Award

Upgrade of Fire Alarm and Emergency Lighting and PA to PAVA System at Caird Hall, Dundee, DCC/CD/219/23

DUNDEE CITY COUNCIL

This public procurement record has 3 releases in its history.

Award

11 Sep 2024 at 13:37

Tender

13 Feb 2024 at 15:19

Planning

09 Oct 2023 at 13:10

Summary of the contracting process

Dundee City Council is undertaking a procurement process for the upgrade of the Caird Hall's fire alarm, emergency lighting, and public address voice alarm (PAVA) system, primarily in the works category. The procurement stage is in the planning phase with an estimated project value of GBP 700,000. The Council seeks feedback from interested suppliers on the draft specification and bidder selection criteria, aiming to ensure they are proportionate and achievable. The project aims to enhance fire alarm coverage, update the emergency lighting to meet current standards, and upgrade the PA system to a PAVA system, all within Caird Hall located in City Square, Dundee (UKM71).

This tender presents significant business growth opportunities for suppliers specialising in fire-alarm system installation and related electrical work. Businesses with expertise in installing wired and wireless fire alarm devices, emergency lighting systems, and PAVA systems will find this project well-suited to their capabilities. The project requires suppliers who are SELECT or NICEIC approved for Emergency Lighting, BAFE accredited for Fire Alarms, and can demonstrate financial stability and past experience in similar works. By engaging in this procurement process, businesses can enhance their portfolio, contribute to community benefit activities, and gain long-term partnerships with Dundee City Council.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Upgrade of Fire Alarm and Emergency Lighting and PA to PAVA System at Caird Hall, Dundee, DCC/CD/219/23

Notice Description

Dundee City Council seeks to appoint competent supplier to supply & install increased Fire Alarm coverage, New Emergency Lighting and PAVA system at Caird Hall, Dundee. The programme of works is a 24 weeks.

Lot Information

Lot 1

Dundee City Council have a requirement to provide increased Fire Alarm Coverage, new emergency lighting to meet current standards and upgrading the current PA system to a PAVA system at the Caird Hall Building, City square, Dundee The requirement is for: The supply & installation of new wired and wireless fire alarm devices and associated equipment linked to existing addressable fire alarm system to extend coverage to meet Category L1/P1/M. Associated electrical installation to meet BS 7671 IET Requirements for Electrical Installations 2018, including all current amendments. New Voice Evacuation system to be designed/installed to encompass designated areas. New Emergency Lighting to meet current standards and be supplied from existing Central Battery system via existing Emergency Lighting DBs. The complete fire alarm and voice evacuation proposals and Contract Works are to be in the form of Contractor Design Portions (CDP) The Emergency Lighting design will remain the responsibility of Dundee City Council, however the Contractor shall work with the Council to ensure a compliant installation. DCC will provide specific and performance requirements that the Contractor shall include within his Design Proposals. These requirements shall be highlighted on and within the Contract Drawings and Specification. The Main Contractor shall be responsible for coordinating their design information with their subcontractor design information and for co-ordination of the various sub-contractor design info. The Main Contractor is also responsible managing the procurement of all proposed materials/equipment and for its installation in line with their programme. The Contractor carrying out electrical alterations to suit new proposals shall be designated "APPROVED" by the National Inspection Council for Electrical Installation Contracting, SELECT or equal and approved and proof of designation shall be submitted to the CA if requested.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040905
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029118-2024
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work


CPV Codes

45312100 - Fire-alarm system installation work

Notice Value(s)

Tender Value
£700,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£629,516 £500K-£1M

Notice Dates

Publication Date
11 Sep 20241 years ago
Submission Deadline
14 Mar 2024Expired
Future Notice Date
23 Nov 2023Expired
Award Date
9 May 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DUNDEE CITY COUNCIL
Contact Name
Donna Johnston
Contact Email
donna.johnston@dundeecity.gov.uk
Contact Phone
+44 1382434000

Buyer Location

Locality
DUNDEE
Postcode
DD1 1NZ
Post Town
Dundee
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM03 Angus and Dundee City
Delivery Location
TLM71 Angus and Dundee City

Local Authority
Dundee City
Electoral Ward
Maryfield
Westminster Constituency
Dundee Central

Supplier Information

Number of Suppliers
1
Supplier Name

E.W. EDWARDSON (ELECTRICAL CONTRACTORS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-040905-2024-09-11T14:37:10+01:00",
    "date": "2024-09-11T14:37:10+01:00",
    "ocid": "ocds-h6vhtk-040905",
    "description": "The Caird Hall is a live events venue which is used regularly throughout the year. As such it may be that the successful contractor will be required to reschedule the programme or timings of certain aspects of the works to meet the needs of the venue and the Service Manager. It is possible that such requests may come at short notice. The works must be delivered with minimum disruptions to users of the building. (SC Ref:777782)",
    "initiationType": "tender",
    "tender": {
        "id": "DCC/CD/219/23",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Upgrade of Fire Alarm and Emergency Lighting and PA to PAVA System at Caird Hall, Dundee, DCC/CD/219/23",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45312100",
            "description": "Fire-alarm system installation work"
        },
        "mainProcurementCategory": "works",
        "description": "Dundee City Council seeks to appoint competent supplier to supply & install increased Fire Alarm coverage, New Emergency Lighting and PAVA system at Caird Hall, Dundee. The programme of works is a 24 weeks.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Dundee City Council have a requirement to provide increased Fire Alarm Coverage, new emergency lighting to meet current standards and upgrading the current PA system to a PAVA system at the Caird Hall Building, City square, Dundee The requirement is for: The supply & installation of new wired and wireless fire alarm devices and associated equipment linked to existing addressable fire alarm system to extend coverage to meet Category L1/P1/M. Associated electrical installation to meet BS 7671 IET Requirements for Electrical Installations 2018, including all current amendments. New Voice Evacuation system to be designed/installed to encompass designated areas. New Emergency Lighting to meet current standards and be supplied from existing Central Battery system via existing Emergency Lighting DBs. The complete fire alarm and voice evacuation proposals and Contract Works are to be in the form of Contractor Design Portions (CDP) The Emergency Lighting design will remain the responsibility of Dundee City Council, however the Contractor shall work with the Council to ensure a compliant installation. DCC will provide specific and performance requirements that the Contractor shall include within his Design Proposals. These requirements shall be highlighted on and within the Contract Drawings and Specification. The Main Contractor shall be responsible for coordinating their design information with their subcontractor design information and for co-ordination of the various sub-contractor design info. The Main Contractor is also responsible managing the procurement of all proposed materials/equipment and for its installation in line with their programme. The Contractor carrying out electrical alterations to suit new proposals shall be designated \"APPROVED\" by the National Inspection Council for Electrical Installation Contracting, SELECT or equal and approved and proof of designation shall be submitted to the CA if requested.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Delivery of Contract and Quality of Service",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Resourcing of Requirements",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "name": "Programme of Work",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Community Benefits Q1",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "name": "Community Benefits Q2",
                            "type": "quality",
                            "description": "1"
                        },
                        {
                            "name": "Fair Work First",
                            "type": "quality",
                            "description": "2"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 180
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45312100",
                        "description": "Fire-alarm system installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    },
                    {
                        "region": "UKM71"
                    }
                ],
                "deliveryLocation": {
                    "description": "Caird Hall, Dundee"
                },
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2023-11-23T00:00:00Z",
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk/"
        },
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Contractor must hold: Emergency Lighting - SELECT or NICEIC or equivalent Fire Alarm - GENT APPROVED VAR & BE ACCREDITED TO BAFE SP203 a copy of your certificate of incorporation or equivalent.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "The Council will utilise Equifax Score check to assess the Economic and financial standing of organisations bidding for contracts. Tenderers (including all participants in a group) are required to have a Score check Score of 35 or above in order to demonstrate their financial strength and stability. It is recommended that Tenderers review their own Score check score in advance of submitting a Tender Submission. Where the Tenderer does not have a Score check score, or where the Tenderer does not consider that the Score check score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a Score check score, they must provide their audited financial accounts for the previous 2 years as part of their SPD Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract of this size. As an alternative to the above requirement but only for bidders who started trading less than 3 years prior to the return date for the Tender response set out below, those bidders must demonstrate adequate financial capacity for the Contract by the following evidence: A business plan for a minimum 3-year trading period setting out projected annual average turnover; audited or unaudited (if the company has no legal audit requirement) accounts for any years trading to date, and letter of support for the bidder's bank setting out the level of financial support available to the business from the bank and for how long that is available. A bank letter of support should explain the amount and duration of financial support made available to the business by the bank and what information, such as a business plan for the period 01/04/2023 - 31/03/2026 was considered by the bank in deciding to make that support available. These are matters of fact not opinion so should be able to be given by any bank on the authority of their customer. It must be understood, however, that the sufficiency or otherwise of the bank letter can only be judged after submission and assessment of all Questionnaire responses so the provision of as much information as possible is encouraged. All of this information must be in terms entirely satisfactory to the Purchasing Authority. We reserve the right (but are not obliged) to seek additional clarification and/or supporting information from or about the bidder to satisfy us in this regard, for example, a bank reference. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the Score check score of each consortium member shall be assessed and each must achieve a Score check score of 35 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a Score check score of 35 or above The Council reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.",
                    "minimum": "Equifax Score of 35 or above in order to demonstrate their financial strength and stability. Professional Risk Indemnity Insurance: 2,000,000 GPB in respect of each and every claim Employer's Liability: 1000000 GBP in respect of each and every claim Public Liability: 10,000,000 GBP in respect of each and every claim",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidding organisation to provide relevant examples of supplies and/or services carried out during the last 5 years as specified in the Contract Notice. This will include evidence of previous experience in carrying out installations similar in scale and complexity. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001/14001 (or equivalent),full details are included in the ITT documentation) Tenderers must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum (full details are included in the ITT documentation)",
                    "minimum": "Full details are included in the ITT documentation",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "COMMUNITY BENEFITS: Bidding Organisation to deliver 2 Community Benefit activities for the duration of this contract. ENVIRONMENTAL: In accordance with Scotland's Climate Change Commitments, local authorities are expected to assume a leadership role at a local/regional level in terms of responding to the challenges presented by climate change. FAIR WORK FIRST Fair Work First (https://www.gov.scot/publications/fair-work-first-guidance/) is the Scottish Government's policy for driving good quality and fair work in Scotland. Further details are provided at https://www.scottishlivingwage.org/ Full details of Dundee City Council's requirements of successful contractors can be found in the ITT documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2024-03-14T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 120
            }
        },
        "awardPeriod": {
            "startDate": "2024-03-14T13:00:00Z"
        },
        "bidOpening": {
            "date": "2024-03-14T13:00:00Z",
            "address": {
                "streetAddress": "Electronic Postbox"
            },
            "description": "Category Officer"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-1025",
            "name": "Dundee City Council",
            "identifier": {
                "legalName": "Dundee City Council"
            },
            "address": {
                "streetAddress": "Dundee House, 50 North Lindsay Street",
                "locality": "Dundee",
                "region": "UKM71",
                "postalCode": "DD1 1NZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Donna Johnston",
                "telephone": "+44 1382434000",
                "email": "donna.johnston@dundeecity.gov.uk",
                "url": "https://www.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.dundeecity.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00220",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-105017",
            "name": "Dundee Sherriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Dundee Sherriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Sherriff Court House, 6 West Bell Street",
                "locality": "Dundee",
                "postalCode": "DD19AD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-105018",
            "name": "Scottish Court Service",
            "identifier": {
                "legalName": "Scottish Court Service"
            },
            "address": {
                "streetAddress": "Saughton House, Broomhouse House",
                "locality": "Edinburgh",
                "postalCode": "EH113XD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1314443300",
                "email": "enquiries@scotscourts.gov.uk"
            },
            "roles": [
                "reviewContactPoint"
            ]
        },
        {
            "id": "GB-FTS-91778",
            "name": "E.W. Edwardson (Electrical Contractors) Limited",
            "identifier": {
                "legalName": "E.W. Edwardson (Electrical Contractors) Limited"
            },
            "address": {
                "streetAddress": "Boston Rd, Viewfield Industrial Estate, Glenrothes, Fife",
                "locality": "Glenrothes",
                "region": "UK",
                "postalCode": "KY6 2RE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1592775079"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1025",
        "name": "Dundee City Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000756938"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "029118-2024-DCC/CD/219/23-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-91778",
                    "name": "E.W. Edwardson (Electrical Contractors) Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "029118-2024-DCC/CD/219/23-1",
            "awardID": "029118-2024-DCC/CD/219/23-1",
            "status": "active",
            "value": {
                "amount": 629516.31,
                "currency": "GBP"
            },
            "dateSigned": "2024-05-10T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}