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Grant Fund Manager Dynamic Purchasing System

Scottish Government

This public procurement record has 6 releases in its history.

Tender

22 Jul 2026 at 11:23

Tender Notice
TenderUpdate

04 Feb 2026 at 10:37

Tender Notice
Award

22 Apr 2025 at 10:30

Award Notice
Tender

17 Jan 2024 at 12:25

Tender Notice
Tender

17 Nov 2023 at 10:15

Tender Notice
Planning

22 Sep 2023 at 08:51

Planning Notice
Summary of the contracting process

The Scottish Government established a Dynamic Purchasing System for grant fund management services across Scotland, including for Scottish Ministers and their agencies. The requirement covers the administration and distribution of grant funds, together with associated pre-funding and post-funding activities. Fund managers must arrange for available funding to be spent appropriately within each financial year, provide management information when requested, maintain suitably trained and qualified staff, and protect grant-related information securely and sensitively. Detailed requirements are set for each individual call-off. The procurement is classified as community, social and personal services, with related financial consultancy and business management consultancy activities. Delivery is in Scotland, and the system is intended to support a range of grant programmes rather than one single fund.

This is an awarded procurement using an open procedure to establish and extend a Dynamic Purchasing System. The estimated value of the fund manager services is £80,000,000; this excludes the grant money being managed and does not guarantee any order volume. The system’s contract period runs from 9 July 2026 to 8 January 2029, following a 24-month extension. The tender closing and bid-opening date was 5 January 2029 at 12:00, with bids valid for 180 days. Evaluation used quality weighted at 40–80% and price at 20–60%. Applicants were required to provide two relevant grant fund management examples from the previous three years, with financial standing and insurance assessed for each call-off. The contract was signed on 8 April 2025 for £1,050,940.34, awarded to Tropical Health and Education Trust (THET).

This requirement is most relevant to established grant fund managers able to administer and distribute funding at varied scales while controlling spend against annual financial requirements. Credible suppliers need demonstrable experience of delivering grant fund management services: the selection process required two different relevant examples completed within the preceding three years. They also need capable, trained and qualified teams, reliable management information systems, and robust arrangements for handling grant and beneficiary information securely and sensitively. Financial resilience matters because financial assessments and insurance requirements are applied on a risk-based basis for each call-off, potentially including employers’ liability, public liability and professional indemnity cover. Suppliers should therefore be able to respond to multiple, detailed call-off requirements for Scottish Government grant programmes and support electronic ordering, invoicing and payment.

How relevant is this notice?

Notice Information

Notice Title

Grant Fund Manager Dynamic Purchasing System

Notice Description

The Scottish Government is extending a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.

Lot Information

Lot 1

This is an extension to the current Grant Fund Manager DPS. If you are a Supplier currently on the DPS, there is no requirement to resubmit an application. For new Suppliers please see guidance below. The Scottish Government is looking to establish a Dynamic Purchasing System to provide grant fund manager services to a range of grants. The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and sensitively managed. Full detailed requirements will be contained within each call off tender documentation. No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services. Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds. (PCS-T project code 25336) Additional information: Please note this is an extension for new suppliers, current suppliers do not need to re-submit. The original Contract Notice can be found on Find a Tender and Public Contracts Scotland. OCID - ocds-r6ebe6-0000755309 TS/OJEU 20240117-000004 (2024/S 000-001598)

Renewal: January 2027

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0402d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069065-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Dynamic, Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

66171000 - Financial consultancy services

79400000 - Business and management consultancy and related services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£80,000,000 £10M-£100M
Lots Value
£80,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
£1,050,940 £1M-£10M

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
5 Jan 20293 years to go
Future Notice Date
1 Nov 2023Expired
Award Date
8 Apr 20251 years ago
Contract Period
9 Jul 2026 - 8 Jan 2029 2-3 years
Recurrence
Estimated timing for further notices to be published: Q2 2027

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
G2 8LU
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Supplier Information

Number of Suppliers
1
Supplier Name

Tropical Health and Education Trust (THET)

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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