Leisure Facilities Back Office Professional Services and Systems Agreement (PSA)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03d80a-2023-08-09T20:19:17+01:00",
    "date": "2023-08-09T20:19:17+01:00",
    "ocid": "ocds-h6vhtk-03d80a",
    "description": "The Contracting Authorities will be High Peak Borough Council and Staffordshire Moorlands District Council at the time of award, however the contract will be subject to novation to the newly established Local Authority Trading Company (when established - subject to approval) ahead of operational start date 01 April 2024.",
    "initiationType": "tender",
    "tender": {
        "id": "PROC-5426_DN682040",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Leisure Facilities Back Office Professional Services and Systems Agreement (PSA)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "92000000",
            "description": "Recreational, cultural and sporting services"
        },
        "mainProcurementCategory": "services",
        "description": "High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) previously published a Prior Information Notice (PIN) on 20/06/23 ref: 017567-2023 to alert potential suppliers of a future procurement opportunity. This Contract Notice is now published to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024. The scope of the contract outputs include ICT systems to facilitate the business operations (inc Customer Apps / payments / website / Financial systems) and Professional services to support the management of the company (inc Finance, Communications, Human resources inc legislative compliance) The invitation to tender is being managed through the Councils' electronic tendering portal PROCONTRACT project ref: DN682040",
        "lots": [
            {
                "id": "1",
                "description": "High Peak Borough Council and Staffordshire Moorlands District Council (the Councils) previously published a Prior Information Notice (PIN) on 20/06/23 ref: 017567-2023 to alert potential suppliers of a future procurement opportunity. This Contract Notice is now published to start the procurement and selection of a main provider for the Councils Leisure facilities operational 'back office professional support and systems' contract. The Councils are currently in outsourced concession contracts for the delivery of Leisure facilities operations, both are due to expire end of March 2024. Work is underway to establish a wholly owned Local Authority Trading Company (LATCo.) to manage their Leisure centres and deliver active health and wellness services for both Council areas, to be operational for April 2024. The Councils will be the Contracting Authorities at the point of award, however interested participants must note that there will be a requirement to novate the contract arrangements to the subsidiary company when established and operational. The specification outputs for the Contract will be for the provision of Leisure Facilities back office support through Professional services and IT based systems to facilitate the new company to manage and operate both Authorities Leisure facilities and wellness initiatives, additionally support and be reactive to the Councils' Leisure Transformation programmes across its portfolio. The Councils will require a main contractor to provide the following outputs as part of their offer, items include but not limited to; ICT Support (Leisure Centre specific electronic point of sale system, Office functions, website, All systems [including App, CRM, Digital Asset Management System]), Payroll system, Finance, Customer Data, Communications: - Finance Systems (Customer Payments, Purchase to Pay / Invoice payments, Invoices raised, VAT, Financial Information) - Payroll (Monthly salary and wages, PAYE, Pensions, National Insurance, Other [inc annual leave, sickness, training records]) - Human Resources (Produce contract of employment, Record for starters/leavers, Annual leave records, Sickness records) and; - Direct Support, Accident Reporting, Legislative Updates, App KPI Management.",
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "renewal": {
                    "description": "Initial term 36 months, option to extend for a further 2 x 12 month periods"
                },
                "status": "active",
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The initial term is 36 months with further permitted extensions of 2 x 12 month periods upto 60 months. Options for additional and higher level professional support will be included within the ITT, these will be determined by the Councils if they wish to appoint under this contract against those options."
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "73000000",
                        "description": "Research and development services and related consultancy services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF1"
                    },
                    {
                        "region": "UKG2"
                    },
                    {
                        "region": "UKF1"
                    },
                    {
                        "region": "UKG2"
                    }
                ],
                "relatedLot": "1",
                "deliveryLocation": {
                    "description": "High Peak and Staffordshire Moorlands regions"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-07-31T00:00:00+01:00"
        },
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "economic1",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical1",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "contractTerms": {
            "hasElectronicOrdering": true,
            "hasElectronicPayment": true
        },
        "reviewDetails": "Alcatel period (10 standstill) will apply at the point of NOITA prior to formal award of contract",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed in the procurement documents",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-09-08T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 360
            }
        },
        "awardPeriod": {
            "startDate": "2023-09-08T13:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-09-08T13:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "48 months"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-29103",
            "name": "High Peak Borough Council",
            "identifier": {
                "legalName": "High Peak Borough Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "BUXTON",
                "region": "UKF13",
                "postalCode": "SK176EL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Elaine Hallworth",
                "telephone": "+44 3451297777",
                "email": "procurement@highpeak.gov.uk",
                "url": "https://procontract.due-north.com"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.highpeak.gov.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-85632",
            "name": "Staffordshire Moorlands District Council",
            "identifier": {
                "legalName": "Staffordshire Moorlands District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Moorlands House Stockwell Street",
                "locality": "Leek",
                "region": "UKG2",
                "postalCode": "ST13 6HQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Elaine Hallworth",
                "email": "procurement@staffsmoorlands.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.staffsmoorlands.gov.uk"
            }
        },
        {
            "id": "GB-FTS-29104",
            "name": "High Peak Borough Council",
            "identifier": {
                "legalName": "High Peak Borough Council"
            },
            "address": {
                "streetAddress": "Town Hall",
                "locality": "Buxton",
                "postalCode": "SK17 6EL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@highpeak.gov.uk"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-89802",
            "name": "Staffordshire Moorlands District Council",
            "identifier": {
                "legalName": "Staffordshire Moorlands District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "streetAddress": "Stockwell Street",
                "locality": "Leek",
                "region": "UKG2",
                "postalCode": "ST13 6HQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@staffsmoorlands.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.staffsmoorlands.gov.uk"
            }
        },
        {
            "id": "GB-FTS-89803",
            "name": "High Court of Justice England and Wales",
            "identifier": {
                "legalName": "High Court of Justice England and Wales"
            },
            "address": {
                "streetAddress": "The Strand",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-89804",
            "name": "High Peak Borough Council & Staffordshire Moorlands District Council",
            "identifier": {
                "legalName": "High Peak Borough Council & Staffordshire Moorlands District Council"
            },
            "address": {
                "locality": "Buxton & Leek",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "procurement@staffsmoorlands.gov.uk"
            },
            "roles": [
                "reviewContactPoint"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-29103",
        "name": "High Peak Borough Council"
    },
    "language": "en"
}