a xml document for each property which can be imported into our Asset energy database

Renewal: The contract will be renewed in 5 years.

Lot 4 - Miscellaneous Assets

Aspire commits to an annual survey of all miscellaneous assets which includes garage sites, carparks and un-adopted roads. The purpose of this survey is to collect and validate condition data for key components and features and to also check for any risks and issues. The visit ensures we meet our insurance obligations. In general, these surveys will all have data held against them apart from where new assets come over as part of a development programme.

Renewal: The contract will be renewed every 5 years

Lot 5 - Disrepair Surveys

Aspire receives disrepair claims under the Pre Action Housing Disrepair Protocol. Once in receipt legal representative is instructed and a survey inspection is required as soon as possible to assess disrepair in the property. A survey report is required setting out any items of repairs within the property and an associated schedule of repairs with costs. (example Appendix 7). This is an initial survey identifying any disrepair issues and not a formal Expert Witness report. Within this report it will respond to allegations of disrepair and also detail other items of repair which need addressing with a recommended schedule of repair.

Renewal: The contract will be renewed after 5 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03b780
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009367-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71200000 - Architectural and related services

71250000 - Architectural, engineering and surveying services

71251000 - Architectural and building-surveying services

71310000 - Consultative engineering and construction services

71314000 - Energy and related services

71314200 - Energy-management services

71314300 - Energy-efficiency consultancy services

71315000 - Building services

71315300 - Building surveying services

Notice Value(s)

Tender Value
£942,975 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20233 years ago
Submission Deadline
21 Apr 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Aspire Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UNDER LYME
Postcode
ST5 0QW
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
TLG24 Staffordshire CC
Local Authority
Newcastle-under-Lyme
Electoral Ward
May Bank
Westminster Constituency
Newcastle-under-Lyme

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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