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Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire

NHS Coventry and Warwickshire Integrated Care Board

This public procurement record has 4 releases in its history.

TenderUpdate

08 Dec 2025 at 14:12

Tender Notice
Award

29 Aug 2025 at 12:56

Award Notice
Tender

25 Nov 2024 at 17:31

Tender Notice
Planning

22 Nov 2023 at 15:19

Planning Notice
Summary of the contracting process

NHS Coventry and Warwickshire Integrated Care Board (ICB), serving as the contracting authority, has officially announced the awarding of contracts for the provision of Intermediate Minor Oral Surgery (IMOS) Dental Services across Coventry and Warwickshire. The competitive process was conducted under The Health Care Services (Provider Selection Regime) Regulations 2023. The intention was to award Personal Dental Services (PDS) contracts to three providers: Yorkshire IMOS Ltd for Coventry (Lot 1), Deol Dental Group for Nuneaton or Bedworth (Lot 2), and Dental Spa Solutions for Warwick or Leamington Spa with a spoke site in Stratford-Upon-Avon (Lot 4). The contracts, effective from 1st April 2026, are set for a seven-year duration with an option to extend for up to three years until 31st March 2036. This initiative, falling under the industry category of dental practice and related services, aims at enhancing local IMOS services by ensuring high-quality, accessible dental care throughout the region.

The procurement represents extensive opportunities for businesses, particularly those specialising in dental services, as the awarded contracts have a significant combined value across the lots. Companies like Yorkshire IMOS Ltd and Deol Dental Group exemplify the type of specialised, service-oriented businesses that can thrive through such public sector partnerships. With a large focus on quality, integration, and social value, the contracts offer a significant growth opportunity for businesses that can introduce innovative, value-driven solutions while promoting health inclusivity and accessibility. This tender could be advantageous for businesses that are experienced in healthcare service provision and possess specialised expertise in oral surgery and patient care management. The structured and competitive procurement process also suggests an openness to innovation, making it a ripe field for businesses looking to distinguish themselves through high service standards and innovative care solutions.

How relevant is this notice?

Notice Information

Notice Title

Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire

Notice Description

******THIS IS AN INTENTION TO AWARD NOTIFICATION******<br/><br/>NHS Coventry and Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intends to award a Personal Dental Services (PDS) contract for the provision of Intermediate Minor Oral Surgery (IMOS) Dental Services, following a robust Competitive Process under The Health Care Services (Provider Selection Regime) Regulations 2023 to each the following Providers:<br/><br/>Yorkshire IMOS Ltd for Lot 1 - Coventry<br/>Deol Dental Group for Lot 2 - Nuneaton or Bedworth<br/>Dental Spa Solutions for Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford-Upon-Avon<br/><br/>Please note Lot 3 - Rugby has not been awarded as part of this process.

Lot Information

Lot 1 - Coventry

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Yorkshire IMOS Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.

The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).

The approximate lifetime value of the contract (including extensions) is PS6,026,906.

This is an existing service and has been awarded to a new provider.

The Key Criteria were weighted as follows;

* Quality & Innovation - 49.00%
* Value - 9.00%
* Integration, Collaboration and Service Sustainability - 18.00%
* Improving Access, Reducing Health Inequalities and Facilitating Choice - 14.00%
* Social Value - 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.

Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:

'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'

This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.

Options: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of PS4,218,834) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of PS6,026,906)

Lot 2 - Nuneaton or Bedworth

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Deol Dental Group for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.

The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).

The approximate lifetime value of the contract (including extensions) is PS3,014,319

This is an existing service and has been awarded to a new provider.

The Key Criteria were weighted as follows;

* Quality & Innovation - 49.00%
* Value - 9.00%
* Integration, Collaboration and Service Sustainability - 18.00%
* Improving Access, Reducing Health Inequalities and Facilitating Choice - 14.00%
* Social Value - 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.

Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:

'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'

This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.

Options: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of PS2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of PS3,014,319)

Lot 3 - Rugby

*This Lot has not been awarded*

Previously advertised details:

Lot 3 - Rugby

The estimated annual agreement value will be the price per Unit of Dental Activity
(UDA) multiplied by the number of UDAs being commissioned as stated in Document 1 (This can be found in the document section within the project on Atamis).

The following non-negotiable UDA rates have been set for this service.

* Assessment only and referral back to the GDP or onward to Acute setting (1 UDA per referral @ PS51.91)
* Extraction with Local Anaesthetic, inclusive of assessment (3 UDAs at a price of PS155.73 for each course of treatment of Minor Oral Surgery from first appointment to discharge)
* Extraction with Conscious Sedation (PS173.08 per patient plus 3 UDAs for the Extraction).

The Preferred Provider for each lot is to deliver the UDAs as detailed in table 1.7.1 within Document 1 (4200 Units of Dental Activity) from December 2025 and every year thereafter for the remaining contract term.

For avoidance of doubt the price per 1 UDA is PS51.91, 3 UDAs is PS155.73 and Extraction with Conscious Sedation is PS173.08 plus 3 UDAs for the extraction. These prices are fixed for the duration of the contract, unless adjusted by Doctors' and Dentists' Review Body (DDRB) uplift in subsequent years. All quoted prices will be increased in line with the annual DDRB uplift, up to and beyond the service commencement date.

The Commissioner is not providing premises nor proposing specific premises where the services are to be delivered from; however, all proposed premises must be located within 1 of the 4 postcode areas listed below;

* CV21 2
* CV21 3
* CV22 6
* CV22 7. Additional information: The Key Criteria were weighted as follows;

* Quality & Innovation - 49.00%
* Value - 9.00%
* Integration, Collaboration and Service Sustainability - 18.00%
* Improving Access, Reducing Health Inequalities and Facilitating Choice - 14.00%
* Social Value - 10.00%

Options: The contract is expected to start on 1st December 2025 and run until 30th November 2032 (7 year duration and total value of PS1,687,291) with an option for the commissioner to extend for a period or periods of up to 3 years until 30th November 2035. (10 year duration and total value of PS2,410,416)

Lot 4 - Warwick or Leamington Spa with a spoke site in Stratford- upon -Avon

NHS Coventry & Warwickshire Integrated Care Board (ICB)(The Contracting Authority) intend to award a contract to Dental Spa Solutions Ltd for the Provision of Intermediate Minor Oral Surgery Dental Services in Coventry and Warwickshire following a robust Competitive Process.

The contract will be for a duration of 7 years with with an option to extend for a period or periods of up to 3 years at the discretion of the commissioner from 1st April 2026 - 31st March 2036 (total contract lifetime of 10 years).

The approximate lifetime value of the contract (including extensions) is PS3,014,319.

This is an existing service and has been awarded to an existing provider.

The Key Criteria were weighted as follows;

* Quality & Innovation - 49.00%
* Value - 9.00%
* Integration, Collaboration and Service Sustainability - 18.00%
* Improving Access, Reducing Health Inequalities and Facilitating Choice - 14.00%
* Social Value - 10.00% Additional information: This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award. The standstill period begins on the day after the publication of this notice.

Representations by providers must be made in writing to the Contracting Authority via the Atamis e-tendering portal by 2400hrs (Midnight) on Thursday 11th September 2025 to:

'Coventry and Warwickshire ICB re: Project Reference: C286822 - COMPETITIVE: IMOS in Coventry and Warwickshire (4 lots)'

This contract has not yet formally been awarded; this notice serves as an intention to award a contract under the competitive process of the PSR.

Options: The contract is expected to start on 1st April 2026 and run until 31st March 2033 (7 year duration and total value of PS2,110,023) with an option for the commissioner to extend for a period or periods of up to 3 years until 31st March 2036. (10 year total contract lifetime with a lifetime value of PS3,014,319)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-041c0d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080642-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

CPV Codes

85130000 - Dental practice and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
£11,451,641 £10M-£100M
Awards Value
Not specified
Contracts Value
£9,041,225 £1M-£10M

Notice Dates

Publication Date
8 Dec 20258 months ago
Submission Deadline
13 Dec 2024Expired
Future Notice Date
1 Apr 2024Expired
Award Date
16 May 20251 years ago
Contract Period
1 Dec 2025 - 30 Nov 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Coventry and Warwickshire Integrated Care Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4DE
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG13 Warwickshire CC, TLG33 Coventry
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
3
Supplier Names

Dental Spa Solutions Ltd

Deol Dental Group

Yorkshire IMOS Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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