Computer Aided Facilities Management (CAFM)

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    "id": "ocds-h6vhtk-040d2d-2025-05-08T11:16:47+01:00",
    "date": "2025-05-08T11:16:47+01:00",
    "ocid": "ocds-h6vhtk-040d2d",
    "description": "The estimated total value stated above in Section V 2.4 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months. In the event that the Contract is terminated prior to expiry of the proposed initial five (5) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most economically advantageous tenderer from this Competition (second ranked tenderer), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to five (5) years. Entry into any replacement contract with the second ranked tenderer shall be subject to that second ranked tenderer's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked tenderer is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked tenderer is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked tenderer declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most economically advantageous tenderer from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked tenderers have been exhausted or the University decides, at its sole discretion, to undertake a reprocurement exercise.",
    "initiationType": "tender",
    "tender": {
        "id": "project_27270",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Computer Aided Facilities Management (CAFM)",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "mainProcurementCategory": "goods",
        "description": "Computer Aided Facilities Management (CAFM)",
        "value": {
            "amount": 501000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure. The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following: * Computer Aided Facilities Management (CAFM). * Space management system. * Cloud-based solution. * Licences for University employees and Contractors. * Implementation. * Training. * Software support and maintenance. * Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.",
                "status": "cancelled",
                "value": {
                    "amount": 800000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
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                "options": {
                    "description": "It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months. There is an option for provision of Student licences for Contract Years 6-10."
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "CAFM Mandatory Requirements",
                            "type": "quality",
                            "description": "Pass/Fail"
                        },
                        {
                            "name": "Mobilisation and Implementation",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "name": "Contract Management and Support",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Training",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Digital Services Requirements",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "CAFM Desirable Requirements",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "CAFM System Demonstration",
                            "type": "quality",
                            "description": "25"
                        },
                        {
                            "type": "price",
                            "description": "35"
                        }
                    ]
                }
            }
        ],
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48420000",
                        "description": "Facilities management software package and software package suite"
                    },
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                        "scheme": "CPV",
                        "id": "48421000",
                        "description": "Facilities management software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72514000",
                        "description": "Computer facilities management services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN"
                    },
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                        "region": "UKN"
                    }
                ],
                "deliveryLocation": {
                    "description": "Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry~Londondery and Jordanstown Sports Village."
                },
                "relatedLot": "1"
            }
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        "communication": {
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        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2025-02-19T15:00:00Z"
        },
        "submissionTerms": {
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            "bidValidityPeriod": {
                "durationInDays": 270
            }
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        },
        "bidOpening": {
            "date": "2025-02-19T15:00:00Z"
        },
        "hasRecurrence": false,
        "reviewDetails": "The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).",
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            "name": "University of Ulster",
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                "legalName": "University of Ulster"
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                "streetAddress": "Block X Room X031, Cromore Road",
                "locality": "Coleraine",
                "region": "UKN",
                "postalCode": "BT52 1SA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Donal Quinn",
                "telephone": "+44 2870123456",
                "email": "d.quinn@ulster.ac.uk"
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                "locality": "Stratford Upon Avon",
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