Tender

Newark and Sherwood District Council - Planning and Public Protection System

NEWARK & SHERWOOD DISTRICT COUNCIL

This public procurement record has 2 releases in its history.

TenderUpdate

05 Jul 2023 at 12:29

Tender Notice
Planning

05 Jul 2023 at 11:11

Planning Notice
Summary of the contracting process

The Newark and Sherwood District Council is planning a public procurement process for software for a Planning and Public Protection System. The procurement exercise aims to appoint a single provider to supply, install, and maintain the system for an initial term of five years. Key indicative dates include the procurement going live in September 2023 and the proposed contract start date in April 2025.

This tender presents opportunities for businesses specializing in software development and information systems. Companies offering services related to planning, public protection, and data management would be well-suited to compete. Newark and Sherwood District Council is looking for a provider to deliver comprehensive functionality, including planning obligations monitoring, consultation software, digitisation support, and mobile applications for on-site data capture.

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Notice Information

Notice Title

Newark and Sherwood District Council - Planning and Public Protection System

Notice Description

THIS IS NOT AN INVITATION TO TENDER. THIS DOES NOT COMMIT THE COUNCIL TO A PROCUREMENT PROCESS OR CONTRACT FOR THIS REQUIREMENT. All information provided is indicative and for information purposes only. Newark and Sherwood District Council (NSDC) is intending to undertake a procurement exercise to put in place a contract for software for a Planning and Public Protection System which allows the activities of the different areas to be carried out as follows: - Planning (Development Management) - Appeals (Planning and Enforcement) - Planning Enforcement - Building Control - Pre-application advice - Community Infrastructure Levy - Tree Preservation Orders - Conservation Areas / Listed Buildings / Other Heritage Assets - Online System (including online submission of planning applications and planning registers (viewing, commenting etc) - Land charges (including integration with HMLR) - Address management and Street Naming and Numbering - Public Protection (i.e Environmental Health) including: * Service requests * Dog control * Food Safety including food hygiene risk rating * Food sampling * Health and safety including accident investigations * Contaminated Land * Legal actions * Notices * Housing including HHSRS assessments * HMO licensing * Disabled Facilities Grants (DFG) * Infectious diseases * Licensing Additionally, the various service areas utilise a document management system, responds to varying retention policies as well as the Local Authority's responsibility as data controller under Freedom of Information Act, Data Protection Act 2018, UK General Data Protection Regulations (UK GDPR) and Environmental Information Regulations. Also, there is sharing of data from South Kesteven District Council who provide the Council's Building Control Service (via Idox) and integration of local land charges as part of data transfer from the land charges register to HMLR (The Local Authority migrated to the digital Local Land Charges service managed by HM Land Registry (HMLR) in October 2021). System(s) also connect and share data with the Council's GIS system, currently ESRI UK as well as seamless integration to enable the exchange of information/data between the Planning Portal, NLIS and GeoPlace. The current systems hold and provides functionality to maintain the Authority's Local Land and Property Gazetteer to BS7666 as well as requirements of street name and numbering functions. The system that is procured will be required to provide all of this and the above functionality. Data within the existing databases will also be required to be migrated to any new supplier's software. This may also include migration of documents to enable records to be publicly accessible to the public. In addition, the Council is looking at the potential of procuring additional software to assist with a number of other activities - * The monitoring of S106 Planning Obligations and Community Infrastructure Levy along with the issue of demand notices; * Consultation software / database for local plan consultation and monitoring requirement; * Responding to The Levelling Up and Regeneration Bill e.g.: changes to planning and digitisation (as it may be enacted); and * Mobile applications - for those areas of work previously mentioned above, also including on site data capture (e.g.: tree locations) The Council wishes to ideally appoint a single provider to enter into contract to supply, install and maintain the system for an initial term of five years, with the potential to extend the support and maintenance for an extended period subject to approval by the Council and agreement between parties under the same terms and conditions. The Council undertook a Soft Market Exercise (via PIN) in September 2022. Key indicative dates: - Procurement goes live September 2023 - The proposed contract start date is April 2025 Please direct questions to lee.robinson@newark-sherwooddc.gov.uk or to lisa.hughes@newark-sherwooddc.gov.uk

Lot Information

Planning

THIS IS NOT AN INVITATION TO TENDER. THIS DOES NOT COMMIT THE COUNCIL TO A PROCUREMENT PROCESS OR CONTRACT FOR THIS REQUIREMENT. All information provided is indicative and for information purposes only. Newark and Sherwood District Council (NSDC) is intending to undertake a procurement exercise to put in place a contract for software for a Planning and Public Protection System which allows the activities of the different areas to be carried out as follows: - Planning (Development Management) - Appeals (Planning and Enforcement) - Planning Enforcement - Building Control - Pre-application advice - Community Infrastructure Levy - Tree Preservation Orders - Conservation Areas / Listed Buildings / Other Heritage Assets - Online System (including online submission of planning applications and planning registers (viewing, commenting etc) - Land charges (including integration with HMLR) - Address management and Street Naming and Numbering - Public Protection (i.e Environmental Health) including: * Service requests * Dog control * Food Safety including food hygiene risk rating * Food sampling * Health and safety including accident investigations * Contaminated Land * Legal actions * Notices * Housing including HHSRS assessments * HMO licensing * Disabled Facilities Grants (DFG) * Infectious diseases * Licensing Additionally, the various service areas utilise a document management system, responds to varying retention policies as well as the Local Authority's responsibility as data controller under Freedom of Information Act, Data Protection Act 2018, UK General Data Protection Regulations (UK GDPR) and Environmental Information Regulations. Also, there is sharing of data from South Kesteven District Council who provide the Council's Building Control Service (via Idox) and integration of local land charges as part of data transfer from the land charges register to HMLR (The Local Authority migrated to the digital Local Land Charges service managed by HM Land Registry (HMLR) in October 2021). System(s) also connect and share data with the Council's GIS system, currently ESRI UK as well as seamless integration to enable the exchange of information/data between the Planning Portal, NLIS and GeoPlace. The current systems hold and provides functionality to maintain the Authority's Local Land and Property Gazetteer to BS7666 as well as requirements of street name and numbering functions. The system that is procured will be required to provide all of this and the above functionality. Data within the existing databases will also be required to be migrated to any new supplier's software. This may also include migration of documents to enable records to be publicly accessible to the public. In addition, the Council is looking at the potential of procuring additional software to assist with a number of other activities - * The monitoring of S106 Planning Obligations and Community Infrastructure Levy along with the issue of demand notices; * Consultation software / database for local plan consultation and monitoring requirement; * Responding to The Levelling Up and Regeneration Bill e.g.: changes to planning and digitisation (as it may be enacted); and * Mobile applications - for those areas of work previously mentioned above, also including on site data capture (e.g.: tree locations) The Council wishes to ideally appoint a single provider to enter into contract to supply, install and maintain the system for an initial term of five years, with the potential to extend the support and maintenance for an extended period subject to approval by the Council and agreement between parties under the same terms and conditions. The Council undertook a Soft Market Exercise (via PIN) in September 2022. Key indicative dates: - Procurement goes live September 2023 - The proposed contract start date is April 2025 Please direct questions to lee.robinson@newark-sherwooddc.gov.uk or to lisa.hughes@newark-sherwooddc.gov.uk

Public Protection

THIS IS NOT AN INVITATION TO TENDER. THIS DOES NOT COMMIT THE COUNCIL TO A PROCUREMENT PROCESS OR CONTRACT FOR THIS REQUIREMENT. All information provided is indicative and for information purposes only. Newark and Sherwood District Council (NSDC) is intending to undertake a procurement exercise to put in place a contract for software for a Planning and Public Protection System which allows the activities of the different areas to be carried out as follows: - Planning (Development Management) - Appeals (Planning and Enforcement) - Planning Enforcement - Building Control - Pre-application advice - Community Infrastructure Levy - Tree Preservation Orders - Conservation Areas / Listed Buildings / Other Heritage Assets - Online System (including online submission of planning applications and planning registers (viewing, commenting etc) - Land charges (including integration with HMLR) - Address management and Street Naming and Numbering - Public Protection (i.e Environmental Health) including: * Service requests * Dog control * Food Safety including food hygiene risk rating * Food sampling * Health and safety including accident investigations * Contaminated Land * Legal actions * Notices * Housing including HHSRS assessments * HMO licensing * Disabled Facilities Grants (DFG) * Infectious diseases * Licensing Additionally, the various service areas utilise a document management system, responds to varying retention policies as well as the Local Authority's responsibility as data controller under Freedom of Information Act, Data Protection Act 2018, UK General Data Protection Regulations (UK GDPR) and Environmental Information Regulations. Also, there is sharing of data from South Kesteven District Council who provide the Council's Building Control Service (via Idox) and integration of local land charges as part of data transfer from the land charges register to HMLR (The Local Authority migrated to the digital Local Land Charges service managed by HM Land Registry (HMLR) in October 2021). System(s) also connect and share data with the Council's GIS system, currently ESRI UK as well as seamless integration to enable the exchange of information/data between the Planning Portal, NLIS and GeoPlace. The current systems hold and provides functionality to maintain the Authority's Local Land and Property Gazetteer to BS7666 as well as requirements of street name and numbering functions. The system that is procured will be required to provide all of this and the above functionality. Data within the existing databases will also be required to be migrated to any new supplier's software. This may also include migration of documents to enable records to be publicly accessible to the public. In addition, the Council is looking at the potential of procuring additional software to assist with a number of other activities - * The monitoring of S106 Planning Obligations and Community Infrastructure Levy along with the issue of demand notices; * Consultation software / database for local plan consultation and monitoring requirement; * Responding to The Levelling Up and Regeneration Bill e.g.: changes to planning and digitisation (as it may be enacted); and * Mobile applications - for those areas of work previously mentioned above, also including on site data capture (e.g.: tree locations) The Council wishes to ideally appoint a single provider to enter into contract to supply, install and maintain the system for an initial term of five years, with the potential to extend the support and maintenance for an extended period subject to approval by the Council and agreement between parties under the same terms and conditions. The Council undertook a Soft Market Exercise (via PIN) in September 2022. Key indicative dates: - Procurement goes live September 2023 - The proposed contract start date is April 2025 Please direct questions to lee.robinson@newark-sherwooddc.gov.uk or to lisa.hughes@newark-sherwooddc.gov.uk

Additional Functionality

THIS IS NOT AN INVITATION TO TENDER. THIS DOES NOT COMMIT THE COUNCIL TO A PROCUREMENT PROCESS OR CONTRACT FOR THIS REQUIREMENT. All information provided is indicative and for information purposes only. Newark and Sherwood District Council (NSDC) is intending to undertake a procurement exercise to put in place a contract for software for a Planning and Public Protection System which allows the activities of the different areas to be carried out as follows: - Planning (Development Management) - Appeals (Planning and Enforcement) - Planning Enforcement - Building Control - Pre-application advice - Community Infrastructure Levy - Tree Preservation Orders - Conservation Areas / Listed Buildings / Other Heritage Assets - Online System (including online submission of planning applications and planning registers (viewing, commenting etc) - Land charges (including integration with HMLR) - Address management and Street Naming and Numbering - Public Protection (i.e Environmental Health) including: * Service requests * Dog control * Food Safety including food hygiene risk rating * Food sampling * Health and safety including accident investigations * Contaminated Land * Legal actions * Notices * Housing including HHSRS assessments * HMO licensing * Disabled Facilities Grants (DFG) * Infectious diseases * Licensing Additionally, the various service areas utilise a document management system, responds to varying retention policies as well as the Local Authority's responsibility as data controller under Freedom of Information Act, Data Protection Act 2018, UK General Data Protection Regulations (UK GDPR) and Environmental Information Regulations. Also, there is sharing of data from South Kesteven District Council who provide the Council's Building Control Service (via Idox) and integration of local land charges as part of data transfer from the land charges register to HMLR (The Local Authority migrated to the digital Local Land Charges service managed by HM Land Registry (HMLR) in October 2021). System(s) also connect and share data with the Council's GIS system, currently ESRI UK as well as seamless integration to enable the exchange of information/data between the Planning Portal, NLIS and GeoPlace. The current systems hold and provides functionality to maintain the Authority's Local Land and Property Gazetteer to BS7666 as well as requirements of street name and numbering functions. The system that is procured will be required to provide all of this and the above functionality. Data within the existing databases will also be required to be migrated to any new supplier's software. This may also include migration of documents to enable records to be publicly accessible to the public. In addition, the Council is looking at the potential of procuring additional software to assist with a number of other activities - * The monitoring of S106 Planning Obligations and Community Infrastructure Levy along with the issue of demand notices; * Consultation software / database for local plan consultation and monitoring requirement; * Responding to The Levelling Up and Regeneration Bill e.g.: changes to planning and digitisation (as it may be enacted); and * Mobile applications - for those areas of work previously mentioned above, also including on site data capture (e.g.: tree locations) The Council wishes to ideally appoint a single provider to enter into contract to supply, install and maintain the system for an initial term of five years, with the potential to extend the support and maintenance for an extended period subject to approval by the Council and agreement between parties under the same terms and conditions. The Council undertook a Soft Market Exercise (via PIN) in September 2022. Key indicative dates: - Procurement goes live September 2023 - The proposed contract start date is April 2025 Please direct questions to lee.robinson@newark-sherwooddc.gov.uk or to lisa.hughes@newark-sherwooddc.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03df00
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019153-2023
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jul 20232 years ago
Submission Deadline
Not specified
Future Notice Date
5 Jul 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NEWARK & SHERWOOD DISTRICT COUNCIL
Contact Name
Not specified
Contact Email
lee.robinson@newarksherwooddc.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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                        "oldValue": {
                            "text": "Email at I.1 Contracting Authority is lee.robinson@newarksherwooddc.gov.uk"
                        },
                        "newValue": {
                            "text": "lee.robinson@newark-sherwooddc.gov.uk"
                        },
                        "where": {
                            "section": "I.1",
                            "label": "Email"
                        }
                    }
                ],
                "description": "Please note the email addresses below for questions: 1) lee.robinson@newark-sherwooddc.gov.uk 2) lisa.hughes@newark-sherwooddc.gov.uk"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-31322",
            "name": "Newark & Sherwood District Council",
            "identifier": {
                "legalName": "Newark & Sherwood District Council",
                "noIdentifierRationale": "notOnAnyRegister"
            },
            "address": {
                "locality": "Newark",
                "region": "UKF1",
                "postalCode": "NG24 1BY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "Lee.Robinson@newarksherwooddc.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.newark-sherwooddc.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-31322",
        "name": "Newark & Sherwood District Council"
    },
    "language": "en"
}