CO0346 Employee Assistance Programme

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03d4ac-2023-08-09T14:28:10+01:00",
    "date": "2023-08-09T14:28:10+01:00",
    "ocid": "ocds-h6vhtk-03d4ac",
    "initiationType": "tender",
    "tender": {
        "id": "DN669025",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "CO0346 Employee Assistance Programme",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85147000",
            "description": "Company health services"
        },
        "mainProcurementCategory": "services",
        "description": "At Essex County Council (ECC) we are committed to supporting the wellbeing of our people. We strive to enable the right environment, conditions, and behaviours so individual and organisational wellbeing is embedded in everything we do. The purpose of our Employee Assistance Programme (EAP) provision is to provide confidential and professional support to employees who may be experiencing personal or work-related issues. This will be offering counselling, guidance, and resources for a range of challenges such as stress, anxiety, depression, substance abuse, financial or legal issues, and more. We are seeking a Provider to deliver an EAP service within ECC as a crucial aspect of our broader wellbeing offer, to ensure that our employees have access to timely and effective support to help them cope with personal and work-related challenges, and ultimately, maintain a healthy and productive workforce.",
        "value": {
            "amount": 351000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "At Essex County Council (ECC) we are committed to supporting the wellbeing of our people. We strive to enable the right environment, conditions, and behaviours so individual and organisational wellbeing is embedded in everything we do. The purpose of our Employee Assistance Programme (EAP) provision is to provide confidential and professional support to employees who may be experiencing personal or work-related issues. This will be offering counselling, guidance, and resources for a range of challenges such as stress, anxiety, depression, substance abuse, financial or legal issues, and more. We are seeking a Provider to deliver an EAP service within ECC as a crucial aspect of our broader wellbeing offer, to ensure that our employees have access to timely and effective support to help them cope with personal and work-related challenges, and ultimately, maintain a healthy and productive workforce. ECC's EAP is currently delivered by an external Provider, the contract of which is due to expire on 31st August 2023. Services provided include, but are not limited to: advice and support counselling services management support services trauma and critical incident support promotion of the Employee Assistance Programme therapeutic interventions bullying and harassment support interactive health content via a web platform and mobile application The annual utilisation rate with our current provider in 2022 (April - September) was 4.17%. The organisation focused service will provide: An assessment of organisational need and the design of tailored EAP services Clear communication of the EAP defining the purpose, objectives, and parameters of the service Clear communication so that the EAP is used to maximum advantage for both employees and ECC Comprehensive procedures outlining how the EAP will operate and be monitored and evaluated An effective implementation and on-going promotion plan to reach all those eligible to use the service Feedback to ECC on themes and trends which would benefit from action by the authority Arrangements for audit, evaluation, and service developments Occupational Health Services, general medical treatment, tax advice, legal advice aside from signposting in the context of welfare counselling and relevant consultation and advice relating to leisure or recreation are outside the scope of this procurement. For a full description, please refer to the specification provided within the tender.",
                "value": {
                    "amount": 351000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 750
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "There are options to extend for a total period of up to 36 months."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "55"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKH3"
                    },
                    {
                        "region": "UKH3"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-07-10T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-07-10T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-07-10T13:00:00+01:00"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Tenders must be presented in the form of electronic catalogues or include an electronic catalogue"
                        },
                        "where": {
                            "section": "II.2.12"
                        }
                    }
                ]
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-4622",
            "name": "Essex County Council",
            "identifier": {
                "legalName": "Essex County Council"
            },
            "address": {
                "streetAddress": "County Hall, Market Road",
                "locality": "Chelmsford",
                "region": "UKH3",
                "postalCode": "CM1 1QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Ms Sophie Jarrett",
                "telephone": "+44 333",
                "email": "sophie.jarrett@essex.gov.uk",
                "url": "https://procontract.due-north.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.essex.gov.uk/",
                "buyerProfile": "https://www.essex.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-84691",
            "name": "High Court , Royal Courts of Justice",
            "identifier": {
                "legalName": "High Court , Royal Courts of Justice"
            },
            "address": {
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-89771",
            "name": "Vita Health Wellness Ltd",
            "identifier": {
                "legalName": "Vita Health Wellness Ltd"
            },
            "address": {
                "streetAddress": "14 Woodhall Street",
                "locality": "Bury St. Edmunds",
                "region": "UKH3",
                "postalCode": "IP33 1LA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4622",
        "name": "Essex County Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "023252-2023-CO0338-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-89771",
                    "name": "Vita Health Wellness Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "023252-2023-CO0338-1",
            "awardID": "023252-2023-CO0338-1",
            "status": "active",
            "value": {
                "amount": 79875.88,
                "currency": "GBP"
            },
            "dateSigned": "2023-08-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}