Award

Election and Electoral Registration Printing

CUMBERLAND COUNCIL

This public procurement record has 2 releases in its history.

Award

30 Jan 2024 at 14:54

Tender

21 Nov 2023 at 14:06

Summary of the contracting process

The Cumberland Council has completed the procurement process for 'Election and Electoral Registration Printing' services. The Council is seeking an experienced external print partner to provide large-scale print services for electoral materials. The procurement has entered the award stage, with Adare SEC Ltd being the active supplier. The contract value is £1,100,000 and was signed on 15th January 2024.

This tender opportunity for 'Election and Electoral Registration Printing' by Cumberland Council offers a business growth potential for print service providers specializing in electoral printing. The procurement process, currently in the award stage, focuses on delivering quality print services in compliance with legislation requirements to manage elections successfully. Businesses experienced in electoral printing services are well-suited to compete in this open procedure tender and should consider applying before the deadline on 22nd December 2023.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Election and Electoral Registration Printing

Notice Description

The Council's Returning Officer (RO) and Electoral Registration Officer (ERO) has an ongoing requirement to print material for scheduled elections and electoral registration activity. Election and Electoral Requirements are a set of standards, many prescribed in legislation, that are required in order to maintain an Electoral Register, Absent Voting lists and therefore successfully deliver an Election. The Council is looking for an external print partner, who is experienced in the field of electoral printing, to provide print services for large scale electoral jobs, allowing the RO/ERO to successfully manage elections and meet the requirements set in legislation.

Lot Information

Lot 1

The Council's Returning Officer (RO) and Electoral Registration Officer (ERO) has an ongoing requirement to print material for scheduled elections and electoral registration activity. Election and Electoral Requirements are a set of standards, many prescribed in legislation, that are required in order to maintain an Electoral Register, Absent Voting lists and therefore successfully deliver an Election. The Council is looking for an external print partner, who is experienced in the field of electoral printing, to provide print services for large scale electoral jobs, allowing the RO/ERO to successfully manage elections and meet the requirements set in legislation.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-041ba3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003081-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

64000000 - Postal and telecommunications services

79000000 - Business services: law, marketing, consulting, recruitment, printing and security

Notice Value(s)

Tender Value
£1,100,000 £1M-£10M
Lots Value
£1,100,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,100,000 £1M-£10M

Notice Dates

Publication Date
30 Jan 20242 years ago
Submission Deadline
22 Dec 2023Expired
Future Notice Date
Not specified
Award Date
15 Jan 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
CUMBERLAND COUNCIL
Contact Name
Mrs Michelle James
Contact Email
michelle.james@cumberland.gov.uk
Contact Phone
+44 1228221743

Buyer Location

Locality
CARLISLE
Postcode
CA1 1RD
Post Town
Carlisle
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD1 Cumbria
Small Region (ITL 3)
TLD13 Cumberland
Delivery Location
TLD North West (England), TLD1 Cumbria

Local Authority
Cumberland
Electoral Ward
Castle
Westminster Constituency
Carlisle

Supplier Information

Number of Suppliers
1
Supplier Name

ADARE SEC

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-041ba3-2024-01-30T14:54:41Z",
    "date": "2024-01-30T14:54:41Z",
    "ocid": "ocds-h6vhtk-041ba3",
    "description": "Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN699257) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in Section II.1.5 and Section II.2.6 is only an estimate.",
    "initiationType": "tender",
    "tender": {
        "id": "DN699257",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Election and Electoral Registration Printing",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "64000000",
            "description": "Postal and telecommunications services"
        },
        "mainProcurementCategory": "services",
        "description": "The Council's Returning Officer (RO) and Electoral Registration Officer (ERO) has an ongoing requirement to print material for scheduled elections and electoral registration activity. Election and Electoral Requirements are a set of standards, many prescribed in legislation, that are required in order to maintain an Electoral Register, Absent Voting lists and therefore successfully deliver an Election. The Council is looking for an external print partner, who is experienced in the field of electoral printing, to provide print services for large scale electoral jobs, allowing the RO/ERO to successfully manage elections and meet the requirements set in legislation.",
        "value": {
            "amount": 1100000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Council's Returning Officer (RO) and Electoral Registration Officer (ERO) has an ongoing requirement to print material for scheduled elections and electoral registration activity. Election and Electoral Requirements are a set of standards, many prescribed in legislation, that are required in order to maintain an Electoral Register, Absent Voting lists and therefore successfully deliver an Election. The Council is looking for an external print partner, who is experienced in the field of electoral printing, to provide print services for large scale electoral jobs, allowing the RO/ERO to successfully manage elections and meet the requirements set in legislation.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 1100000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79000000",
                        "description": "Business services: law, marketing, consulting, recruitment, printing and security"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKD1"
                    },
                    {
                        "region": "UKD"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.the-chest.org.uk/",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-12-22T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "awardPeriod": {
            "startDate": "2023-12-22T12:00:00Z"
        },
        "bidOpening": {
            "date": "2023-12-22T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-80139",
            "name": "Cumberland Council",
            "identifier": {
                "legalName": "Cumberland Council"
            },
            "address": {
                "streetAddress": "Cumbria House, 107 - 117 Botchergate",
                "locality": "Carlisle",
                "region": "UKD",
                "postalCode": "CA1 1RD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Mrs Michelle James",
                "telephone": "+44 1228221743",
                "email": "michelle.james@cumberland.gov.uk",
                "url": "https://www.the-chest.org.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cumberland.gov.uk/",
                "buyerProfile": "https://www.cumberland.gov.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-954",
            "name": "High Court of England",
            "identifier": {
                "legalName": "High Court of England"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-103739",
            "name": "Adare SEC Ltd",
            "identifier": {
                "legalName": "Adare SEC Ltd"
            },
            "address": {
                "streetAddress": "133 Scudamore Road Braunstone Firth Industrial Estate",
                "locality": "Leicester",
                "region": "UKF",
                "postalCode": "LE3 1UQ",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-80139",
        "name": "Cumberland Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "003081-2024-DN699257-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-103739",
                    "name": "Adare SEC Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "003081-2024-DN699257-1",
            "awardID": "003081-2024-DN699257-1",
            "status": "active",
            "value": {
                "amount": 1100000,
                "currency": "GBP"
            },
            "dateSigned": "2024-01-15T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 4
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "3",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 4
            }
        ]
    }
}