Award

Rostering And Availability Software As A Service, And Solution Implementation

SCOTTISH FIRE AND RESCUE SERVICE

This public procurement record has 3 releases in its history.

Award

25 Mar 2024 at 09:10

TenderUpdate

30 Oct 2023 at 08:44

Tender

19 Oct 2023 at 11:55

Summary of the contracting process

The Scottish Fire and Rescue Service has completed the procurement process for the "Rostering And Availability Software As A Service" contract. The contract involves the provision of scheduling and productivity software development services. The service encompasses a unified rostering system for over 8,000 employees working various duty patterns throughout Scotland. The procurement method used was an open procedure with a cancellation status, and the awarded supplier is Gartan Technologies Ltd. The contract was signed on 20th December 2023 with a value of £1,441,750 GBP.

This tender offers business growth opportunities for companies specializing in personnel services, timekeeping systems, and electronic timekeeping software development. The Scottish Fire & Rescue Service aims to enhance its operational efficiency through advanced software solutions. Businesses with experience in delivering similar projects and meeting financial stability criteria have the potential to compete successfully. The procurement process underlines a commitment to community benefits, encouraging suppliers to contribute to the economic, social, and environmental well-being of the area. Compliance with procurement regulations and timely submission of bids are essential to engage effectively in this tender.

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Notice Title

Rostering And Availability Software As A Service, And Solution Implementation

Notice Description

Rostering Systems Software As A Service

Lot Information

Lot 1

The Scottish Fire & Rescue Service requires a unified rostering system for its 8,250 employees (3700 Wholetime, 3700 Retained/Volunteer and 850 Support), who work a multitude of duty patterns. Both Software as a Service and Implementation of the contracted solution will form the subject of this contract.

Options: The contracting authority shall have in its sole discretion the freedom to add related services to the original award

Renewal: The contracting authority may at its sole discretion extend the contract for up to three periods of up to 12 months each. The initial period of the contract shall be 84 months (seven years) unless terminated prior to that time in accordance with the terms of the contract; and the maximum period of the contract if extended will be 120 months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040d5b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/009521-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

31711300 - Electronic timekeeping systems

35123300 - Timekeeping system

35125200 - Time control system or working time recorder

48219300 - Administration software package

72212330 - Scheduling and productivity software development services

72212332 - Scheduling software development services

79630000 - Personnel services except placement and supply services

Notice Value(s)

Tender Value
£3,850,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,441,750 £1M-£10M

Notice Dates

Publication Date
25 Mar 20241 years ago
Submission Deadline
27 Nov 2023Expired
Future Notice Date
Not specified
Award Date
20 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
No earlier than October 2030

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH FIRE AND RESCUE SERVICE
Contact Name
Ashley Gould
Contact Email
ashley.gould@firescotland.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CAMBUSLANG
Postcode
G72 7NA
Post Town
Glasgow
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM Scotland

Local Authority
South Lanarkshire
Electoral Ward
Cambuslang East
Westminster Constituency
Rutherglen

Supplier Information

Number of Suppliers
1
Supplier Name

GARTAN TECHNOLOGIES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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