Planning

Provision of Alternate Venue Lettings within GL RFCA areas

RESERVE FORCES' AND CADETS' ASSOCIATIONS OF GREATER LONDON

This public procurement record has 1 release in its history.

Planning

07 Sep 2023 at 09:06

Planning Notice
Summary of the contracting process

The Reserve Forces' and Cadets' Associations of Greater London are planning a tender process for the provision of Alternate Venue Lettings within GL RFCA areas. This involves hiring out Reserve Centres and Cadet units for non-military purposes in Greater London, with opportunities for meetings, conferences, training, events, and more. The procurement method will be Competitive Procedure with Negotiation, with key stages including Planning/Pre-Market Engagement, Advertise and Selection, Dialogue/Negotiation, Final Tender, and Award. Supplier engagement sessions will be held via Zoom on 10th and 12th October 2023.

This tender provides opportunities for businesses offering lettings services similar to Alternate Venues London (AVL) to participate in providing their services. Businesses in the services industry, particularly those involved in event management, venue hire, and related services, would be well-suited to compete in this tender. The contracting authority, the Reserve Forces' and Cadets' Associations of Greater London, seeks to reinvest rental income into supporting London's Reserves and Cadets, offering a potentially impactful partnership for successful bidders.

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Notice Information

Notice Title

Provision of Alternate Venue Lettings within GL RFCA areas

Notice Description

Alternative Venues London (AVL) is the name of the commercial lettings department which hires out Reserve Centres and Cadet units for non-military purposes. Within Greater London there are 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week and most have secure parking. Meetings and conferences can be for as few as ten to as many as 150. Dinner dances for 200 are possible in some locations. A key role is the provision of training facilities - both educational and physical - and Drill Halls lend themselves perfectly to this requirement. We have also provided locations for weddings, receptions, examinations, theatre and film rehearsals, product launches, exhibitions, auctions and fashion shows complete with catwalk. Income generated from this rental activity is reinvested into supporting London's Reserves and Cadets. We wish to engage with organisations who may provide lettings services similar to those currently being provided by Alternate Venues London (AVL). Please visit www.alternativevenues.co.uk for more information. If you provide services similar to those currently provided by AVL, please email co-commercialteam@rfca.mod.uk with 'GL Alt Venue' in the subject line. We will be holding the following supplier engagement sessions via Zoom to provide further information on who we are and the provision of Alternate Venues lettings service. This sessions are open to all interested parties and will be held as follows: Tuesday, 10 Oct 2023 Time: 11:30 - 12:30 Link: https://us02web.zoom.us/j/89646151460?pwd=SEtYNStTNS9KNFBpWHBOdFpJaGJ6QT09 Meeting ID: 896 4615 1460 Passcode: 291764 Thursday,12 Oct 2023 Time: 10:00 - 11:00 Link: https://us02web.zoom.us/j/89021582240?pwd=dEM1NUwvcXViV0lrckpidjY4WGc3dz09 Meeting ID: 890 2158 2240 Passcode: 063999 Find your local number: https://us02web.zoom.us/u/kcLTEgcgfc

Lot Information

Lot 1

This procurement activity will be focused on the Greater London area which has 46 Reserve Forces Centres and 70 Cadet units available for hire, for up to seven days a week. URL: www.alternativevenues.co.uk We will be utilising a Competitive Procedure with Negotiation for this procurement. Every party selected will be required to sign a non-disclosure agreement in order to participate. We outline the stages below: 1. Planning/Pre-Market Engagement 2) Advertise and Selection 3) Dialogue/Negotiation 4) Final Tender 5) Award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03faad
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026425-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

98 - Other community, social and personal services

CPV Codes

98110000 - Services furnished by business, professional and specialist organisations

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RESERVE FORCES' AND CADETS' ASSOCIATIONS OF GREATER LONDON
Contact Name
Head of Finance
Contact Email
gl-finance@rfca.mod.uk
Contact Phone
+44 7761513837

Buyer Location

Locality
LONDON
Postcode
SW6 3JS
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
TLI London
Local Authority
Hammersmith and Fulham
Electoral Ward
Palace & Hurlingham
Westminster Constituency
Chelsea and Fulham

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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