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Secure Collection, Destruction & Recycling of Confidential Waste

The City of Edinburgh Council

This public procurement record has 2 releases in its history.

Award

22 Feb 2024 at 15:40

Award Notice
Tender

14 Sep 2023 at 15:15

Tender Notice
Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the "Secure Collection, Destruction & Recycling of Confidential Waste". The procurement was for refuse recycling services and involved the procurement stage of a cancelled "Open Tender" for a single Contractor Framework Agreement. The estimated value of the active contract is £80,000 GBP. The buying organisation, The City of Edinburgh Council, is located in Edinburgh, United Kingdom. The tender had an award date of 2nd February 2024.

This tender provides business growth opportunities for companies involved in refuse recycling services. Businesses proficient in providing secure collection, transportation, shredding, and recycling of confidential waste would be well-suited to compete in this procurement. The contract was structured to consider both quality and price criteria, with quality accounting for 40% and price 60% of the award decision. The procurement method was an open procedure, offering a fair chance for various suppliers to participate. The tender has a clear framework for service requirements and compliance with relevant legislation.

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Notice Information

Notice Title

Secure Collection, Destruction & Recycling of Confidential Waste

Notice Description

Framework Agreement for secure collection, destruction and recycling of paper-based confidential waste.

Lot Information

Lot 1

Via an "Open Tender" procurement procedure, the Council wish to procure a single Contractor Framework Agreement for the secure collection, destruction and recycling of its paper-based confidential waste. In compliance with all relevant legislation and guidance, including BS EN 15713 (secure destruction of confidential material), the UK Data Protection Act 2018 and General Data Protection Regulation and Scottish Environment Protection Agency (SEPA) regulations, the appointed Contractor will be required to: - supply 75L confidential waste sacks - provide secure collection & transportation of the confidential waste (on a scheduled and/or ad-hoc) - provide secure off-site cross-cut shredding of the confidential waste to a width no greater than DIN 66399 P-3 (Particle size: < 320 mm2/Particle width: < 2 mm) - employ a tracking system with provides an individual and unique barcode/tagging ID for each individual sack - provide secure and sustainable recycling of the confidential waste - provide Certificates of Destruction and a Waste Transfer Note for all waste processed - provide Service User support via a Customer Service Help Desk function

Renewal: The contract will be for a period of two years with the option to extend for up to a further two 12 month periods, undertaken at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03fcbd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005835-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

79996100 - Records management

90511400 - Paper collecting services

90514000 - Refuse recycling services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£80,000 Under £100K

Notice Dates

Publication Date
22 Feb 20242 years ago
Submission Deadline
18 Oct 2023Expired
Future Notice Date
Not specified
Award Date
2 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
If the contract is not extended it is envisaged that the opportunity will be advertised in the second quarter of 2025. Likewise, if the contract is extended it is envisaged that the opportunity will be advertised in the second quarter of 2026 or 2027.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Change Waste Recycling

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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