Requirements Reserved for Supported Businesses Dynamic Purchasing System (DPS)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ec82-2025-08-29T12:02:06+01:00",
    "date": "2025-08-29T12:02:06+01:00",
    "ocid": "ocds-h6vhtk-03ec82",
    "description": "Please note there is a Technical Envelope within PCS-Tender regarding Fair Work. Your responses are required for information purposes and are not part of the selection criteria. Applications will not be accepted via the PCS-T system unless you complete this Technical Envelope. Organisations who use the DPS for call-offs will issue them electronically through PCS-Tender. Many organisations use PCS-Tender, however for those organisations who do not use PCS-Tender, alternative electronic routes may also be used and are acceptable. We envisage the value of call off contracts to range from thousands to hundreds of thousands however no form of volume guarantee has been granted by the Authority. All participants awarded a place on Lot 1 on the DPS will be invited to all contract opportunities within the lot. Award criteria will be based on best price-quality ratio (see sect II.2.5 of this OJEU for ranges) which will be formulated more precisely at call-off and may incorporate mandatory minimum requirements bidders have to achieve. Participants should be aware there is not a requirement to bid for all goods or services described in Lot 1. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 24782. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 24782. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: The Scottish Government is committed to contributing to the social, economic and environmental well-being of the people of Scotland, in order to create a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth. (SC Ref:734029)",
    "initiationType": "tender",
    "tender": {
        "id": "SP-23-011",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Requirements Reserved for Supported Businesses Dynamic Purchasing System (DPS)",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "39000000",
            "description": "Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products"
        },
        "mainProcurementCategory": "goods",
        "description": "The Scottish Government is establishing a collaborative Dynamic Purchasing System (DPS) for Requirements Reserved for Supported Businesses. A key objective of this DPS is to continue to provide the Scottish public sector and third sector bodies a straightforward, flexible route to market for a range of goods and services provided by supported businesses and in doing so, support the integration of disabled and disadvantaged citizens into the mainstream workforce. The DPS will be on a single Lot basis that will hold a wide range of goods and services provided by supported businesses. Descriptions of these goods and services and any subsequent categorisation will be provided via publicly available guidance documentation. Potential participants must complete the SPD (Single Procurement Document) held within PCS Tender and meet the minimum entry criteria to participate in the DPS. Participants must also complete within this SPD, Annex A to this Dynamic Purchasing System which requests confirmation from bidders on their meeting of the reserved contract criteria described as the 'two part test' introduced by European Directive 2014/24/EU and given effect in Scotland through the Public Contracts (Scotland) Regulations 2015, Section 2, Regulation 21. For details of public sector organisations who can access the DPS please see section III.1) Conditions for participation. The Requirements Reserved for Supported Businesses DPS will be open for new applicants throughout the lifetime of the DPS.",
        "value": {
            "amount": 6000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Supported businesses are organisations whose main aim is to integrate disabled or disadvantaged people socially and professionally. The Dynamic Purchasing System (DPS) will be on a single Lot basis which it is anticipated will hold a wide range of goods and services provided by supported businesses. Descriptions of these goods and services and any subsequent categorisation will be provided via a publicly available guidance documentation. The key aim of the Requirements Reserved for Supported Businesses DPS is to provide Scottish Public Sector and Third Sector Bodies (Framework Public Bodies) with a clear path for the purchase of goods and services from Supported Businesses and in doing so, support the integration of disabled and disadvantaged citizens into the mainstream workforce. The Public Contracts (Scotland) Regulations 2015, Section 2, Regulation 21, definition of a Supported Business is twofold. Firstly, a bidding organisation must have the social and professional integration of disabled and disadvantaged persons as its main aim. This may be evidenced in the organisation's Articles of Association (in the case of companies) or such other constitutional documentation that governs the organisation. It is within the discretion of individual public bodies to determine whether a bidding organisation has demonstrated the requirement that it has as its main aim the social and professional integration of disabled and disadvantaged persons. Secondly, The Public Contracts (Scotland) Regulations 2015, Section 2, Regulation 21, definition requires that at least 30% of the employees of the organisation are disabled or disadvantaged. Regulation 2 of the Public Contracts (Scotland) Regulations 2015 states \"disabled\", in relation to a person, means a disabled person within the meaning of the Equality Act 2010 and, in relation to a worker, means a disabled person who is a worker. This definition of a supported business is known as the 'two-part test.' To assess your suitability for addition to the Requirements Reserved for Supported Businesses DPS you must complete the minimum entry criteria with the Scottish Procurement Document (SPD) for this DPS held within PCS Tender and also complete the information requested on the 'two-part test' definition that will confirm a bidder's supported business status. This information request on the two part test is held within the \"General Attachments\" area of the the Scottish Procurement Document (SPD) in PCS Tender in the document called 'Annex A - Requirements Reserved for Supported Businesses Dynamic Purchasing System (DPS)'. No form of volume guarantee has been granted by the Authority. The Authority shall not be be bound to order any services described in the guidance document that supports the single Lot.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60-80%"
                        },
                        {
                            "type": "price",
                            "description": "20-40%"
                        }
                    ]
                },
                "value": {
                    "amount": 6000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 50,
                    "maximumCandidates": 50
                },
                "selectionCriteria": {
                    "description": "There is no maximum limit to the number of candidates in a dynamic purchasing system"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "18200000",
                        "description": "Outerwear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18300000",
                        "description": "Garments"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18114000",
                        "description": "Coveralls"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18130000",
                        "description": "Special workwear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55300000",
                        "description": "Restaurant and food-serving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55400000",
                        "description": "Beverage-serving services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79000000",
                        "description": "Business services: law, marketing, consulting, recruitment, printing and security"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18400000",
                        "description": "Special clothing and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18100000",
                        "description": "Occupational clothing, special workwear and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18110000",
                        "description": "Occupational clothing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18113000",
                        "description": "Industrial clothing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "18810000",
                        "description": "Footwear other than sports and protective footwear"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22100000",
                        "description": "Printed books, brochures and leaflets"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37000000",
                        "description": "Musical instruments, sport goods, games, toys, handicraft, art materials and accessories"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22000000",
                        "description": "Printed matter and related products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72000000",
                        "description": "IT services: consulting, software development, Internet and support"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92000000",
                        "description": "Recreational, cultural and sporting services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85300000",
                        "description": "Social work and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33700000",
                        "description": "Personal care products"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928000",
                        "description": "Road furniture"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928470",
                        "description": "Signage"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34992000",
                        "description": "Signs and illuminated signs"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33199000",
                        "description": "Medical clothing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35120000",
                        "description": "Surveillance and security systems and devices"
                    },
                    {
                        "scheme": "CPV",
                        "id": "22300000",
                        "description": "Postcards, greeting cards and other printed matter"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50800000",
                        "description": "Miscellaneous repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72100000",
                        "description": "Hardware consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72200000",
                        "description": "Software programming and consultancy services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72300000",
                        "description": "Data services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72400000",
                        "description": "Internet services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Authority has the right to request evidence that entry criteria is still valid at any point during the lifecycle of the Dynamic Purchasing System with evidence to be provided via an updated SPD to the Authority within 5 working days of request being issued. Approved suppliers will be asked to confirm their details annually on the anniversary of the implementation of the DPS. It is a requirement of this DPS that suppliers hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance as a minimum indicated below in accordance with any legal obligation for the time being in force: Public Liability insurance of Minimum GBP 1M Employers Liability insurance of Minimum GBP 5M Professional Indemnity insurance of Minimum GBP 1M Project specific insurance levels will be issued alongside the tender documentation at call-off stage. The Dynamic Purchasing System will be available for use by the Scottish Ministers (including Agencies), Scottish Non-Departmental Public Bodies, offices in the Scottish Administration which are not ministerial offices, cross- border public authorities within the meaning of section 88(5) of the Scotland Act 1998, the Scotland Office, the Scottish Parliamentary Corporate Body, councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994, Scottish Fire & Rescue Service, the Scottish Police Authority, Scottish health boards or special health boards, all NHS Scotland, The Integrated Joint Boards established further to the Public Bodies (Joint Working) Act 2014, bodies registered as social landlords under the Housing (Scotland) Act 2001, Student Loans Company Limited, the Forestry Commission, the Commissioner of Northern Lighthouse operating as the Northern Lighthouse Board, Equality and Human Rights Commission, Business Stream Ltd, the Business Gateway National Unit at the Convention of Scottish Local Authorities, further or higher education institutions being fundable bodies within the meaning of section 6 of the further and Higher Education (Scotland) Act 2005, any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing. In addition to the contracting authorities listed, the DPS agreement will be available to charities entered on the Scottish Charity Register and voluntary organisations entered on the Membership Database of the Scottish Council for Voluntary Organisations. Information about Scottish Public Bodies is available at: http://www.scotland.gov.uk/Topics/Government/public-bodies/about Information about the Review of Public Procurement in Scotland and links to the other Centres of Expertise are available at: http://www.scotland.gov.uk/Topics/Government/Procurement",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reservedParticipation": [
                "shelteredWorkshop"
            ],
            "requiresStaffNamesAndQualifications": true
        },
        "contractTerms": {
            "reservedExecution": true,
            "performanceTerms": "There will be an ongoing requirement to provide management information on the call of contracts awarded through the DPS. On an annual basis each Company/Organisation (supported business) on the DPS List will confirm that it continues to meets the reserved contract criteria described as 'two part test' introduced by European Directive 2014/24/EU and given effect in Scotland through the Public Contracts (Scotland) Regulations 2015 (\"the Regulations\"), Section 2, Regulation 21.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasDynamicPurchasingSystem": true,
            "dynamicPurchasingSystem": {
                "type": "open"
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-09-08T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2025-09-08T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "description": "Requirements Reserved for Supported Business Dynamic Purchasing System - Extension Title: Requirements Reserved for Supported Business Dynamic Purchasing System - Extension Reference No: AUG485087 OCID: ocds-r6ebe6-0000734029 Published by: Scottish Government Publication Date:29/08/2025 Deadline Date: Deadline Time: Notice Type: 14 Corrigendum Has Documents: No Has SPD: No Abstract: The Authority is extending its collaborative Requirements Reserved for Supported Business Dynamic Purchasing System (DPS) for a further 24 months until the 08 September 2027. The DPS will remain open for new suppliers to apply to join. Existing suppliers that have already successfully joined the DPS do not need to re-apply. Full details can be found on the previous Contract Notice issued on 02/08/2023, see below: OJEU Number: 2023/S 000-022497 Reference Number/Notice ID: AUG485087 OCID: ocds-r6ebe6-0000734029 https://www.publiccontractsscotland.gov.uk/Authority/Notice_PubView.aspx?ID=AUG485087 CPV: 39000000 Section I: Contracting entity I.1) Name and addresses Scottish Government 5 Atlantic Quay Glasgow G2 8LU UK Contact person: Scott McCrindle Telephone: +44 7967-320715 E-mail: scott.mccrindle@gov.scot NUTS: UKM Internet address(es) Main address: http://www.scotland.gov.uk Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482 Section II: Object II.1) Scope of the procurement II.1.1) Title Requirements Reserved for Supported Business Dynamic Purchasing System - Extension Reference number: SP-23-011 II.1.2) Main CPV code 39000000 II.1.3) Type of contract Supplies II.1.4) Short description The Authority is extending its collaborative Requirements Reserved for Supported Business Dynamic Purchasing System (DPS) for a further 24 months until the 08 September 2027. The DPS will remain open for new suppliers to apply to join. Existing suppliers that have already successfully joined the DPS do not need to re-apply. Full details can be found on the previous Contract Notice issued on 02/08/2023, see below: OJEU Number: 2023/S 000-022497 Reference Number/Notice ID: AUG485087 OCID: ocds-r6ebe6-0000734029 https://www.publiccontractsscotland.gov.uk/Authority/Notice_PubView.aspx?ID=AUG485087 Section VI: Complementary information VI.5) Date of dispatch of this notice 29/08/2025 VI.6) Original notice reference Notice number in the OJ S: 2023/S 000-022497 Section VII: Changes VII.1) Information to be changed or added VII.1.2) Text to be corrected in the original notice Section number: IV.2.2 Place of text to be modified: Time limit Instead of (Date): 08/09/2025 12:00 Read (Date): 08/09/2027 12:00 Section number: IV.2.3 Place of text to be modified: Estimated date of dispatch of invitations Instead of (Date): 08/09/2025 Read (Date): 08/09/2027 VII.2) Other additional information: Dynamic Purchasing System being extended and is due to be published in September 2025."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-10601",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
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                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA",
                "countryName": "United Kingdom"
            },
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                "telephone": "+44 1412425759",
                "email": "scott.mccrindle@gov.scot",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
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            "details": {
                "url": "http://www.scotland.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
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            }
        },
        {
            "id": "GB-FTS-88900",
            "name": "Sheriff court",
            "identifier": {
                "legalName": "Sheriff court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "email": "edinburgh@scotcourts.gov.uk"
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                "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-10601",
        "name": "Scottish Government"
    },
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    "language": "en"
}