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Computer Aided Facilities Management (CAFM)

University of Ulster

This public procurement record has 4 releases in its history.

Award

08 May 2025 at 11:16

Award Notice
TenderUpdate

07 Feb 2025 at 10:14

Tender Notice
Tender

20 Jan 2025 at 15:42

Tender Notice
Planning

18 Oct 2023 at 16:10

Planning Notice
Summary of the contracting process

The University of Ulster has completed the procurement process for the supply of a Computer Aided Facilities Management (CAFM) system, which Invida Limited has been awarded as the supplier. This contract, initially valued at £979,545.06 and signed on 7th May 2025, falls under the 'Software package and information systems' category, classified by CPV as 48000000. This tender involved an open procurement method and was governed by the Public Contracts Regulations 2015, ensuring compliance with EU regulations. The procurement process covered all university campuses in Northern Ireland located in Belfast, Coleraine, Derry~Londonderry, and Jordanstown Sports Village. The initial phase of the project had anticipated contract mobilisation around March/April 2024 with a commencement in August 2024, and the main procurement category involved was goods, focusing on software and facilities management systems.

The award to Invida Limited offers robust opportunities for businesses specialising in facilities management software and services, particularly those able to integrate various campus management systems into a cohesive CAFM solution. This procurement process signals significant business potential for companies experienced in large-scale software implementations, cloud solutions, and systems maintenance. Businesses seeking to engage in similar tenders may find opportunities in the ongoing support and potential contract extensions covering up to ten years, including student licence provisions. Engaging in such contracts could lead to growth through the provision of essential digital transformation services and support, benefiting organisations proficient in managing extensive, multi-location facilities management software systems.

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Notice Information

Notice Title

Computer Aided Facilities Management (CAFM)

Notice Description

Computer Aided Facilities Management (CAFM)

Lot Information

Lot 1

Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure. The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following: * Computer Aided Facilities Management (CAFM). * Space management system. * Cloud-based solution. * Licences for University employees and Contractors. * Implementation. * Training. * Software support and maintenance. * Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.

Options: It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months. There is an option for provision of Student licences for Contract Years 6-10.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040d2d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019643-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

72514000 - Computer facilities management services

Notice Value(s)

Tender Value
£501,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£979,545 £500K-£1M

Notice Dates

Publication Date
8 May 20251 years ago
Submission Deadline
19 Feb 2025Expired
Future Notice Date
18 Dec 2023Expired
Award Date
7 May 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Ulster
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
TLN Northern Ireland
Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Supplier Information

Number of Suppliers
1
Supplier Name

Invida Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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