Notice Information
Notice Title
Parks Management System
Notice Description
The Parks and Cleansing Service of Swansea Council is looking to replace its current Parks Management System and would like to gain a better understanding of the benefits and functionality offered via external software solutions. Modernisation of the service and a move away from manually intensive back-office processes are key drivers, and initial discussions will help the council understand its requirements.
Lot Information
Lot 1
Swansea Council (Parks and Cleansing) are looking to replace their current Parks Management System and would like to gain a better understanding of the benefits and functionality offered via external software solutions. The current system has been developed in-house over many years, and although it remains functional there is a desire to modernise the service and move away from manually intensive back-office processes without any loss of functionality. Current thinking suggests that a tender process early in the new calendar year (2024) may be a realistic target, with implementation taking place after the peak season (after September 2024). As a minimum it is envisaged that any new system should: - Be capable of meeting the requirements of all service teams (grounds maintenance, playgrounds, tree services). Cleansing Service functionality is not essential for this project but would be considered. - Enable modern ways of working and efficient management of data. - Offer or have the potential to integrate with financial applications, crm software and mapping software. At this stage the key aim of discussions will be to help the Council understand what is functionally available, gather a broad assessment of affordability against functionality and understand what a modern solution and an associated path to implementation may look like. Interested parties are therefore invited to contact Mr Phillip John via email (phil.john@swansea.gov.uk) no later than Friday 3rd November with a view to discussions being held during November and/or earlier. Please provide: 1. Name of your organisation and brief description of its background and experience 2. A brief overview of your product/service 3. Confirmation of your ability to show us your product either a) online or b) in person
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-040b15
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029978-2023
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48333000 - Contact management software package
48445000 - Customer Relation Management software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 11 Oct 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 5 Feb 2024Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planned
- Lots Status
- Planned
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- CITY & COUNTY OF SWANSEA
- Contact Name
- Not specified
- Contact Email
- procurement@swansea.gov.uk
- Contact Phone
- +44 1792637242
Buyer Location
- Locality
- SWANSEA
- Postcode
- SA1 3SN
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL43 Swansea
- Delivery Location
- TLL18 Swansea
-
- Local Authority
- Swansea
- Electoral Ward
- Waterfront
- Westminster Constituency
- Swansea West
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-040b15-2023-10-11T13:42:28+01:00",
"date": "2023-10-11T13:42:28+01:00",
"ocid": "ocds-h6vhtk-040b15",
"description": "Responses to this Prior Information Notice are understood by all parties to be purely informal and will not form part of any subsequent procurement process. Not responding to this Prior Information Notice shall not prevent any economic operator from participating in any future procurement process. The publication of this Prior Information Notice does not signify the beginning of any formal procurement process and does not constitute a commitment by the Council to undertake any future procurement process. The Council may withdraw or amend any information contained in this Prior Information Notice at any time and without notice (WA Ref:135348)",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-040b15",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Parks Management System",
"status": "planned",
"classification": {
"scheme": "CPV",
"id": "48445000",
"description": "Customer Relation Management software package"
},
"mainProcurementCategory": "goods",
"description": "The Parks and Cleansing Service of Swansea Council is looking to replace its current Parks Management System and would like to gain a better understanding of the benefits and functionality offered via external software solutions. Modernisation of the service and a move away from manually intensive back-office processes are key drivers, and initial discussions will help the council understand its requirements.",
"lots": [
{
"id": "1",
"description": "Swansea Council (Parks and Cleansing) are looking to replace their current Parks Management System and would like to gain a better understanding of the benefits and functionality offered via external software solutions. The current system has been developed in-house over many years, and although it remains functional there is a desire to modernise the service and move away from manually intensive back-office processes without any loss of functionality. Current thinking suggests that a tender process early in the new calendar year (2024) may be a realistic target, with implementation taking place after the peak season (after September 2024). As a minimum it is envisaged that any new system should: - Be capable of meeting the requirements of all service teams (grounds maintenance, playgrounds, tree services). Cleansing Service functionality is not essential for this project but would be considered. - Enable modern ways of working and efficient management of data. - Offer or have the potential to integrate with financial applications, crm software and mapping software. At this stage the key aim of discussions will be to help the Council understand what is functionally available, gather a broad assessment of affordability against functionality and understand what a modern solution and an associated path to implementation may look like. Interested parties are therefore invited to contact Mr Phillip John via email (phil.john@swansea.gov.uk) no later than Friday 3rd November with a view to discussions being held during November and/or earlier. Please provide: 1. Name of your organisation and brief description of its background and experience 2. A brief overview of your product/service 3. Confirmation of your ability to show us your product either a) online or b) in person",
"status": "planned"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48333000",
"description": "Contact management software package"
},
{
"scheme": "CPV",
"id": "48445000",
"description": "Customer Relation Management software package"
}
],
"deliveryAddresses": [
{
"region": "UKL18"
}
],
"deliveryLocation": {
"description": "Civic Centre, Swansea, Wales, UK."
},
"relatedLot": "1"
}
],
"communication": {
"futureNoticeDate": "2024-02-05T00:00:00Z"
},
"coveredBy": [
"GPA"
]
},
"parties": [
{
"id": "GB-FTS-211",
"name": "City & County of Swansea",
"identifier": {
"legalName": "City & County of Swansea"
},
"address": {
"streetAddress": "Civic Centre",
"locality": "Swansea",
"region": "UKL18",
"postalCode": "SA1 3SN",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1792637242",
"email": "procurement@swansea.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.swansea.gov.uk/dobusiness",
"buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
}
],
"buyer": {
"id": "GB-FTS-211",
"name": "City & County of Swansea"
},
"language": "en"
}