EDC/2023/3718 - EDC Pitch Maintenance & Renovation

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03bf1e-2023-08-10T13:27:11+01:00",
    "date": "2023-08-10T13:27:11+01:00",
    "ocid": "ocds-h6vhtk-03bf1e",
    "description": "(SC Ref:741331)",
    "initiationType": "tender",
    "tender": {
        "id": "EDC/2023/3718",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "EDC/2023/3718 - EDC Pitch Maintenance & Renovation",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77320000",
            "description": "Sports fields maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The carrying out and completion of the maintenance of grass and synthetic sports pitch surfaces within open spaces and schools in the local government area of East Dunbartonshire.",
        "lotDetails": {
            "awardCriteriaDetails": "Lot 1 and lot 2"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Grass Pitch Surfaces",
                "description": "The service in Lot 1 includes: - Inspection and overseeding. - Sand Top Dressing. - Verti-draining. - Weed and feed application. - Renovation and repair works, on request (Task Order). - Grass cutting service (including collection) to pitches, on request (Task Order). All to grass sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Management of the Contract",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Providing the Services",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Quality Management",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Health, Safety & Environment",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "value": {
                    "amount": 225000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Lot 2 - Synthetic Pitch Surfaces",
                "description": "The service in Lot 2 includes: - Monthly brushing to 3G/4G pitch surface and litter picking. - Bi-annual treatment of 3G/4G pitch area with mild detergent. - Inspection of 3G/4G pitches (at same time as brushing). - Replenish rubber crumb surfacing, on request (Task Order). - Sweeping leaves/detritus from the polymeric pitch surface. - Power washing of the polymeric pitch surface. - Inspection of polymeric pitches (at the same time as brushing). - Additional visit to power wash polymeric pitch surfaces, on request (Task Order). - Ad hoc repairs to synthetic pitches, on request (Task Order). All to synthetic sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Management of the Contract",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Providing the Services",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Quality Management",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Health, Safety & Environment",
                            "type": "quality",
                            "description": "30%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "type": "price",
                            "description": "70%"
                        }
                    ]
                },
                "value": {
                    "amount": 150000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77314100",
                        "description": "Grassing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "deliveryLocation": {
                    "description": "Local government area of East Dunbartonshire."
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45212290",
                        "description": "Repair and maintenance work in connection with sports facilities"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM81"
                    },
                    {
                        "region": "UKM81"
                    }
                ],
                "deliveryLocation": {
                    "description": "Local government area of East Dunbartonshire."
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria for Suitability is included in the online SPD (Scotland) module linked to this Contract Notice. Minimum level(s) of standards East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Suitability on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria of East Dunbartonshire Council. Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below: SPD 4B.1.1 Bidders will be required to have a minimum \"general\" yearly turnover as follows: - If bidding for Lot 1 only, a minimum \"general\" yearly turnover of 450,000 GBP for the last three years. - If bidding for Lot 2 only, a minimum \"general\" yearly turnover of 300,000 GBP for the last three years. - If bidding for both Lot 1 and Lot 2, a minimum \"general\" yearly turnover of 750,000 GBP for the last three years. SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim. Public Liability Insurance = 5,000,000 GBP in respect of each claim.",
                    "minimum": "East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria of East Dunbartonshire Council. Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria for Technical and Professional Ability is included in the online SPD (Scotland) module linked to this Contract Notice.",
                    "minimum": "East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows: FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor with the response showing some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability. PASS = Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients. East Dunbartonshire Council will not assess responses to SPD question 4C.10 as part of the selection criteria but it reserves the right to clarify the percentage stated by a bidder. Failure of a bidder to achieve a PASS against any of the assessed questions will automatically result in its exclusion from the procurement exercise.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-05-17T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2023-05-17T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-05-17T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "March 2026"
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-05-17T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-05-17T13:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2023-05-17T12:00:00+01:00"
                        },
                        "newValue": {
                            "date": "2023-05-17T13:00:00+01:00"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "A Supplier is having problems uploading and has been in touch."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-98",
            "name": "East Dunbartonshire Council",
            "identifier": {
                "legalName": "East Dunbartonshire Council"
            },
            "address": {
                "streetAddress": "Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place",
                "locality": "Kirkintilloch",
                "region": "UKM81",
                "postalCode": "G66 1TJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Richard Horbury",
                "telephone": "+44 1415745750",
                "email": "Richard.Horbury@eastdunbarton.gov.uk",
                "faxNumber": "+44 1415745529",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eastdunbarton.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "08",
                        "description": "Recreation, culture and religion"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-80344",
            "name": "Sheriff Clerks Office",
            "identifier": {
                "legalName": "Sheriff Clerks Office"
            },
            "address": {
                "streetAddress": "PO Box 23, 1 Charlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9D",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-83549",
            "name": "Allsports Construction & Maintenance Ltd",
            "identifier": {
                "legalName": "Allsports Construction & Maintenance Ltd"
            },
            "address": {
                "streetAddress": "F231/F232 Media House, 1A Dunnswood Road",
                "locality": "Cumbernauld",
                "region": "UKM84",
                "postalCode": "G67 3EN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1316037780"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-89856",
            "name": "Allgrass Scotland Ltd",
            "identifier": {
                "legalName": "Allgrass Scotland Ltd"
            },
            "address": {
                "streetAddress": "Portcullis Estate",
                "locality": "Milton of Campsie",
                "region": "UK",
                "postalCode": "G66 8AQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7468475586"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-98",
        "name": "East Dunbartonshire Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000729182"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "023395-2023-1",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 - Synthetic Pitch Surfaces",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-83549",
                    "name": "Allsports Construction & Maintenance Ltd"
                }
            ]
        },
        {
            "id": "023397-2023-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1 - Grass Pitch Surfaces",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-89856",
                    "name": "Allgrass Scotland Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "023395-2023-1",
            "awardID": "023395-2023-1",
            "title": "Lot 2 - Synthetic Pitch Surfaces",
            "status": "active",
            "value": {
                "amount": 196627,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-06T00:00:00+01:00"
        },
        {
            "id": "023397-2023-1",
            "awardID": "023397-2023-1",
            "title": "Lot 1 - Grass Pitch Surfaces",
            "status": "active",
            "value": {
                "amount": 401037,
                "currency": "GBP"
            },
            "dateSigned": "2023-07-28T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 6
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}