Framework Agreement for the Provision of Occupational Health Services to the named Academic Partners of the University of the Highlands and Islands

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-040ff8-2024-03-28T15:30:37Z",
    "date": "2024-03-28T15:30:37Z",
    "ocid": "ocds-h6vhtk-040ff8",
    "description": "The below documentation requires to be submitted as part of the tender submission for Lot 1: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E1 - Lot 1 Pricing Schedule Appendix F1 - Lot 1 Technical Questionnaire Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Compliance Risk Assessment Appendix I - Conflict of Interest The below documentation requires to be submitted as part of the tender submission for Lot 2: Appendix A - Form of Tender Appendix B - Freedom of Information Appendix D - Supply Chain Code of Conduct Appendix E2 - Lot 2 Pricing Schedule Appendix F2 - Lot 2 Technical Questionnaire Appendix G - GDPR Vendor Data Processor Assurance Assessment Appendix H - Compliance Risk Assessment Appendix I - Conflict of Interest Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. (SC Ref:762165)",
    "initiationType": "tender",
    "tender": {
        "id": "CS-UHI-27600",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Framework Agreement for the Provision of Occupational Health Services to the named Academic Partners of the University of the Highlands and Islands",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "85100000",
            "description": "Health services"
        },
        "mainProcurementCategory": "services",
        "description": "The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services. The Framework Agreement is split into two (2) Lots: Lot 1 - Staff Lot 2 - Students The Academic Partners of the University of the Highlands and Islands with access to Lot 1 are: -UHI Executive Office - UHI Inverness - UHI Moray - UHI North, West and Hebrides - UHI Perth - Highland Theological College - Sabhal Mor Ostaig - Scottish Association for Marine Science The Academic Partners of the University of the Highlands and Islands with access to Lot 2 are: - UHI Executive Office - UHI Inverness - UHI Moray",
        "lotDetails": {
            "maximumLotsBidPerSupplier": 2
        },
        "lots": [
            {
                "id": "2",
                "title": "Students",
                "description": "The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services to Students. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are under no obligation to use the Framework. - UHI Executive Office - UHI Inverness - UHI Moray The purpose of this procurement exercise, for Lot 2, is to appoint a suitably qualified and competent Contractors for the provision of Occupational Health related services for Students. Service provision must be quality-focused and tailored to meet the needs of the named Academic Partners, whilst remaining legally compliant and in accordance with medical best practice. The following course offerings are included in the scope of this Lot: - UHI Executive Office - Nursing and Midwifery - UHI Executive Office - Optometry - UHI Inverness - Dental - UHI Moray - Care and Administration Please note that throughout the lifetime of the Framework Agreement, additional courses may be added. The Contractor shall be able to provide occupational health services in the following areas: - Initial course clearance - Management referral - Health interview - Immunisation services - Health Surveillance - Skin Surveillance - Needlestick injuries - Pre course paper screening - Blood testing Please note that a full list of immunisations is provided, and the Contractor does not require to possess the capability to cover all immunisations in order to submit a tender.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Geographical Coverage",
                            "type": "quality",
                            "description": "20%"
                        },
                        {
                            "name": "Skills and Expertise of Staff",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Resource Levels",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Exit Strategy and Business Continuity",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Customer Service",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Continuous Improvement",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will commence for a period of two (2) years. The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "1",
                "title": "Staff",
                "description": "The named Academic Partners of the University of the Highlands and Islands wish to form a Framework Agreement for the Provision of Occupational Health Services to Staff. For the purpose of clarification, the below partners have access to this Framework Agreement. It should be noted that partners have the option to purchase requirements outside of this Framework Agreement and are under no obligation to use the Framework. - UHI Executive Office - UHI Inverness - UHI Moray - UHI North, West and Hebrides - UHI Perth - Highland Theological College - Sabhal Mor Ostaig - Scottish Association for Marine Science The purpose of this procurement exercise, for Lot 1, is to appoint a suitably qualified and competent Contractors for the provision of Occupational Health related services for Staff. Service provision must be quality-focused and tailored to meet the needs of the named Academic Partners, whilst remaining legally compliant and in accordance with medical best practice. The Contractor will provide staff at the named Academic Partners of the University of the Highlands and Islands with Occupational Health services based on assessed need at any point during the Framework Agreement term. Referrals to the service will be made via the Named Academic Partner's Authorised Representative or as a self-referral by the staff member. It is expected that staff will be examined within ten (10) working days of referral. Appointment times will be provided within the office hours of 09:00 and 17:00, Monday - Friday. Service provision will be delivered 52 weeks in a year, excluding public holidays. The Contractor shall be able to provide occupational health services in the following areas: - Management Referral - Health Surveillance Services - Immunisations Services - Physiotherapy - Chiropractic - Osteopathy - Pre-Employment Assessment and Fitness for Employment - Assessments relating to reasonable adjustments - Telephone Advisory Service Please note that with regard to the above points, the Contractor must be able to cover a minimum of 5 points (in-house) to bid for a position on the Framework. The Contractor should also be capable of the below: - Provide professional support/advice/guidance with regard to the Preparation of Occupational Health policies, standards and procedures in liaison with clinical governance - Workplace visits - Liaise with personnel of named Academic Partners and be present at meetings and events if requested - Specialist support services (including blood borne viruses, drug/alcohol referrals and support, and as required, testing as part of ongoing programme) - Deliver annual health promotion campaigns - Ongoing promotion of service availability to staff Please note that the named Academic Partner may, at its own discretion, request the Contractor to provide additional, related services if required during the lifetime of the Framework Agreement.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Service Methodology",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Skills and Expertise of Staff",
                            "type": "quality",
                            "description": "15%"
                        },
                        {
                            "name": "Implementation",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Exit Strategy",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Business Continuity",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Reduction in Absence Rates",
                            "type": "quality",
                            "description": "10%"
                        },
                        {
                            "name": "Added Value Services",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Customer Service",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "name": "Fair Work Practices",
                            "type": "quality",
                            "description": "5%"
                        },
                        {
                            "type": "price",
                            "description": "30%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will commence for a period of two (2) years. The Authority reserves the right to extend the Framework Agreement for two (2) x twelve (12) month periods, subject to satisfactory performance and continued requirement of the Authority."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85140000",
                        "description": "Miscellaneous health services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85140000",
                        "description": "Miscellaneous health services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "85100000",
                        "description": "Health services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM6"
                    },
                    {
                        "region": "UKM6"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The Contractor shall have appropriately qualified Staff in sufficient quantity to carry out the functions required in line with any relevant legislation and professional code(s) of practice. - Where Staff are medical doctors; they will have the appropriate medical qualifications and General Medical Council (GMC) Registration and/or any other relevant bodies, other applicable training/qualifications and have undertaken the necessary continuing professional development stated by their Royal College/GMC and the requisite appraisal system - or equivalent. - Where the Staff are nurses or nurse practitioners; they will have the appropriate nursing qualification, nursing registration and be suitably trained, and have undertaken the necessary continuing professional development stated by their Royal College of Nursing (RCN)/Nursing and Midwifery Council (NMC) - or equivalent. - Where staff are physiotherapists, they must be chartered and registered with the Health and Care Professions Council (HCPC) or equivalent. - Staff carrying out specialised Services, such as health surveillance or specialised medicals, or those operating as OH advisors / Technicians (and who are not qualified as a doctor or nurse) shall have the necessary qualifications, training and experience.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "minimum": "Insurance Bidders must confirm they can provide the following supporting evidence prior to award: - Employer's (Compulsory) Liability Insurance = 5 000 000 GBP or as required by statute - Public Liability Insurance = 5 000 000 GBP - Professional Liability Insurance = 1 000 000 GBP Accounts The following evidence will be requested with tender submissions in order to conduct analysis of organisation's financial standing: Contractors are required to submit 2 years audited accounts including profit and loss statements, or equivalent before the tender submission deadline. Alternatively, if you are unable to provide the required accounting information - e.g., a new business without the required accounts, please provide a banker's letter demonstrating their willingness to support your organisation over the term of the Framework Agreement."
                },
                {
                    "type": "technical",
                    "description": "Staff must have the relevant qualifications and membership as set out above."
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "performanceTerms": "As per specification of requirements, the SPD and all tender documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 6
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-01-11T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-01-11T12:00:00Z"
        },
        "bidOpening": {
            "date": "2024-01-11T12:00:00Z"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "October 2025 OR October 2026 OR October 2027"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-17902",
            "name": "University of the Highlands and Islands",
            "identifier": {
                "legalName": "University of the Highlands and Islands"
            },
            "address": {
                "streetAddress": "12b Ness Walk",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV3 5SQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1463279000",
                "email": "ayoung@apuc-scot.ac.uk",
                "faxNumber": "+44 1463279001",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.uhi.ac.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-88885",
            "name": "Inverness Sheriff and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff and Justice of the Peace Court"
            },
            "address": {
                "locality": "Inverness",
                "postalCode": "IV1 1AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-109423",
            "name": "NHS Highland",
            "identifier": {
                "legalName": "NHS Highland"
            },
            "address": {
                "streetAddress": "Occupational Health DepartmentOsprey HouseRaigmore Avenue",
                "locality": "Inverness",
                "region": "UKM6",
                "postalCode": "IV2 3DZ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-17902",
        "name": "University of the Highlands and Islands"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000746683"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "010364-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "Staff",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-109423",
                    "name": "NHS Highland"
                }
            ]
        },
        {
            "id": "010364-2024-2",
            "relatedLots": [
                "2"
            ],
            "title": "Students",
            "status": "active",
            "hasSubcontracting": true,
            "subcontracting": {
                "description": "The Contractor (NHS Highland) has proposed the use of NHS Western Isles as a Sub-Contractor, with regard to service provision for Students located in the Western Isles (Lot 2)."
            },
            "suppliers": [
                {
                    "id": "GB-FTS-109423",
                    "name": "NHS Highland"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "010364-2024-1",
            "awardID": "010364-2024-1",
            "title": "Staff",
            "status": "active",
            "value": {
                "amount": 81510,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-26T00:00:00Z"
        },
        {
            "id": "010364-2024-2",
            "awardID": "010364-2024-2",
            "title": "Students",
            "status": "active",
            "value": {
                "amount": 240552,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-26T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "6",
                "measure": "bids",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "7",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "9",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "10",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 1
            }
        ]
    }
}