DoF - Collaborative Arrangement - Supply and Delivery of Vehicle Spare Parts 2024 - 2028 (ID 4896413)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ddc9-2024-01-10T12:30:20Z",
    "date": "2024-01-10T12:30:20Z",
    "ocid": "ocds-h6vhtk-03ddc9",
    "description": "Contract monitoring: the successful contractor's performance on the contract will be......... regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting......... what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to...... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to...... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does...... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your...... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice.... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance.... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement.... competitions for. a. period of up. to.. three years.",
    "initiationType": "tender",
    "tender": {
        "id": "ID 4896413",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "DoF - Collaborative Arrangement - Supply and Delivery of Vehicle Spare Parts 2024 - 2028 (ID 4896413)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "34330000",
            "description": "Spare parts for goods vehicles, vans and cars"
        },
        "mainProcurementCategory": "goods",
        "description": "The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.",
        "value": {
            "amount": 12000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Department of Finance (DoF) (Contracting Authority) on behalf of a number of Contracting Authorities has a requirement to contract for the Supply and Delivery of Vehicle Spare Parts to various locations across Northern Ireland. It is intended that, via these arrangements, Clients will be able to source all Vehicle Spare Parts necessary to enable the effective repair and maintenance of the fleet of vehicles. The overall objective is to deliver value for money and cash releasing savings for each organisation. Tenderers should refer to the Specification of Requirements for details relating to these contracts including details of the Lots structure. The Contracts will be for an initial period of 2 years, with the potential to extend up to a total potential duration of 2 years.",
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "A renewal may be required on expiry of this arrangement."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Contracts will commence upon award and will remain in force for a period of 2 years but can be extended for a further 2 year period."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Supply Chain Arrangements",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Total Core List Products Contract Price / Cost Per LOT",
                            "type": "cost",
                            "description": "72"
                        },
                        {
                            "name": "Total Non-Core Products Contract Price / Cost Per LOT",
                            "type": "cost",
                            "description": "18"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34300000",
                        "description": "Parts and accessories for vehicles and their engines"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34320000",
                        "description": "Mechanical spare parts except engines and engine parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34913000",
                        "description": "Miscellaneous spare parts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34900000",
                        "description": "Miscellaneous transport equipment and spare parts"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "Contract monitoring: the successful contractor's performance on the contract will be........ regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting........ what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to..... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to..... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does..... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your..... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement... competitions for. a. period of up. to.. three years."
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 27
            }
        },
        "secondStage": {
            "noNegotiationNecessary": true,
            "invitationDate": "2023-08-24T00:00:00+01:00"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-08-03T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-11-01T23:59:59Z"
            }
        },
        "hasRecurrence": false,
        "reviewDetails": "CPD complied with the Public Contracts Regulations 2015 and, where...... appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to...... tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to...... challenge the award decision before the contract was entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-3552",
            "name": "Department of Finance",
            "identifier": {
                "legalName": "Department of Finance"
            },
            "address": {
                "streetAddress": "303 Airport Road West",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT3 9ED",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Collaboration.CPDfinance-ni.gov.uk",
                "email": "Collaboration.CPD@finance-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-2725",
            "name": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures.",
            "identifier": {
                "legalName": "The UK does not have any such bodies with responsibility for review/appeal or mediation procedures."
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-102085",
            "name": "J.N.K. COMPONENTS LTD",
            "identifier": {
                "legalName": "J.N.K. COMPONENTS LTD"
            },
            "address": {
                "streetAddress": "Ballymena Honda, Unit 23, Pennybridge Industrial Estate",
                "locality": "BALLYMENA",
                "region": "UK",
                "postalCode": "BT42 3HB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2825648111",
                "email": "elaine@jnkcomponents.co.uk",
                "faxNumber": "+44 2825642422"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-8906",
            "name": "ENGINE TRUCK N.I. LIMITED",
            "identifier": {
                "legalName": "ENGINE TRUCK N.I. LIMITED"
            },
            "address": {
                "streetAddress": "Unit 4, M2 Trade Centre",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT3 9BW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2890771411",
                "email": "trevor_ets@btconnect.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-35965",
            "name": "NI TRUCKS LTD",
            "identifier": {
                "legalName": "NI TRUCKS LTD"
            },
            "address": {
                "streetAddress": "3 Mallusk Road",
                "locality": "Newtownabbey",
                "region": "UK",
                "postalCode": "BT36 4PP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2890833040",
                "email": "psandford@ni-trucks.co.uk",
                "faxNumber": "+44 2890842728"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-3552",
        "name": "Department of Finance"
    },
    "language": "en",
    "awards": [
        {
            "id": "000783-2024-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-102085",
                    "name": "J.N.K. COMPONENTS LTD"
                },
                {
                    "id": "GB-FTS-8906",
                    "name": "ENGINE TRUCK N.I. LIMITED"
                },
                {
                    "id": "GB-FTS-35965",
                    "name": "NI TRUCKS LTD"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "000783-2024-1-1",
            "awardID": "000783-2024-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 12000000,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-10T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}