Integrated Social Care & Finance Case Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b7fd-2024-01-25T19:19:45Z",
    "date": "2024-01-25T19:19:45Z",
    "ocid": "ocds-h6vhtk-03b7fd",
    "description": "Section IV.1.4 - No more than three of the highest scoring Tenderers will be subsequently taken through to the negotiation and ISFT stage. It is at the Council's discretion to decide whether a final stage is required. Section IV.1.5 - The Council reserves the right to proceed with awarding the Contract without any further negotiation to the highest scoring Tender following successful submission and acceptance at the ISIT stage.",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03b7fd",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Integrated Social Care & Finance Case Management System",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "A fully integrated Software As A Service (SAAS) Adults, Children's, Early Help and Finance Social Care Case Management System (the System). The System must provide the ability to manage the cases of all Adults & Children's Social Care work and Early Help Services and meet all relevant statutory requirements.",
        "value": {
            "amount": 8600000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "A fully integrated Software As A Service (SAAS) Adults, Children's, Early Help and Finance Social Care Case Management System (the System). The System must provide the ability to manage the cases of all Adults & Children's Social Care work and Early Help Services and meet all relevant statutory requirements.",
                "value": {
                    "amount": 8600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-12-01T00:00:00Z",
                    "endDate": "2028-11-30T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is 5 years. The Council shall have the option to further extend the contract term on the same terms for a further period or periods of not less than 12 months, up to a maximum overall extension period of 10 years."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "selectionCriteria": {
                    "description": "Under the Public Contracts Regulations 2015, the Tender process being utilised by the Council is a Competitive Procedure with Negotiation. This is made up of an initial Supplier Selection stage, followed by a subsequent Invitation to Submit Initial Tender (ISIT) stage and finally, by an Invitation to Submit Final Tender stage (ISFT). It is at the Council's discretion to decide whether this final stage is required. Interested parties are required to complete the standard selection questionnaire and supplier selection questionnaire (SSQ) which seeks responses in relation to their technical capacity and professional capability, and their economic and financial standing. The Council will evaluate the SSQ responses and select no more than three of the highest ranking qualified candidates, who will be taken through to the ISIT stage. These Tenderers will be required to submit a written Tender in accordance with the ISIT document and also provide a demonstration to the Council. At the Council's discretion, no more than 3 of the highest scoring Tenderers may subsequently be taken through to the ISFT stage. Alternatively, the Council reserves the right to proceed with awarding the Contract to the highest scoring Tender following successful submission and acceptance at the ISIT stage."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The initial contract term is 5 years. The Council shall have the option to further extend the contract term on the same terms for a further period or periods of not less than 12 months, up to a maximum overall extension period of 10 years."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE44"
                    },
                    {
                        "region": "UKE44"
                    }
                ],
                "deliveryLocation": {
                    "description": "Calderdale"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66938&B=UK",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed within the Tender documents provided.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As detailed within the Tender documents provided.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-05-02T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2023-05-18T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-09-20T23:59:59+01:00"
            }
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-36462",
            "name": "The Borough Council of Calderdale",
            "identifier": {
                "legalName": "The Borough Council of Calderdale",
                "id": "184 3147 61"
            },
            "address": {
                "streetAddress": "Town Hall, Crossley Street",
                "locality": "Halifax",
                "region": "UKE44",
                "postalCode": "HX1 1UJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Lorna Foxall",
                "email": "lorna.foxall@calderdale.gov.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=66938&B=UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.calderdale.gov.uk/v2",
                "buyerProfile": "https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/103251",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-15830",
            "name": "High Court of England and Wales",
            "identifier": {
                "legalName": "High Court of England and Wales"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079476112",
                "email": "tcc.issue@justice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.judiciary.uk/"
            }
        },
        {
            "id": "GB-FTS-103469",
            "name": "Access UK Limited",
            "identifier": {
                "legalName": "Access UK Limited",
                "id": "108221356"
            },
            "address": {
                "streetAddress": "Garden Court",
                "locality": "Lockington",
                "region": "UKE44",
                "postalCode": "DE74 2RH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-36462",
        "name": "The Borough Council of Calderdale"
    },
    "language": "en",
    "awards": [
        {
            "id": "002650-2024-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Integrated Social Care & Finance Case Management System",
            "status": "active",
            "hasSubcontracting": true,
            "suppliers": [
                {
                    "id": "GB-FTS-103469",
                    "name": "Access UK Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "002650-2024-1-1",
            "awardID": "002650-2024-1-1",
            "title": "Integrated Social Care & Finance Case Management System",
            "status": "active",
            "value": {
                "amount": 1223660.4,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-03T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}