Award

St Christopher's Multi Academy Trust - Provision of Multi Functional Devices

ST CHRISTOPHER'S MULTI ACADEMY TRUST

This public procurement record has 3 releases in its history.

Award

08 Apr 2024 at 15:00

TenderUpdate

14 Dec 2023 at 14:35

Tender

02 Nov 2023 at 08:31

Summary of the contracting process

The St Christopher's Multi Academy Trust is seeking to procure Multi Functional Devices, including photocopiers, for their schools. The Trust expects the bidder to provide hardware, software, consumables, maintenance services, and training. The procurement process is in the award stage, with BAYtek Office Solutions Ltd being the active supplier as of the contract signing on 8th April 2024.

This tender presents an opportunity for businesses specializing in office equipment and services to compete. Companies offering multifunctional device solutions, print management software, and related services are well-suited to engage in this procurement process. The Trust aims to find a provider with experience supporting educational institutions, including meeting specific safeguarding requirements and delivering service improvements. The contract also emphasises sustainability initiatives and cost-effective solutions.

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Notice Title

St Christopher's Multi Academy Trust - Provision of Multi Functional Devices

Notice Description

The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client.

Lot Information

Lot 1

The proposed contract will be for the provision of Multifunctional Device Services to the Trust. It is the Trust's expectation that the Bidder shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Applicant will be responsible for the supply of hardware, software, consumables, and replacement parts. The Applicant will also provide installation, maintenance, removal, disposal, and training services to the Client. As a minimum, the Contractor must offer an MFD solution that is either like-for-like or better than the current MFD solution. The Contractor is to propose and agree the most appropriate devices with the Client post award as part of the due diligence process and propose any improvements in cost reduction or propose a more efficient device. The key aims of the new contract are to: a. have relevant experience of supporting a Primary School Trust with an agile personalised approach. b. all management and engineers to have the personable skills and expertise to work within education, including appropriate safeguarding training end enhanced DBS checks for on-site staff. c. provide a nominated account manager who can work in partnership with the Trust, who has the ability to instantly track all jobs and assess issues, combined with a clear escalation process. d. support the schools with maintenance issues, committing to a 4-hour SLA of being able to provide an engineer on site if the issue cannot be resolved remotely. e. implement a continuous improvement plan whereby the Contractor continuously monitors re-occurring faults and advises the Client of areas of opportunity for service improvements, sustainability initiatives or cost savings. f. provide a cost-effective solution to PIN release printing and data collection. g. be responsible for sourcing and supplying all relevant materials and resources which are required to deliver this requirement. h. Provide sustainability initiatives and support, i. be fully conversant with all relevant legislation, including Health and Safety, and always adhere to this. j. ensure that waste will be correctly sorted or disposed of or recycled, if possible.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-041124
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/011312-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages


CPV Codes

30121100 - Photocopiers

30232110 - Laser printers

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Apr 20241 years ago
Submission Deadline
21 Dec 2023Expired
Future Notice Date
Not specified
Award Date
7 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ST CHRISTOPHER'S MULTI ACADEMY TRUST
Contact Name
Julia Croughton
Contact Email
julia.croughton@stcmat.org
Contact Phone
Not specified

Buyer Location

Locality
DEVON
Postcode
EX2 4NQ
Post Town
Exeter
Country
England

Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon

Local Authority
Exeter
Electoral Ward
Newtown and St Leonard's
Westminster Constituency
Exeter

Supplier Information

Number of Suppliers
1
Supplier Name

BAYTEK OFFICE SOLUTIONS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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