Project Management Services (Construction) - Gwyr Community Land Trust

{
    "tag": [
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    "id": "ocds-h6vhtk-041b62-2024-11-25T09:42:26Z",
    "date": "2024-11-25T09:42:26Z",
    "ocid": "ocds-h6vhtk-041b62",
    "description": "Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The successful supplier will be required to allocate 2% of the total fee proposed as a financial contribution to the community benefit activities of the Gwyr Community Land Trust (WA Ref:145999)",
    "initiationType": "tender",
    "tender": {
        "id": "CCH 003",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Project Management Services (Construction) - Gwyr Community Land Trust",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71541000",
            "description": "Construction project management services"
        },
        "mainProcurementCategory": "services",
        "description": "Procurement of construction project management services for a community led newbuild low/zero carbon affordable housing development comprising 14 Nr. new dwellings, a common house and associated infra-structure, landscaping and external works in Swansea, South Wales",
        "value": {
            "amount": 50000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Gwyr Community Land Trust is seeking to appoint a project manager to work alongside our members and professional design team throughout the planning, design and construction phases of a development of 14 innovative, zero-carbon community-owned homes in Swansea, South Wales, using a community self-build approach. The proposed design is for a cohousing development of 14 homes, a common house and outbuildings including an agricultural barn, workshop, polytunnel, cycle store and plant room. The design also includes associated vehicle, cycle, and pedestrian access; landscaping works include SuDS features; and renewable energy provision via roof-mounted PV. It will be a community self-build, using tried and tested accessible design and build methods, working alongside industry professionals and contractors. The successful project manager will be responsible for overseeing the development process from the submission of the planning application, creating and managing contracts with contractors and subcontractors, through to having strategic management of the on-site construction of the 14 homes and the necessary infrastructure. The project manager will be required to be the main point of contact for both the membership of GCLT through the steering group, for the design team and for subcontractors in the build phase. The project manager will deliver their services and duties in two phases: Pre-contract / pre-construction (anticipated Feb 24-Feb 25) Post-contract / Construction (anticipated Feb 25 - 27) The full schedule of services and duties required are outlined in Appendix One titled 'RICS Project Manager Schedule of Duties - GCLT' with the Project Manager Brief document uploaded as Additional Information to this notice. The assessment of the tender submission will be based on the fee proposal and a qualitative evaluation of the experience, track record and technical understanding. The successful bidder will be appointed on the basis of cost and quality based on the fee proposal and responses to questions contained within the Project Manager Brief and on the basis of a split of assessment of tenders being 40% cost, 60% quality. The submission response to this notice must contain the following: Confirmation of the overall fee proposal including a breakdown of the fee to the pre- and post- contract stages and milestones for payment. Responses to tender questions (Section 4) Copy of PI insurance Names and contact details of two referees to whom you have provided a similar service in the last two years and who you are happy for us to contact. Confirmation that no conflicts of interest exist or please declare any actual or potential conflicts of interest. Details of the key personnel who will be responsible for managing and undertaking the work, including their experience, relevant qualification. GCLT reserves the right to hold informal discussions with bidders following submission of tenders. An online Q&A event will be held on 4th December from 5pm until 6pm. Please contact Gowerlandtrust@gmail.com if you would like to attend and we will send you a zoom link. The detailed Project Manager Brief is provided within the Additional Documents to this notice. Additional information: Detailed information on services required, tender submission requirements and quality assessment criteria and questions contained within the Project Manager Brief provided as additional document to this notice",
                "value": {
                    "amount": 50000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed",
                    "electronicCataloguePolicy": "required"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Understanding of our requirements Demonstrable experience",
                            "type": "quality",
                            "description": "60%"
                        },
                        {
                            "type": "price",
                            "description": "40%"
                        }
                    ]
                }
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        ],
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                        "scheme": "CPV",
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                "deliveryAddresses": [
                    {
                        "region": "UKL18"
                    },
                    {
                        "region": "UKL18"
                    }
                ],
                "deliveryLocation": {
                    "description": "Swansea South Wales"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0857",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Royal Institute of British Architects (RIBA), Royal Institution of Chartered Surveyors (RICS), Charetered Institute of Building (CIOB) or similar approved. Evidence of Professional Indemnity Insurance, Public Liability Insurance and Employers Liability Insurance.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Execution of the service is reserved to a particular profession"
                }
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        "documents": [
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                "id": "economic",
                "documentType": "economicSelectionCriteria"
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            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "contractTerms": {
            "performanceTerms": "Refer to Project Manager Services Brief for conditions and requirements",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-12-20T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
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            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-12-20T13:00:00Z"
        },
        "bidOpening": {
            "date": "2023-12-20T13:00:00Z",
            "address": {
                "streetAddress": "Gwyr Community Land Trust Office, Swansea"
            },
            "description": "Officers of Contracting Authority and Gwyr Community Land Trust"
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "description": "Online Q&A Session An online Q&A event will be held on 11th December 2023 from 9am until 10am. Please contact Gowerlandtrust@gmail.com if you would like to attend and a zoom link will be issued. The purpose of the Q&A is to offer further details of the project and respond to any queries of interested parties. In addition interested parties should engage with the Sell2Wales Portal where questions can be submitted which GCLT will aim to answer within three days"
            }
        ]
    },
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            "id": "GB-FTS-98824",
            "name": "Cwmpas",
            "identifier": {
                "legalName": "Cwmpas"
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            "address": {
                "streetAddress": "Cardiff University Sbarc / Spark, Maindy Road",
                "locality": "Cathays",
                "region": "UKL",
                "postalCode": "CF244HQ",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "name": "Jonathan Hughes",
                "telephone": "+44 7760176664",
                "email": "jonathan.hughes@cwmpas.coop",
                "faxNumber": "+44 3001115051",
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                        "id": "06",
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            "name": "High Court",
            "identifier": {
                "legalName": "High Court"
            },
            "address": {
                "streetAddress": "Royal Courts of Justice, The Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2079477501"
            },
            "roles": [
                "reviewBody"
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        },
        {
            "id": "GB-FTS-131141",
            "name": "Ecomotive Ltd",
            "identifier": {
                "legalName": "Ecomotive Ltd"
            },
            "address": {
                "streetAddress": "Unit 2, The Old Office Block, 228 Mina Road",
                "locality": "Bristol",
                "region": "UK",
                "postalCode": "BS29YP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1179241263"
            },
            "roles": [
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            "details": {
                "scale": "sme"
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    ],
    "buyer": {
        "id": "GB-FTS-98824",
        "name": "Cwmpas"
    },
    "language": "en",
    "awards": [
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            "status": "active",
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            "awardID": "037948-2024-1",
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            "value": {
                "amount": 40000,
                "currency": "GBP"
            },
            "dateSigned": "2024-03-29T00:00:00Z"
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