Planning

Waste Collection Services South Gloucestershire Council

SOUTH GLOUCESTERSHIRE COUNCIL

This public procurement record has 1 release in its history.

Planning

28 Sep 2023 at 16:14

Planning Notice
Summary of the contracting process

The South Gloucestershire Council is planning to procure Waste Collection Services through a Competitive Procedure with Negotiation process. The contract, with an estimated value of circa £15,000,000 per annum, will be for an initial period of eight years, extendable up to 16 years. The Council requires waste services for up to 100,000 tonnes per annum within its administrative area, covering refuse, recycling, food, and garden waste.

This tender presents an opportunity for waste service operators to bid for a long-term contract to provide waste collection services for the Council. Businesses in the sewage, refuse, cleaning, and environmental services industry category would be well-suited to compete in this planned procurement. The Council's procurement stages involve publication of the contract notice, evaluation of initial tenders, negotiation, and final tender evaluation leading to contract award to the selected bidder.

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Notice Information

Notice Title

Waste Collection Services South Gloucestershire Council

Notice Description

This Notice is to inform Waste Service Operators that South Gloucestershire Council wishes to procure a new Waste Collection Service Contract and will issue tender documents through the Procontract Portal on Monday 16 October 2023. The procurement will be conducted using the Competitive Procedure with Negotiation (CPN) process, as defined by the Public Contract Regulations 2015, which will be evaluated at Tier 1 level on a 60% quality, 40% cost/commercial split. The Council's current contract for waste collection and disposal services expires in July 2025 and the new Agreement will be for an initial period of eight (8) years with an option to extend up to a further period of eight (8) years, in two four (4) year increments. The Council requires collection waste services for up to c.100,000 tonnes per annum of municipal and other wastes within the Council's administrative area, including refuse (household), recycling, food, and garden (green) waste. The estimated value of this opportunity is circa PS15,000 000.00 per annum, plus VAT. The contract will be for the provision of Waste Collection Services, as described in the Services Specification and summarised below: Collection Services; *Operation and maintenance of the Contractor Assigned Premises for the purpose of the Services; *Transport of all Contract Waste to Nominated Delivery Points provided by the Authority; *Provision and management of a Management Information System (MIS) including monitoring and reporting of Service performance information at agreed intervals; *Timely and accurate monitoring and reporting of Performance Standard Failures and Performance Deductions in accordance with a Performance Management Framework; and *Provision of all other Services in the Services Specification, including any Variations agreed during the Services Period.

Lot Information

Lot 1

The Authority's process for the Procurement is expected to be as follows: Stage 1: Publication of Contract Notice on Monday 16 October with concurrent release of Standard Questionnaire (SQ), Invitation to Submit Initial Tender (ISIT) and associated Tender Documents; Stage 2: Evaluation of SQ Responses to shortlist up to five (5) Tenderers that will be invited to submit their Initial Tenders; Stage 3: Evaluation of Initial Tenders to shortlist Tenderers to participate in Negotiation. The evaluation of Initial Tenders will comprise a compliance check to ensure that Initial Tenders are complete, an evaluation of the quality of submitted Method Statements, and a price assessment, to ensure that each Tenderer has achieved minimum scoring thresholds. Stage 4: Negotiation. The Authority will issue an Invitation to Negotiate (ITN) to the Tenderers identified in Stage 3 and engage in Negotiation until it is satisfied that it has agreed solutions which are capable of meeting its needs. At this point, the Authority will notify the Tenderers of closure of Negotiation and issue an Invitation to Submit Final Tenders (ISFT); and Stage 5: Evaluation of Final Tenders, Preferred Bidder Stage and Award of Contract. The Authority will evaluate the Final Tenders in accordance with the ISFT document and will award the Contract to the highest-ranking Tenderer.

Renewal: This will be an eight (8) year contract with the option for two extensions of four (4) years. (i.e. 8+4+4=16 years total)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04066a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028702-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90000000 - Sewage, refuse, cleaning and environmental services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Sep 20232 years ago
Submission Deadline
Not specified
Future Notice Date
15 Oct 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH GLOUCESTERSHIRE COUNCIL
Contact Name
Mr David Wigram
Contact Email
david.wigram@southglos.gov.uk
Contact Phone
+44 1454863978

Buyer Location

Locality
YATE
Postcode
BS37 5AF
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire
Local Authority
South Gloucestershire
Electoral Ward
Frampton Cotterell
Westminster Constituency
Thornbury and Yate

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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