Notice Information
Notice Title
Provision of a Research Information Management System
Notice Description
The proposed contract is for an off-the-shelf Research Management System that will support end-to-end processes for pre-award (bid development, costing and internal approval workflows), award set up, contracts management and post-award monitoring for research, innovation and consultancy projects within a single platform. The system implementation will include integration with Loughborough University's Finance and HR system. The system will provide a suite of user-friendly tools that enable appropriate access for different user groups at the University to be able to monitor progress, manage and report on research and innovation applications (both in-development and submitted), awards and projects.
Lot Information
Lot 1
Supply and implementation of a Research Management System to support end-to-end application and award processes (from bid development to project closure), comprised of the following products: Pre-award, Post-award, Reporting, and Contracts modules. The University has an ambitious new strategy for Research and Innovation and requires a system solution that will enable us to handle the increasing size and complexity of our research and innovation project portfolio. In pursuit of our strategic aims, the system will transform the way we manage research and innovation projects by, among many other things, streamlining and standardising our processes
Procurement Information
Negotiated procedure without prior publication Through review of frameworks, soft market testing and informal discussions with staff at other institutions, we have concluded that Worktribe is the only proven solution available in the market that meets LU's requirements. Other products were considered but ruled out as they did not offer functionality that addressed the full scope of the project requirements, and only delivered functionality to support some aspects. This would result in the need for use of multiple systems and complex integrations to deliver our requirements, which would inevitably increase complexity and implementation time required, and is inconsistent with our vision for a coherently integrated suite of digital tools and a reduction in the use of disparate technology. Use of multiple different systems would be to the detriment of user experience for our staff and would likely result in inefficiencies such as the re-keying of data across multiple systems. LU requires a solution that: *offers comprehensive end-to-end functionality for managing pre-award applications, costings, approval workflows, contracts, project set-up and post-award management for research, innovation and consultancy projects, as well as data and reporting capability for all information held within the system. *is a mature, tried and tested product that does not require any significant capability development *is recommended by multiple HEIs with similar integration requirements and research portfolio complexity *has proven integration capability with LU's Finance system (Unit4 ERP - Agresso) and HR System (iTrent) for seamless transition of information for the purposes of costing project proposals, setting up budget codes and managing project budgets. *enables user groups to access information that is relevant to their roles through a user-friendly interface *is offered off-the-shelf and the supplier must be in a position to meet LU's ambitious desired implementation timescales in support of the University's strategic goals. Concerns raised about other system solutions included: *Primary capabilities of the system were either as a Current Research Information System (CRIS) or as an Ethics system. Ethics processes and management of research outputs / institutional repository are outside of scope for this project and not currently of interest. *Solution did not include an established Full Economic Costing tool for research and innovation projects. *Solution did not offer tools to manage the contracts aspect of the requirement. *Complex, un-proven integrations with other systems would be required to deliver the full requirement. *Not widely proven in the sector by other HEIs with similar integration requirements and research portfolio complexity that is in line with LU's ambitions. Worktribe is the only vendor that offers an off-the-shelf, ready-to-use solution with end-to-end functionality and fully integrated workflows for Pre-Award, Post-Award, Contracts management and reporting within a single, user-friendly platform. Worktribe is therefore the only practical solution to meet LU's requirements.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-041cd4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/034873-2023
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £2,500,000 £1M-£10M
Notice Dates
- Publication Date
- 24 Nov 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 23 Nov 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LOUGHBOROUGH UNIVERSITY
- Contact Name
- Mrs Anna Elizabeth Ellis
- Contact Email
- a.ellis@lboro.ac.uk
- Contact Phone
- +44 1509223808
Buyer Location
- Locality
- LOUGHBOROUGH
- Postcode
- LE11 3TU
- Post Town
- Leicester
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF22 Leicestershire CC and Rutland
- Delivery Location
- TLF2 Leicestershire, Rutland and Northamptonshire
-
- Local Authority
- Charnwood
- Electoral Ward
- Loughborough Ashby
- Westminster Constituency
- Loughborough
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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