Notice Information
Notice Title
Electrical Maintenance Services - Halls and Academic
Notice Description
The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. To ensure reliability of services across the Estate the University appointed two separate suppliers who are wholly unrelated and independent of each other. The successful supplier for Halls of Residence will be providing tests, services and maintenance for all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The successful supplier for Academic sites will carry out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it.
Lot Information
Electrical Maintenance Services - Lot 1 - Halls of Residence
The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. The scope of service for Halls of Residence is for the successful supplier to test, service and maintain all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the awarded supplier will cover: - Routine Maintenance and installation in accordance with BS7671, Building Testing in accordance with BS7671 as described in IEE Guidance note 3, in service inspection and testing of electrical equipment in accordance with the IET Code of practice and any other current legislation. - Defect rectification and upgrade work as directed by the Contract Administrator to a maximum value of PS50,000 per order. The successful supplier will be required to submit a quotation for larger projects in excess of the above value. The execution of works can only start on formal approval by the University of Southampton. - Provide 24-hour call-out breakdown service with maximum 2-hour response time. - Other duties as per the scope of service, and as instructed by the Contract Administrator. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
Renewal: The University proposes to enter into a Contract until 14th July 2028 with the Potential Supplier. This will comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date will align with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
Electrical Maintenance Services - Lot 2 - AcademicThe University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. Scope of service for Academic sites is for the awarded supplier to carry out electrical installation works measured against an agreed Schedule of Rates, within its Estate (in Southampton and Winchester) in accordance with its specification and the standards referred to in it. The main work to be undertaken by the supplier under Lot 2 - Academic will cover electrical installation works. Procurement Process: This procurement process was conducted as a restricted procedure consisting of both Selection and Invitation to Tender stages. Contract Period: The University entered into a contract until 14th July 2028 with the awarded supplier. This comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date aligns with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
Renewal: The University proposes to enter into a Contract until 14th July 2028 with the Potential Supplier. This will comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date will align with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03cfac
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/035846-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
31 - Electrical machinery, apparatus, equipment and consumables; lighting
50 - Repair and maintenance services
51 - Installation services (except software)
71 - Architectural, construction, engineering and inspection services
-
- CPV Codes
31212200 - Circuit testers
45310000 - Electrical installation work
50532400 - Repair and maintenance services of electrical distribution equipment
50711000 - Repair and maintenance services of electrical building installations
51110000 - Installation services of electrical equipment
71334000 - Mechanical and electrical engineering services
71631000 - Technical inspection services
71632000 - Technical testing services
Notice Value(s)
- Tender Value
- £8,400,000 £1M-£10M
- Lots Value
- £8,400,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £8,400,000 £1M-£10M
Notice Dates
- Publication Date
- 5 Dec 20232 years ago
- Submission Deadline
- 27 Jun 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 27 Nov 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- University of Southampton
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SOUTHAMPTON
- Postcode
- SO17 1BJ
- Postcode Area
- Southampton
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ32 Southampton
- Delivery Location
- TLJ3 Hampshire and Isle of Wight
-
- Local Authority
- Southampton
- Electoral Ward
- Portswood
- Westminster Constituency
- Southampton Test
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.