Tender

Engineering Quality Management (EQM)

TRANSPORT FOR LONDON

This public procurement record has 2 releases in its history.

Tender

07 Jun 2023 at 21:15

Tender Notice
Planning

14 Apr 2023 at 16:40

Planning Notice
Summary of the contracting process

The contracting process led by Transport for London (TfL) is currently in the planning stage for the procurement of "Engineering Quality Management (EQM)" services in the industry category of bus maintenance. The procurement involves the creation of an EQM system for vehicle inspections covering London Buses, Dial-a-Ride vehicles, and rail replacement buses. Interested parties are invited to engage in market discussions to better understand the requirements and capabilities needed for the EQM system. The submission deadline for tenders is on 22nd June 2023, and the second stage invitation date is set for 3rd July 2023.

This tender by TfL offers business growth opportunities for companies specialising in vehicle inspection services and bus maintenance. Businesses capable of providing independent inspection engineers for fleet monitoring and maintenance assessments would be well-suited to compete. The procurement method is selective, with a negotiation procedure before competition. Interested parties can register via TfL's e-tendering portal SAP Ariba to participate in the tender process. The contract duration is 1800 days with an extension option of 12 months available. The contract is subject to the Utilities Contracts Regulations 2016, ensuring that all procurement activities are conducted transparently and responsibly.

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Notice Information

Notice Title

Engineering Quality Management (EQM)

Notice Description

TfL has a requirement to provide an Engineering Quality Monitoring (EQM) system which encompasses vehicle inspection for London Buses, Dial-a-Ride vehicles and rail replacement buses inclusive of service records inspection and site examinations. TfL are intending to undertake Market Engagement to help develop their understanding of the market in this sector, in particular the capability for interested parties to provide the EQM requirement. For more details about this event and to register your interest please email clive.edwards@tfl.gov.uk for further information

Lot Information

Lot 1

EQM allows London Bus Services Limited to monitor the fleet condition, spot trends and help deliver a safe and reliable service to agreed standards and specification. EQM also allows bus operators to address concerns about specific vehicles, identify deficiencies in garage processes and compare their performance with those of other operators. In addition to regular routine vehicle roadworthiness inspections, there is a requirement to provide assurance assessments of Bus Operators approach and capability to continuously maintain vehicle roadworthiness standards in the following categories, defined as a Maintenance Systems and Workshop Assessment Inspection. Company Policy & Operator Licence Vehicle Inspection & Management Systems Maintenance Facilities & Equipment Staff Skills, Knowledge, and Competencies The scope of EQM is to also include vehicle inspection services that assess OEM's new bus deliveries comply with the LBSL New Bus Specification and Bus Safety Standard. Tender documents will be provided electronically via TfL's e-tendering portal SAP Ariba. Responses should be submitted electronically via TfL's e- tendering portal SAP Ariba. Interested Tenderers are to register with SAP Ariba via TfL's Supplier self-registration link, in order to participate in the tender process: https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL. SAP Ariba Supplier Registration Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk IMPORTANT NOTICE: ONCE REGISTERED, TENDERERS MUST SEND THEIR REGISTRATION DETAILS TO THE CONTACT EMAIL IN SECTION 1 OF THIS NOTICE IN ORDER TO VIEW THE OPPORTUNITY AND SUBMIT A RESPONSE. Tenderers must also click 'Intend to Bid' in order to fully register against the contract opportunity. Additional information: The contracts resulting from this procurement may be awarded by and may be for the benefit of other contracting authorities. Tender documents will be provided electronically via TfL's SaP Ariba portal at [ ] Selection criteria are as stated in the descriptive documents TfL is conducting this procurement pursuant to the Utilities Contracts Regulations 2016 Information about authorised persons and opening procedure: Both the Standard Selection Questionnaire (SSQ) and Invitation to Tender (ITT) submissions will be checked initially for compliance and completeness. Clarification may be sought from Tenderers. TfL reserves the right to reject any submissions that are not, upon receipt, compliant with, and in the format specified in the ITT. It is recommended that the Tenderer undertakes its own checks for content and compliance before submitting the Tender. Page 8 to 10 TfL reserves the right without notice to change the procurement process detailed in both the SQ and ITT or to amend the information provided, including, but not limited to, changing the timetable, the scope and nature of the procurement and the procurement process. This will be subject to the normal rules of public law and transparency. Moreover, TfL reserves the right to provide further information or to supplement and / or to amend the procurement process for the SQ and ITT. Tenderers enter this procurement process at their own risk. TfL shall not accept liability nor reimburse a tenderer for any costs or losses it incurs in relation to its participation in the procurement process, regardless of whether or not TfL has made changes to the procurement process. TfL also reserves the right, at any point and without notice, to discontinue the procurement process without awarding a contract, whether such discontinuance is related to the content of tenders or otherwise. The contract or contracts (if any) resulting from this procurement process may be awarded by and may be for the benefit of the Contracting Authority and/or any of its subsidiaries. The Contracting Authority strongly encourages those interested in tendering to undertake their activities in line with Responsible Procurement principles. Further information on TfL's Responsible Procurement policies can be found on the following website: https://tfl.gov.uk/corporate/publications-and-reports/procurement-information. The UK government has announced its commitment to greater data transparency. Accordingly, the Contracting Authority reserves the right to publishing its tender documents, contracts and data from invoices received. In doing so, the Contracting Authority may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004. Further information on TfL may be found at HYPERLINK "https://www.tfl.gov.uk/"www.tfl.gov.uk

Options: There is an extension option of 12 months that can be utilised at the end of the contract period .

Renewal: There is an extension option of 12 months and after that, the services will have to be re-procured in its entirety.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03bef1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016216-2023
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Negotiated procedure with prior call for competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50113200 - Bus maintenance services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jun 20232 years ago
Submission Deadline
22 Jun 2023Expired
Future Notice Date
31 May 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRANSPORT FOR LONDON
Contact Name
Clive Edwards
Contact Email
clive.edwards@tfl.gov.uk
Contact Phone
+44 7702109165

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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