Award

Online payments and cashless catering

RENFREWSHIRE COUNCIL

This public procurement record has 2 releases in its history.

Award

31 Jul 2024 at 15:59

Tender

16 Aug 2023 at 15:08

Summary of the contracting process

Renfrewshire Council has awarded a contract for Online Payments and Cashless Catering to ParentPay Ltd. The contract involves delivering a single integrated online school payment and cashless catering system, which includes school fund management. This procurement falls under the services category, specifically Information Technology Services (CPV code 72222300). The contract is set for a duration of 10 years with a review option at 5 years. The procurement method followed was an open procedure and it is covered by the GPA. The contract's location is the Renfrewshire area (UKM83), with the contract award date being 23rd April 2024 and the official start date assigned for commencement on 8th January 2024.

This tender presents a significant opportunity for IT service providers, particularly those specialised in education technology solutions. Businesses that provide point of sale (POS) software development services, financial information systems, and bookkeeping services (as per additional CPV classifications) would find this contract aligning well with their offerings. Given the comprehensive integrated solution required, companies with strong capabilities in technical implementation, security, and sustainability will be well-suited to compete. The project’s long-tenure and potential for additional site integrations during the contract term offer robust opportunities for business growth and long-term engagement with Renfrewshire Council.

How relevant is this notice?

Notice Information

Notice Title

Online payments and cashless catering

Notice Description

Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.

Lot Information

Lot 1

Renfrewshire Council has awarded the online school payment and cashless catering to a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements have been broken down into different sections however there must be an overall single integrated solution delivered. Further information can be located within procurement documents in Public Contract Scotland Tender Portal. The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.

Options: In accordance with Regulation 72(1)( a) , The Council reserves the right to add additional sites and schools during the Period of Contract based on the Pricing Schedule costs for siting, relocating etc as reflected in the Procurement Documents. The Council also reserves the right under regulation 72(1)(b) to allow for other services and supplies related to these Requirements, and for which as this is a single integrated solution it would not be appropriate to source elsewhere.

Renewal: The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review as detailed in section 4 of the Invitation to Tender document in the Public Contract Scotland Tender Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03f06a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024040-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48812000 - Financial information systems

72212110 - Point of sale (POS) software development services

72222300 - Information technology services

79211100 - Bookkeeping services

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,239,727 £1M-£10M

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
19 Sep 2023Expired
Future Notice Date
Not specified
Award Date
22 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
As detailed in the Procurement documents

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RENFREWSHIRE COUNCIL
Contact Name
Gillian Gordon
Contact Email
gillian.gordon@renfrewshire.gov.uk
Contact Phone
+44 3003000300

Buyer Location

Locality
PAISLEY
Postcode
PA1 1JB
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley East and Central
Westminster Constituency
Paisley and Renfrewshire South

Supplier Information

Number of Suppliers
1
Supplier Name

PARENTPAY

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03f06a-2024-07-31T16:59:20+01:00",
    "date": "2024-07-31T16:59:20+01:00",
    "ocid": "ocds-h6vhtk-03f06a",
    "description": "(SC Ref:773449)",
    "initiationType": "tender",
    "tender": {
        "id": "RC-CPU-23-008",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Online payments and cashless catering",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72222300",
            "description": "Information technology services"
        },
        "mainProcurementCategory": "services",
        "description": "Contract Award notice for Online Payments and Cashless catering. Renfrewshire Council awarded the Online Payments and Cashless catering to a Service Provider who will deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements were broken down into different sections however there must be an overall single integrated solution.",
        "value": {
            "amount": 1400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Renfrewshire Council has awarded the online school payment and cashless catering to a Service Provider to deliver a single integrated online school payment and cashless catering system (including school fund management). The requirements have been broken down into different sections however there must be an overall single integrated solution delivered. Further information can be located within procurement documents in Public Contract Scotland Tender Portal. The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the ITT in PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Methodology and approach for online payments",
                            "type": "quality",
                            "description": "16"
                        },
                        {
                            "name": "Methodology and approach for cashless catering",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Methodology and approach for school fund management",
                            "type": "quality",
                            "description": "12"
                        },
                        {
                            "name": "Implementation",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Technical & Security",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Sustainability",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community benefits",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "type": "price",
                            "description": "20"
                        }
                    ]
                },
                "value": {
                    "amount": 1400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 3600
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is for 10 years with the right to Contract Review at 5 years with the right to exercise a Break Clause and terminate after Contract Review as detailed in section 4 of the Invitation to Tender document in the Public Contract Scotland Tender Portal."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
                },
                "hasOptions": true,
                "options": {
                    "description": "In accordance with Regulation 72(1)( a) , The Council reserves the right to add additional sites and schools during the Period of Contract based on the Pricing Schedule costs for siting, relocating etc as reflected in the Procurement Documents. The Council also reserves the right under regulation 72(1)(b) to allow for other services and supplies related to these Requirements, and for which as this is a single integrated solution it would not be appropriate to source elsewhere."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "72212110",
                        "description": "Point of sale (POS) software development services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48812000",
                        "description": "Financial information systems"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79211100",
                        "description": "Bookkeeping services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Renfrewshire area"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: * Employers liability - statutory minimum 5 million GBP, each and every claim * Public and products liability - minimum 1 million GBP, each and every claim and in the aggregate but in the aggregate for products * Professional indemnity - minimum 1 million GBP in the aggregate * please also submit evidence of statutory third party motor vehicle insurance by way of a valid MV certificate in the company name, OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes. Please note tenderers are required to have minimum Dun and Bradstreet failure score of 20",
                    "minimum": "The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisations financial status and risk. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting their Tender Submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should attach a document to this section giving a detailed explanation, together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of Tenderer's financial status. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, in order to progress to stage two of the evaluation they must provide as part of their tender submission, written confirmation from an authorised signatory of the parent company, that either a parent company guarantee will be provided within two weeks of request. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company guarantee will be in the form provided in the Procurement Documents. Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Sub-Contractors will also be required to complete an SPD as detailed in Public Contract Scotland Tender Portal.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Tenderers will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Procurement Document and SPD (Scotland).",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-09-19T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2024-07-29T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-09-19T12:30:00+01:00"
        },
        "bidOpening": {
            "date": "2023-09-19T12:30:00+01:00",
            "description": "The tender documents will be opened in accordance with the procedures under the Council Standing Orders Relating to Contracts"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
        "recurrence": {
            "description": "As detailed in the Procurement documents"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1038",
            "name": "Renfrewshire Council",
            "identifier": {
                "legalName": "Renfrewshire Council"
            },
            "address": {
                "streetAddress": "Renfrewshire House, Cotton Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA1 1JB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Gillian Gordon",
                "telephone": "+44 3003000300",
                "email": "gillian.gordon@renfrewshire.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.renfrewshire.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-942",
            "name": "Court of Session",
            "identifier": {
                "legalName": "Court of Session"
            },
            "address": {
                "streetAddress": "Parliament Square",
                "locality": "Edinburgh",
                "postalCode": "EH1 1RQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-120178",
            "name": "ParentPay Ltd",
            "identifier": {
                "legalName": "ParentPay Ltd"
            },
            "address": {
                "streetAddress": "11 Kingsley Lodge, 13 New Cavendish Street",
                "locality": "London",
                "region": "UK",
                "postalCode": "W1G 9UG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7971241428"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1038",
        "name": "Renfrewshire Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000735699"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "024040-2024-RC-CPU-23-008-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "hasSubcontracting": true,
            "suppliers": [
                {
                    "id": "GB-FTS-120178",
                    "name": "ParentPay Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "024040-2024-RC-CPU-23-008-1",
            "awardID": "024040-2024-RC-CPU-23-008-1",
            "status": "active",
            "value": {
                "amount": 1239727,
                "currency": "GBP"
            },
            "dateSigned": "2024-04-23T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}