Notice Information
Notice Title
Crawley, Horsham, Mid Sussex and Mole Valley Electoral Print and Mail
Notice Description
Crawley Borough Council (lead procuring authority), Horsham District Council, Mid Sussex District Council and Mole Valley District Council each require a long term agreement, commencing 1st April 2024, for the provision of electoral print services. Each Participating Authority's contract will include for all the printing requirements of each Council's elections department, including but not limited to the poll cards and ballot papers for elections, the annual canvass exercises and for some Councils the Household notification letters. The appointed supplier will also be responsible for sourcing the materials to be printed on (card/paper etc.) and will be responsible for overseeing the posting/mailing requirements. It is anticipated that the postal element will be subcontracted by the appointed supplier but they will remain responsible for managing and overseeing this element. The appointed supplier must be capable of integrating with each Council's Election Management System; both their current system and their future system in the event Councils change their systems during the lifetime of their contracts. Each participating authority requires a contract lasting six years, up to 31st March 2030, with no extension options built in. This tender will have four independently awardable lots (one for each Council's contract).
Lot Information
Lot A) Crawley Borough Council Electoral Print and Mail
This contract will cover all aforementioned requirements for Crawley Borough Council's Elections Department.
Lot B) Horsham District Council Electoral Print and MailThis contract will cover all aforementioned requirements for Horsham District Council's Elections Department.
Lot C) Mid Sussex District Council Electoral Print and MailThis contract will cover all aforementioned requirements for Mid Sussex District Council's Elections Department.
Lot D) Mole Valley District Council Electoral Print and MailThis contract will cover all aforementioned requirements for Mole Valley District Council's Elections Department.
Lot A: Crawley Borough Council Electoral Print and MailThis Lot is for all Electoral Print and Mail requirements of Crawley Borough Council.
Lot B: Horsham District Council Electoral Print and MailThis Lot is for all the Electoral Print and Mail requirements of Horsham District Council.
Lot C: Mid Sussex District Council Electoral Print and MailThis Lot is for all the Electoral Print and Mail requirements of Mid Sussex District Council
Lot D: Mole Valley District Council Electoral Print and MailThis Lot is for all the Electoral Print and Mail requirements of Mole Valley District Council
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03ed54
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/004798-2024
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79800000 - Printing and related services
79810000 - Printing services
79823000 - Printing and delivery services
79824000 - Printing and distribution services
Notice Value(s)
- Tender Value
- £4,000,000 £1M-£10M
- Lots Value
- £4,050,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- £4,143,894 £1M-£10M
Notice Dates
- Publication Date
- 13 Feb 20242 years ago
- Submission Deadline
- 27 Nov 2023Expired
- Future Notice Date
- 11 Sep 2023Expired
- Award Date
- 13 Feb 20242 years ago
- Contract Period
- 31 Mar 2024 - 31 Mar 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled, Planned
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CRAWLEY BOROUGH COUNCIL
- Additional Buyers
- Contact Name
- Not specified
- Contact Email
- procurement@crawley.gov.uk, procurement@horsham.gov.uk
- Contact Phone
- +44 1403215299
Buyer Location
- Locality
- CRAWLEY
- Postcode
- RH10 1UZ
- Post Town
- Redhill
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ26 East Surrey
- Delivery Location
- TLJ26 East Surrey, TLJ28 West Sussex (North East)
-
- Local Authority
- Mole Valley
- Electoral Ward
- Dorking North
- Westminster Constituency
- Dorking and Horley
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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