Production Support Crew & Equipment Hire

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-042621-2024-06-10T16:31:47+01:00",
    "date": "2024-06-10T16:31:47+01:00",
    "ocid": "ocds-h6vhtk-042621",
    "description": "(SC Ref:768335)",
    "initiationType": "tender",
    "tender": {
        "id": "CT1278",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Production Support Crew & Equipment Hire",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79952000",
            "description": "Event services"
        },
        "mainProcurementCategory": "services",
        "description": "The City of Edinburgh Council is seeking to appoint a Framework Agreement of a maximum of 10 multi-disciplinary Suppliers to meet the production needs of live events (mainly concert & conferences etc) at its Cultural Venues.",
        "lots": [
            {
                "id": "1",
                "description": "The Council is seeking to appoint a Framework of a maximum of 10 multi-disciplinary Suppliers. An open procurement process will be followed where by the Single Procurement Document (SPD) will be utilised to identify suitable Tenderers in terms of compliance with the Public Contracts (Scotland) Regulations 2015 and/or the Procurement (Scotland) Regulations 2016/PR(S)A14 and the minimum standards and any other requirements set out in the Tender documents & Contract Notice. Thereafter an Award Criteria and Pricing evaluation will be undertaken to select the tenders which represent the best overall value for money.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "It is the intention of the Council that any Contract resulting from this ITT will be for a period of two years with the option to extend for up to a further two 12 month periods, undertaken at the sole discretion of the Council."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79952100",
                        "description": "Cultural event organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92312110",
                        "description": "Theatrical producer entertainment services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92300000",
                        "description": "Entertainment services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh."
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1a - Tenderers must provide their \"general\" annual turnover for the last two financial years in response to this question. SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the specified types and levels of insurance. SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.6 - Tenderers must provide their Current ratio for Current Year & the Prior year.",
                    "minimum": "SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1a - Tenderers are required to have a minimum \"general\" annual turnover of GBP 60000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the following types and levels of insurance - Employers (Compulsory) Liability Insurance - GBP 5000000 & Public Liability Insurance - GBP 5000000 Tenderers are required to indicate their compliance in response to this question. Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council may exclude the Tenderer from the competition. SPD Part IV: Selection criteria - B: Economic and financial standing - Question 4B.6 - The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.1.2 - Expertise, capability and capacity - Tenderers are required to demonstrate that they have the expertise, capability and capacity required to deliver the specified services, i.e. the supply of (1) Temporary Labour - Skilled - Technical Production Support (2) Temporary Labour - Non Skilled - Production Support and (3) Production Equipment for Hire. SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.3a - Compliance with Mandatory Requirements - Tenderers required to confirm that they are compliant with the Mandatory Requirements detailed in section 1.5 & 1.6 of the Specification as follows: - Considering that the majority of service requirements are multi-disciplinary, and to ensure full service coverage, it is a mandatory requirement that Framework Suppliers supply at least two elements in each of the three categories detailed in section 1.1 of the Specification. - Considering that the requirement for service provision (labour & equipment hire) regularly arises on an ad-hoc and/or short-notice basis, it is a mandatory requirement that Framework Suppliers are able to offer service provision within a 2-hour window of request. SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.4 - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the framework agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. SPD Part IV: Selection criteria - D: Quality Assurance - Question 4D.1 - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the framework agreement (including any agency or sub-contractor staff), at least the Real Living Wage.",
                    "minimum": "SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.1.2 - Expertise, capability and capacity - To demonstrate compliance Tenderers must provide two examples of the delivery of similar contracts to the specified services, delivered during the last three years. Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.3a - Compliance with Mandatory Requirements - Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. SPD Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.4 - Inclusion of prompt payment clause - Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. SPD Part IV: Selection criteria - D: Quality Assurance - Question 4D.1 - Payment of the Real Living Wage - Where a Tenderer does not commit to pay any staff that at least the Real Living Wage, the Council may exclude the Tenderer from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 10
            }
        },
        "tenderPeriod": {
            "endDate": "2024-02-08T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "awardPeriod": {
            "startDate": "2024-02-08T12:30:00Z"
        },
        "bidOpening": {
            "date": "2024-02-08T12:30:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "An economic operator that suffers or risks suffering loss or damage attributable to a breach of duty under Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the Find a Tender Service /OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.",
        "recurrence": {
            "description": "It is envisaged that the contract opportunity will be advertised in the final quarter of 2025 if the extension options are not undertaken, otherwise, in the final quarter of 2026 or the final quarter of 2027."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Claudine Persaud",
                "telephone": "+44 1314693727",
                "email": "claudine.persaud@edinburgh.gov.uk",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
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            "details": {
                "url": "http://www.edinburgh.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
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            }
        },
        {
            "id": "GB-FTS-554",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Court House, 27 Chambers Street,",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-115744",
            "name": "The Warehouse Sound Services",
            "identifier": {
                "legalName": "The Warehouse Sound Services"
            },
            "address": {
                "streetAddress": "23 Water Street",
                "locality": "EDINBURGH",
                "region": "UK",
                "postalCode": "EH66SU",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+141 445446"
            },
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        },
        {
            "id": "GB-FTS-115745",
            "name": "Metro Production Group",
            "identifier": {
                "legalName": "Metro Production Group"
            },
            "address": {
                "streetAddress": "Unit 2 South Gyle Crescent Lane",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH129EG",
                "countryName": "United Kingdom"
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            "contactPoint": {
                "telephone": "+131 3144000"
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        {
            "id": "GB-FTS-115746",
            "name": "Edinburgh Showtec & Edinburgh Showlite (operating under Edinburgh Showtec)",
            "identifier": {
                "legalName": "Edinburgh Showtec & Edinburgh Showlite (operating under Edinburgh Showtec)"
            },
            "address": {
                "streetAddress": "Unit B Wallyford Industrial Estate, Wallyford",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH21 8QJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7802574755"
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            "id": "GB-FTS-76213",
            "name": "War Productions Ltd",
            "identifier": {
                "legalName": "War Productions Ltd"
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            "address": {
                "streetAddress": "5/6 Broughton Place Lane, Edinburgh",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "eh1 3rs",
                "countryName": "United Kingdom"
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                "telephone": "+44 1315583824"
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        {
            "id": "GB-FTS-19087",
            "name": "Sound Acoustic Productions Ltd",
            "identifier": {
                "legalName": "Sound Acoustic Productions Ltd"
            },
            "address": {
                "streetAddress": "Unit 3 Milnpark Trading Estate, 10 Lambhill Quadrant",
                "locality": "Glasgow",
                "region": "UKM82",
                "postalCode": "G41 1SB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1415562737"
            },
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        {
            "id": "GB-FTS-115747",
            "name": "DM Audio Ltd",
            "identifier": {
                "legalName": "DM Audio Ltd"
            },
            "address": {
                "streetAddress": "7/1 Newhailes Industrial Estate, Newhailes Road",
                "locality": "Musselburgh",
                "region": "UKM75",
                "postalCode": "EH21 6SY",
                "countryName": "United Kingdom"
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                "telephone": "+44 1316655615"
            },
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    ],
    "buyer": {
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        "name": "The City of Edinburgh Council"
    },
    "links": [
        {
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            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000753436"
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    "language": "en",
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                {
                    "id": "GB-FTS-115744",
                    "name": "The Warehouse Sound Services"
                },
                {
                    "id": "GB-FTS-115745",
                    "name": "Metro Production Group"
                },
                {
                    "id": "GB-FTS-115746",
                    "name": "Edinburgh Showtec & Edinburgh Showlite (operating under Edinburgh Showtec)"
                },
                {
                    "id": "GB-FTS-76213",
                    "name": "War Productions Ltd"
                },
                {
                    "id": "GB-FTS-19087",
                    "name": "Sound Acoustic Productions Ltd"
                },
                {
                    "id": "GB-FTS-115747",
                    "name": "DM Audio Ltd"
                }
            ]
        }
    ],
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                "currency": "GBP"
            },
            "dateSigned": "2024-05-30T00:00:00+01:00"
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    "bids": {
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}