Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ef20-2023-11-10T12:52:07Z",
    "date": "2023-11-10T12:52:07Z",
    "ocid": "ocds-h6vhtk-03ef20",
    "description": "(SC Ref:750070)",
    "initiationType": "tender",
    "tender": {
        "id": "CW0108",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Supply, Installation, Removal, Storage and Maintenance of Festive Lighting Decorations",
        "status": "cancelled",
        "classification": {
            "scheme": "CPV",
            "id": "50232110",
            "description": "Commissioning of public lighting installations"
        },
        "mainProcurementCategory": "services",
        "description": "There is also a significant Supplies element to this requirement. Fife Council is seeking a contractor to supply, install, remove, store and maintain festive lighting decorations for some communities in Fife. Communities currently likely to use the framework: Inverkeithing, Rosyth, Kirkcaldy, Dunfermline & Dalgety Bay. Communities in Fife may join or withdraw from the framework during it's lifetime.",
        "value": {
            "amount": 306552,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Depending on the particular requirements of each Community, Fife Council is seeking a Contractor that shall, be responsible for all aspects the timely supply, installation, testing, maintenance, removal and storage of all the festive lights and decorations in the applicable Fife community including: - Safe storage of existing lighting decorations and associated equipment where owned by Fife Council; - The electrical testing of all lighting decorations prior to erection where owned by Fife Council; - Supply of lighting decorations as required to be leased; - Timely erection and removal of all lighting decorations (to include pole mounted, transverse decorations, tree light installation and any other styles of decoration required) and supply of appropriate fixings; - Provision of support to and presence at Festive Lights Switch On events; - Weekly inspections during the period whereby the decorations are erected; - Emergency attendance as required for Health and Safety issues & repairs; - Repair / replacement of any decorations as required / instructed. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "type": "price",
                            "description": "60"
                        }
                    ]
                },
                "value": {
                    "amount": 306732,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "12 months extension"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "31522000",
                        "description": "Christmas tree lights"
                    },
                    {
                        "scheme": "CPV",
                        "id": "31500000",
                        "description": "Lighting equipment and electric lamps"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50232000",
                        "description": "Maintenance services of public-lighting installations and traffic lights"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63120000",
                        "description": "Storage and warehousing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM72"
                    },
                    {
                        "region": "UKM72"
                    }
                ],
                "deliveryLocation": {
                    "description": "Fife"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "4B.4 - The Current Ratio will be applied - Current Assets will be divided by Current Liabilities. Tenderers are to provide their current assets and Current liabilities in relation to their published accounts for the last two years. 4B.5.1 & 2 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability = 5 million GBP Professional Negligence Insurance = 1 million GBP",
                    "minimum": "4B.4 - Tenderers are expected to achieve a ratio of 1 or more. Where a Tenderer does not meet this requirement further details should be provided to confirm why, and the Council may undertake additional financial checks using a tool such as Creditsafe and a qualitative judgement shall be made as to the financial capacity of the Tenderer. 4B.5.1 & 2 Employer's (Compulsory) Liability Insurance = 10 million GBP Public Liability = 5 million GBP Professional Negligence Insurance (in place for a period of 2 years after the end of the framework period = 1 million GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice. Examples should be from the last 3 years, and experience may date back more than 3 years. 4C.6 - Bidders /subcontractors should be members of the Highway Electrical Registration Scheme (HERS) or equivalent. 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. 4C.11 Bidders must confirm that they will provide descriptions and photographs of the products to be supplied. 4C.12 Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the relevant EN and IP standards. If this cannot be provided, bidders will be required to explain why, and to confirm details of other means of proof that can be provided (issuing authority, address, reference of documentation). 4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. For detail of acceptable equivalents see the relevant standardised statements v1.9 document on the Scottish Governments Procurement Journey https://www.procurementjourney.scot/sites/default/files/documents_library/Route%203%20-%20ESPD%20%28Scotland%29%20Standardised%20Statements%20v1.9.doc",
                    "minimum": "4C1.2 - Examples and experience should cover all the aspects of the requirement stated at part II.2.4. If bidders are unable to provide examples covering all aspects stated at part II.2.4 they should provide reasons as to why and demonstrate how they would propose to meet aspects of the requirement they don't have experience of. A score of 2 must be achieved for each example provided otherwise the bidder will be excluded from the process. See VI.3 for scoring key. 4C.6 - Membership of HERS scheme or equivalent. 4C.10 - If more than 50% is to be subcontracted further information / assurances may be required e.g. SPD. 4C.11 - Information will be used as part of the award criteria. 4C.12 - IP44 minimum standard. 4D.1 - Holder of the stated accreditation or equivalent 4D.2 - Holder of the stated accreditation or equivalent",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "The tenderer must comply with the Professional Lighting Guide 06: Guidance on the installation and maintenance of seasonal decorations and lighting column attachments",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
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        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-08-28T12:00:00+01:00"
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        "bidOpening": {
            "date": "2023-08-28T12:00:00+01:00",
            "address": {
                "streetAddress": "Fife"
            },
            "description": "Yahia Reggab"
        },
        "hasRecurrence": true,
        "reviewDetails": "Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session",
        "recurrence": {
            "description": "Estimated timing for further notices to be published: There may be a continued requirement for seasonal lighting decorations. If so it is anticipated the contract opportunity will be advertised approximately 6 months prior to the end of the framework."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-2273",
            "name": "Fife Council",
            "identifier": {
                "legalName": "Fife Council"
            },
            "address": {
                "streetAddress": "Fife House, North Street",
                "locality": "Glenrothes",
                "region": "UKM72",
                "postalCode": "KY7 5LT",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Yahia Reggab",
                "telephone": "+44 3451550000",
                "email": "yahia.reggab@fife.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html"
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            "roles": [
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            "details": {
                "url": "http://www.fife.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00187",
                "classifications": [
                    {
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                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-90037",
            "name": "Kirkcaldy Sheriff Court",
            "identifier": {
                "legalName": "Kirkcaldy Sheriff Court"
            },
            "address": {
                "streetAddress": "Courthouse, Whyecauseway",
                "locality": "Kirkcaldy",
                "postalCode": "KY1 1XQ",
                "countryName": "United Kingdom"
            },
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        "name": "Fife Council"
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    "language": "en",
    "awards": [
        {
            "id": "033307-2023-CW0108-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "discontinued"
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}