Cleaning Equipment

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03d6a4-2024-04-19T15:51:02+01:00",
    "date": "2024-04-19T15:51:02+01:00",
    "ocid": "ocds-h6vhtk-03d6a4",
    "description": "It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. (SC Ref:764067)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03d6a4",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning Equipment",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "42990000",
            "description": "Miscellaneous special-purpose machinery"
        },
        "mainProcurementCategory": "goods",
        "description": "The City of Edinburgh Council (the Council) intends to establish a ranked Framework Agreement for the Supply and Repair of Cleaning Equipment.",
        "value": {
            "amount": 1000000,
            "currency": "GBP"
        },
        "lotDetails": {
            "awardCriteriaDetails": "Please note the Lot structure is subject to change."
        },
        "lots": [
            {
                "id": "1",
                "title": "Supply of Cleaning Equipment",
                "description": "The City of Edinburgh Council (the Council) intends to appoint a maximum of four Contractors to a ranked Framework Agreement for the supply of cleaning equipment. The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the Council including, schools, libraries and corporate buildings and require a range of cleaning equipment to fulfil this responsibility.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This Framework Agreement will be let for a period of two years with the option to extend for a further two 12-month periods, undertaken at the sole discretion of the Council."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            },
            {
                "id": "2",
                "title": "Repair and Maintenance of Cleaning Equipment",
                "description": "The Facilities Management Team are responsible for ensuring the cleanliness of buildings across the City of Edinburgh Council (the Council) including, schools, libraries and corporate buildings. The Council intends to appoint a maximum of four Contractors to a ranked Framework Agreement to provide a repair and maintenance service for cleaning equipment. This Lot will include scheduled annual PAT Testing, reactive repairs in the event of equipment breakdown and the disposal of equipment that is beyond economical repair.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Cost",
                            "type": "cost",
                            "description": "60"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This Framework Agreement will be let for a period of two years with the option to extend for a further two 12-month periods, undertaken at the sole discretion of the Council."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39713410",
                        "description": "Floor-cleaning machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39713430",
                        "description": "Vacuum cleaners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39800000",
                        "description": "Cleaning and polishing products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39831300",
                        "description": "Floor cleaners"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42995000",
                        "description": "Miscellaneous cleaning machines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39700000",
                        "description": "Domestic appliances"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42900000",
                        "description": "Miscellaneous general and special-purpose machinery"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50530000",
                        "description": "Repair and maintenance services of machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42900000",
                        "description": "Miscellaneous general and special-purpose machinery"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39700000",
                        "description": "Domestic appliances"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh"
                },
                "relatedLot": "2"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-06-23T00:00:00+01:00",
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        "coveredBy": [
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        "submissionMethod": [
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        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Please see the tender documentation. All tenderers must be suitably qualified to deliver the required products and services. Tenderers in Lot 2 must have the relevant training to provide PAT testing.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "This section refers to Section B of Part IV of the SPD (Scotland)",
                    "minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Contractors are required to have a minimum \"general turnover\" of GBP 300,000 LOT 1, GBP 200,000 LOT 2 for the last two financial years. Where a Contractor does not have an annual turnover of this value, the Council may exclude the Contractor from the competition or may apply discretion seeking supporting evidence to determine the contractor's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required to provide the following information in response to 4B.4: Current ratio for each of the previous two years: 1.10 The formula for calculating a Contractor's current ratio is current assets divided by current liabilities. the acceptable range for each financial ratio is greater than 1.10. Where a Contractor's current ratio is less than the acceptable value, the Council may exclude the Contractor from the competition of may apply discretion seeking supporting evidence to determine the Contractor's suitability to proceed in the competition. If the Contractor is bidding for both Lots, then the turnover requirement is the sum of the turnover amounts for each Lot (GBP 500,000). However, the current ratio remains at 1.10. Part IV: Selection criteria - B: Economic and financial standing - 4B.5 - Contractor's are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: a) Public Liability Insurance: minimum of GBP 5 million b) Product Liability Insurance: minimum of GBP 5 million c) Employee Liability Insurance: minimum of GBP 5 million d) Vehicle Motor Insurance: minimum of GBP 5 million Where a Contractor does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Contractor from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Selection criteria as stated in the procurement tender documents.",
                    "minimum": "Contract Specific Mandatory Criteria: It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request or as contractually scheduled. Tenderers are asked to confirm that they will pay staff that are involved in the delivery of the Framework Agreement, and/or any subsequent call off contract (including any agency or sub-contractor staff) directly involved in the delivery of the Framework Agreement, and/or any subsequent call off contract), at least the real Living Wage. It is a mandatory requirement that tendering organisation's with more than 5 employees have in place a Health & Safety Policy which is approved at a senior level within the organisation and is reviewed regularly. Where a tenderer does not have a Health & Safety Policy and is required to do so, the Council may exclude the tenderer from the competition. Part IV: Selection Criteria - C: Environmental Management Measures - Question 4C.7. Tenderers will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond. Accepted evidence includes but is not limited to the provision of a carbon reduction plan. Where a tenderer's response does not meet these required standards, the Council may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer's suitability to proceed in the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 8
            }
        },
        "tenderPeriod": {
            "endDate": "2023-11-28T10:00:00Z"
        },
        "submissionTerms": {
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            "bidValidityPeriod": {
                "durationInDays": 120
            }
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        "awardPeriod": {
            "startDate": "2023-11-28T10:00:00Z"
        },
        "bidOpening": {
            "date": "2023-11-28T10:00:00Z"
        },
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        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "October 2025 if no extension option is utilised, otherwise October 2027 if an extension is undertaken."
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                            "date": "2023-11-28T10:00:00Z"
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                "description": "Following the submission of clarification questions, a formatting issue was identified. The Specification and Pricing Schedule have been updated accordingly."
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        ],
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
    },
    "parties": [
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            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
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            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
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                "email": "nicole.sherry@edinburgh.gov.uk",
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                "classifications": [
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                        "id": "REGIONAL_AUTHORITY",
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                        "id": "01",
                        "description": "General public services"
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            "name": "Sherriff Court",
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            "name": "DMG Floorcare Ltd",
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                "locality": "Glasgow",
                "region": "UK",
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                "streetAddress": "Bowerbank way , Gilwilly industrial estate",
                "locality": "Penrith, Cumbria",
                "region": "UKM",
                "postalCode": "CA 11 9BQ",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+44 7931752490"
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            "roles": [
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            "details": {
                "scale": "large"
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        },
        {
            "id": "GB-FTS-111457",
            "name": "Numatic International Ltd",
            "identifier": {
                "legalName": "Numatic International Ltd"
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            "address": {
                "streetAddress": "Millfield Trading Estate",
                "locality": "Chard",
                "region": "UK",
                "postalCode": "TA20 2GB",
                "countryName": "United Kingdom"
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            "contactPoint": {
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        {
            "id": "GB-FTS-111458",
            "name": "IIC Products Ltd T/A VIctor Floorcare",
            "identifier": {
                "legalName": "IIC Products Ltd T/A VIctor Floorcare"
            },
            "address": {
                "streetAddress": "Unit 15-16, Ace Business Park, Mackadown Lane",
                "locality": "Birmingham",
                "region": "UK",
                "postalCode": "B33 0LD",
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        "name": "The City of Edinburgh Council"
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