Provision of Debt Recovery and Sheriff Officer Services

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    "date": "2025-07-21T11:53:15+01:00",
    "ocid": "ocds-h6vhtk-03fa62",
    "description": "This Tender process is subject to the Law and Guidance applicable in Scotland relative to the award of public contracts including (without limitation) as set out in the Public Contracts (Scotland) Regulations 2015, most recently amended to reflect the European Union exit by the UK. Any prior version of the relevant Law and Guidance, or terminology related thereto, which appears in these Procurement Documents should therefore be interpreted and applied as currently in force. Scotland Excel is a central purchasing body procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland, - Tayside Contracts, - Scotland Excel associate members: https://home.scotland-excel.org.uk/about-us/our-members/ - NHS, - Scottish Prison Service (SPS) and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service, - Police Scotland, - Any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014. The above is subject to each contracting authority entering into and maintaining a membership agreement or other access agreement with Scotland Excel. (SC Ref:790086)",
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    "tender": {
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        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Provision of Debt Recovery and Sheriff Officer Services",
        "status": "complete",
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            "id": "79100000",
            "description": "Legal services"
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        "description": "This Contract Award Notice is in relation to a renewal framework opportunity for Debt Recovery and Sheriff Officer Services. The scope of the services covered under the framework will include, but not be limited to, debt collection services for council tax (including water and wastewater charges), non domestic rates, community charge, housing benefit overpayments, enforcement and diligence in relation to current and former tenant rent arrears, service of a variety of statutory notices, post decree services including the service of charge and the carrying out of evictions, service of sundry court documents e.g. summons and interlocutors, sales ledger debt collection, sales ledger diligence and penalty charge notices.",
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                "description": "This Lot is in relation to an opportunity for Sheriff Officer Services. Tenderers were able to bid for one, any, or all local authority areas, where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
                "status": "cancelled",
                "title": "Provision of Sheriff Officer Services",
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                "title": "Provision of Debt Recovery Services",
                "description": "This Lot is in relation to an opportunity for Debt Recovery Services. Tenderers were able to bid for one, any, or all local authority areas, where applicable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to Tender contained on the PCS-Tender project relevant to this procurement and the other Procurement Documents for further information.",
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                        "description": "Bailiff services"
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                    {
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                    {
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                        "description": "Parking enforcement services"
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                    "description": "Tenderers must self-declare as part of the SPD (Scotland), qualification envelope, and as contained in the Technical Envelope that they will have the requested membership of The Society of Messengers-at-arms and Sheriff Officers (SMASO) and be able to evidence this when requested at any point throughout the tender process.",
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                    "description": "1. SPD (Scotland) Questions 4B.5.1 and 4B.5.2 - Insurance Requirements 2. SPD (Scotland) Questions 4B.6 - Other Economic and Financial Requirements In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each individual lot. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:",
                    "minimum": "ALL LOTS - Employers (Compulsory) Liability Insurance - maintain a minimum of GBP 10 million in respect of each claim and without limit to the number of claims. - Public Liability insurance - maintain a minimum indemnity level of GBP 5 million in respect of each claim and without limit to the number of claims. - Professional Indemnity - maintain a minimum indemnity limit of GBP 1 million in respect of each claim, and without limit to the number of claims. - Motor Vehicle insurance - statutory third-party motor vehicle cover. For bidders who will sub contract parts of the business, the bidder should provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that subcontractors' vehicles are appropriately insured and maintained. OTHER ECONOMIC AND FINANCIAL REQUIREMENTS: A search of the tenderer against Equifax's ScoreCheck and Protect must not result in a \"Rating\", \"Warning\" or \"Caution\" return which identifies financial risk, unless the tenderer confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the tenderer does/would not present an unmanageable risk should it be appointed on to the proposed Framework Agreement. Tenderers relying on the financial standing of a parent company who are unable to commit to obtaining a parent company guarantee may be assessed as a FAIL and will be excluded from the competition.",
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                    "description": "1. SPD (Scotland) Question 4C.10 - Subcontracting 2. SPD (Scotland) Question 4D.1 - Quality Assurance Schemes 3. SPD (Scotland) Question 4D.1 - Health and Safety Procedures 4. SPD (Scotland) Question 4D.2 - Environmental Management Standards In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these technical and professional ability selection criteria apply separately in relation to each individual lot.",
                    "minimum": "SPD (SCOTLAND) QUESTION 4C.10 - SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capacity you do not rely to satisfy the selection criteria, you must secure that each subcontractor completes a separate SPD (Scotland) Response for all Parts of the SPD (Scotland) Qualification Envelope, except Part 4 (Selection criteria). SPD (SCOTLAND) QUESTION 4D.1 - QUALITY ASSURANCE SCHEMES: The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). OR A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the tenderer has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation. SPD (SCOTLAND) QUESTION 4D.1 - HEALTH AND SAFETY PROCEDURES: The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation. SPD (SCOTLAND) QUESTION 4D.2 - ENVIRONMENTAL MANAGEMENT STANDARDS: The tenderer must have the following: The tenderer MUST HOLD a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. OR A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the tenderer's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).",
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        "reviewDetails": "An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session."
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