Adaptation and Small Repair Service

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-03f538-2024-03-21T11:51:17Z",
    "date": "2024-03-21T11:51:17Z",
    "ocid": "ocds-h6vhtk-03f538",
    "description": "The recommended Tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting documentation S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S6 Waste Carrier S8 Services Scorecard S9 List of Proposed Sub-Contractors S10 Parent Company Guarantee Insurance Certification New Supplier Request Form (SC Ref:761703)",
    "initiationType": "tender",
    "tender": {
        "id": "RC-CPU-21-231",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Adaptation and Small Repair Service",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships. Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters. This is a single procurement exercise for the award of four (4) contracts as detailed below; - Contract 1 - Renfrewshire Council - Adaptation related service - Contract 2 - East Renfrewshire Council - Adaptation related service - Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service - Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected. All four contracts will be awarded to ONE Service Provider. Full evaluation instructions are detailed within the ITT documents. Renfrewshire Council reserves the right to; - Extend All, none or some of the above contracts. Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.",
        "value": {
            "amount": 1204752,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "2",
                "title": "Contract 2 - East Renfrewshire Council - Adaptation related service",
                "description": "This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire. This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following; - Provide general advice on repairs, improvements and adaptations; - Assist services users to access available grant funding for adaptations; -Recommend appropriately vetted local tradesmen to complete the required works; -Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and -Inspecting work carried out This service is to be available to; - Clients aged 60 years and over; - Disabled Persons or the Parents or Guardians of Disabled People referred by the Council's Health & Social Care Partnership. Full evaluation instructions are detailed within the ITT documents.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service Provision",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Priority Service Plan",
                            "type": "quality",
                            "description": "9"
                        },
                        {
                            "name": "Key Performance Indicators",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Complaints Handling",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Mobilisation",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Exit Strategy",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits - Outcome Menu",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Community Benefits - Methodology",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
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                            "type": "price",
                            "description": "55"
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                    ]
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is 1 year with the Council having the option to extend for up to 12 months on two(2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Contract 3 - Renfrewshire Council - Small Repair/Handyperson Service",
                "description": "This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire. The service required covers the following; - Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times. - Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel; - Delivering a range of tasks for small repairs, some of which are outlined below; -Small general works (minor joinery) -Repairs/adjustments to doors/windows -Small electrical repairs -Small plumbing repairs -Small security jobs (e.g. fitting key safes); and -Small safety jobs (e.g. fitting smoke alarms) - Delivering a range of tasks for the Handyperson service, some of which are outlined below; -Changing light-bulbs -Fitting draught excluders -Assembling flat pack units; and -Fitting curtain rails/hanging curtains The service is available to; - Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups: - Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work; - Disabled Person or the Parents or Guardians of Disabled people. Full evaluation instructions are detailed within the ITT documents.",
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                            "type": "quality",
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                            "type": "quality",
                            "description": "9"
                        },
                        {
                            "name": "Key Performance Indicators",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Complaints Handling",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Mobilisation",
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                            "description": "2"
                        },
                        {
                            "name": "Exit Strategy",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work First",
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                            "description": "5"
                        },
                        {
                            "name": "Community Benefits - Outcome Menu",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Community Benefits - Methodology",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
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                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options."
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            {
                "id": "4",
                "title": "Contract 4 - East Renfrewshire Council - Small Repair/Handyperson Service",
                "description": "This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire. The service required covers the following; - Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times. - Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ; - Delivering a range of tasks for small repairs, some of which are outlined below; -Small general works (minor joinery) -Repairs/adjustments to doors/windows -Small electrical repairs -Small plumbing repairs -Small security jobs (e.g. fitting key safes); and -Small safety jobs (e.g. fitting smoke alarms) - Delivering a range of tasks for the Handyperson service, some of which are outlined below; -Changing light-bulbs -Fitting draught excluders -Assembling flat pack units; and -Fitting curtain rails/hanging curtains The service is available to; - Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups: - Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work; - Disabled Person or the Parents or Guardians of Disabled People. Full evaluation instructions are detailed within the ITT documents.",
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                            "type": "quality",
                            "description": "10"
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                        {
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                            "type": "quality",
                            "description": "9"
                        },
                        {
                            "name": "Key Performance Indicators",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "name": "Complaints Handling",
                            "type": "quality",
                            "description": "3"
                        },
                        {
                            "name": "Mobilisation",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Exit Strategy",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Community Benefits - Outcome Menu",
                            "type": "quality",
                            "description": "6"
                        },
                        {
                            "name": "Community Benefits - Methodology",
                            "type": "quality",
                            "description": "4"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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            {
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                "description": "This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire. This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following; - Provide general advice on repairs, improvements and adaptations; - Assist services users to access available grant funding for adaptations; - Recommend appropriately vetted local tradesmen to complete the required works; - Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and - Inspecting work carried out This service is to be available to; - Clients aged 60 years and over; - Disabled Persons or the Parents or Guardians of Disabled People referred by the Council's Health & Social Care Partnership. Full evaluation instructions are detailed within the ITT documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "awardCriteria": {
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                            "description": "9%"
                        },
                        {
                            "name": "Key Performance Indicators",
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                            "description": "4%"
                        },
                        {
                            "name": "Complaints Handling",
                            "type": "quality",
                            "description": "3%"
                        },
                        {
                            "name": "Mobilisation",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Exit Strategy",
                            "type": "quality",
                            "description": "2%"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Community Benefits - Outcome Menu",
                            "type": "quality",
                            "description": "6%"
                        },
                        {
                            "name": "Community Benefits Methodology",
                            "type": "quality",
                            "description": "4%"
                        },
                        {
                            "type": "price",
                            "description": "55"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 360
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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        "reviewDetails": "An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.",
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