Award

NP79418 Provision of Multi-Functional Devices & Associated Services

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")

This public procurement record has 1 release in its history.

Award

10 May 2023 at 11:31

Summary of the contracting process

The NHS National Services Scotland (NSS) has recently awarded a contract for the provision of Multi-Functional Devices & Associated Services to Ricoh UK Ltd. The procurement process was conducted via a limited tender procedure without prior publication of a call for competition. The contract has an active status with a total value of £3,200,000 and was signed on 4th May 2023. The contract is related to multimedia equipment and covers NHS locations throughout Scotland.

This tender award provides business opportunities for suppliers of multimedia equipment and associated services, particularly those capable of meeting the demands of the healthcare industry in Scotland. As the contract involves providing services to NHS locations, businesses with expertise in serving healthcare institutions and with the capacity to supply and maintain Multi-Functional Devices are well-suited to compete. The contract extension period allows for market engagement to inform future procurement strategies in light of uncertainties post-Covid recovery and high inflation rates.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

NP79418 Provision of Multi-Functional Devices & Associated Services

Notice Description

Provision of Multi-Functional Devices & Associated Services

Lot Information

Lot 1

Provision of Multi-Functional Devices & Associated Services. Additional information: Contract value shown is for the 12 month extension period based on historical uptake figures.

Procurement Information

MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing; at this time due to post Covid recovery and unprecedented pressures on NHSS services these areas remain uncertain and subject to recovery, review and planning / strategy processes meaning the MFD requirement including volume and type of machines is at this time uncertain. Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support. As a result it is deemed that a tender could not be satisfactorily carried out and supported by the market and therefore a further 12 month extension is necessary. It is envisaged that during this period comprehensive supplier and market engagement can be carried out to inform the strategy with the tender process being commenced at the earliest opportunity.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03c790
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013291-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment


CPV Codes

32322000 - Multimedia equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,200,000 £1M-£10M

Notice Dates

Publication Date
10 May 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) ("NSS")
Contact Name
Douglas Thomson
Contact Email
douglas.thomson@nhs.scot
Contact Phone
+44 1698794527

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03c790-2023-05-10T12:31:50+01:00",
    "date": "2023-05-10T12:31:50+01:00",
    "ocid": "ocds-h6vhtk-03c790",
    "description": "The contract value shown is for the 12 month extension period based on historical supplier uptake information (SC Ref:731397)",
    "initiationType": "tender",
    "tender": {
        "id": "NP79418",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NP79418 Provision of Multi-Functional Devices & Associated Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "32322000",
            "description": "Multimedia equipment"
        },
        "mainProcurementCategory": "goods",
        "description": "Provision of Multi-Functional Devices & Associated Services",
        "lots": [
            {
                "id": "1",
                "description": "Provision of Multi-Functional Devices & Associated Services. Additional information: Contract value shown is for the 12 month extension period based on historical uptake figures.",
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "32322000",
                        "description": "Multimedia equipment"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "NHS Locations throughout Scotland"
                },
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "reviewDetails": "Precise information on deadline(s) for review procedures: The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the authority despatches the VEAT notice and the date on which the authority proposes to conclude the relevant Contract. The bringing of court proceedings against the authority during the standstill period will automatically continue the prohibition on entering into the Contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Contract has been entered into include the setting aside of the decision to award the Contract to the winning tenderer. The bringing of court proceedings against the authority after the Contract has been entered into will not affect the Contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Contract has been entered into are limited to the award of damages.",
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing; at this time due to post Covid recovery and unprecedented pressures on NHSS services these areas remain uncertain and subject to recovery, review and planning / strategy processes meaning the MFD requirement including volume and type of machines is at this time uncertain. Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support. As a result it is deemed that a tender could not be satisfactorily carried out and supported by the market and therefore a further 12 month extension is necessary. It is envisaged that during this period comprehensive supplier and market engagement can be carried out to inform the strategy with the tender process being commenced at the earliest opportunity."
    },
    "awards": [
        {
            "id": "013291-2023-2017/S 014-021118-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-56523",
                    "name": "Ricoh UK Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-322",
            "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")",
            "identifier": {
                "legalName": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")"
            },
            "address": {
                "streetAddress": "Gyle Square (NSS Head Office), 1 South Gyle Crescent",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9EB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Douglas Thomson",
                "telephone": "+44 1698794527",
                "email": "douglas.thomson@nhs.scot"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.nss.nhs.scot/browse/procurement-and-logistics",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-56523",
            "name": "Ricoh UK Ltd",
            "identifier": {
                "legalName": "Ricoh UK Ltd"
            },
            "address": {
                "streetAddress": "Maxim 1, 2 Parklands Way",
                "locality": "Motherwell",
                "region": "UK",
                "postalCode": "ML1 4WR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7384522329"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-324",
            "name": "Sheriff Court House",
            "identifier": {
                "legalName": "Sheriff Court House"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "email": "edinburgh@scotcourts.gov.uk"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-322",
        "name": "The Common Services Agency (more commonly known as NHS National Services Scotland) (\"NSS\")"
    },
    "contracts": [
        {
            "id": "013291-2023-2017/S 014-021118-1",
            "awardID": "013291-2023-2017/S 014-021118-1",
            "status": "active",
            "value": {
                "amount": 3200000,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-04T00:00:00+01:00"
        }
    ],
    "links": [
        {
            "rel": "prev",
            "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:021118-2017:TEXT:EN:HTML"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000731397"
        }
    ],
    "language": "en"
}