Cheshire East Borough Council - Contract for Household Waste Recycling Centre Services

{
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    "id": "ocds-h6vhtk-043544-2025-09-02T12:34:11+01:00",
    "date": "2025-09-02T12:34:11+01:00",
    "ocid": "ocds-h6vhtk-043544",
    "description": "This procurement exercise will be conducted on Cheshire East Borough Council's electronic Contract and Tender Management System at the www.the-chest.org.uk Organisations wishing to be considered for this contract must register their expression of interest and provide additional required information through the Contract and Tender Management System. If you have any technical problems with The Contract and Tender Management System please contact the help-desk on: Email: ProContractSuppliers@proactis.com telephone 0330 005 0352. In order to participate, providers must register, complete and upload completed documentation and submit this via the Chest at the link provided in this notice. The project reference on The Chest is DN715688. The values given in this notice are only estimations and take into account the extension option -- the Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes. The estimated contract value for the full possible contract period of 10 years is PS32,000,000. In arriving at the estimated contract value the contracting authority has considered without limitation estimated revenue costs associated with the provision of the services, inflation and potential betterment work to be explored as part of the competitive dialogue. For completeness, the contracting authority has considered the estimated costs of all service options that will be subject to Committee decision in September 2024 (including the number of HWRC Facilities to be included within the Contract) and considers the estimated contract value for the full possible contract period of 10 years for all scenarios to range between PS27,000,000 - PS32,000,000. The estimated contract value does not include the capital costs associated with any Contract Works undertaken at the HWRC Facilities nor does it include the costs of vehicles, equipment and assets which are anticipated (at this stage) to be predominantly funded by the contractor. Economic operators should note that the procurement documents marked as draft provide indicative information only of the Authority's approach to the procurement process at this stage and the Authority reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of them will be confirmed to applicants successful in being selected to submit detailed solutions and participate in dialogue. The Authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. The Authority is of the view that TUPE is likely to apply to some staff. The competitive dialogue process will be limited and streamlined. The Authority does not intend to enter into extensive dialogue. The Authority reserves the right to omit any part of the Services at any stage (including in respect of the scenarios being presented for Committee decision in September 2024) and to require those tenderers remaining in the process to adjust their bids accordingly without reverting back to previous stages.",
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        "id": "DN715688",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "Cheshire East Borough Council - Contract for Household Waste Recycling Centre Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90000000",
            "description": "Sewage, refuse, cleaning and environmental services"
        },
        "mainProcurementCategory": "services",
        "description": "Cheshire East Borough Council (the \"Authority\") procures a medium-term contract for the operation, management, maintenance, and repair of the Authority-owned Household Waste Recycling Centre (HWRC) Facilities, including all vehicles, equipment, and assets, and delivers associated waste management services to the Authority (the \"Contract\"). The scope of the services includes (without limitation) the management, operation, and maintenance of the Authority's HWRC Facilities; the haulage of residual waste received at the HWRC Facilities to a specified delivery point; and the haulage, treatment, re-use, recovery, and/or disposal of all other waste received at the HWRC Facilities (as more fully described in the procurement documents). The scope of the services also includes works to modify the HWRC Facilities, although such works are currently expected to be relatively minor.",
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            {
                "id": "1",
                "description": "Context and Contract Services The Authority is a unitary local authority that provides waste collection and disposal services to some 406,500 residents. All waste disposal authorities, including the Authority, must provide facilities for the disposal of household waste. Under Section 51(1)(b) of the Environmental Protection Act 1990 it shall be the duty of each waste disposal authority to arrange for Household Waste Recycling Centres (HWRC Facilities) to be provided at which persons resident in its area may deposit their household waste. There must therefore be provision for household waste to be disposed of in Cheshire East whether in its current form or some other sustainable form. The Authority wishes to enter into a Contract for: * the management, maintenance, repair, and operation of the Authority's HWRC Facilities in line with the Specification and the successful Contractor's Service Delivery Plans which set out, as appropriate, how the successful Contractor proposes to provide the Services; * the receipt and acceptance of residual household waste received at the HWRC Facilities by the Contractor; and the haulage of residual household waste to the Authority's Transfer station located at Cledford Lane, Middlewich, Cheshire East, CW10 0JW. The treatment, recovery and/or disposal of residual household waste shall be carried out under a separate Authority waste management contract. * the receipt, acceptance, haulage; and, the re-use, recycling, treatment, recovery and/or disposal of all other wastes (with the exception of residual household waste) that are received at the HWRC Facilities; * the sale of all process outputs to end markets and disposal of any treatment residues; * obtaining, maintaining and complying with all consents which may from time to time be required for the performance of the Services; and, * the procurement and management of works to modify the HWRC Facilities. Contract Works As a comparatively small part of the contract, the Authority will require the Contractor to specify and undertake works at the HWRC Facilities. Anticipated Changes The contracting authority reserves the right to introduce anticipated changes to the Services that are foreseeable during the Contract term. These include (without limitation) the closure of a HWRC Facility, the replacement of a HWRC Facility and a change to the delivery point that receives residual household waste. Additional information: The estimated total value of PS28.1m included in this Contract Award Notice is the estimated total value for the full possible contract period of 10 years. There is no fixed total cost for this Contract so the estimated total value should be treated as an estimate only and shall not constitute a guaranteed or cap on spend under the Contract. The Authority does not consider that the Net Present Value figure calculated over 7 years for evaluation purposes at Final Tender stage is sufficiently accurate or transparent to be used as the estimated total value in this Contract Award Notice. Instead, the estimated total value has been calculated by the Authority using the bid back prices and one-off capital costs tendered by the Contractor and anticipated tonnages based on historic data, as well as a number of assumptions for costs that cannot be quantified at Contract commencement, including in respect of inflation (basket of indices), market rates for disposal of materials, offtake income opportunities and pass through costs over the 10 year maximum Contract period. The actual sums payable under the Contract will be determined in accordance with the terms of the Payment Mechanism (Schedule 4 to the Contract).",
                "status": "cancelled",
                "value": {
                    "amount": 32000000,
                    "currency": "GBP"
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                "contractPeriod": {
                    "durationInDays": 2520
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                "hasRenewal": true,
                "renewal": {
                    "description": "An initial term of 7 years and a maximum extension period of 3 years. Any extension shall be at the Council's sole and absolute discretion and for a period or periods (each to be no less than one (1) year in duration) of up to three (3) years in the aggregate."
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                    "description": "An initial term of 7 years and a maximum extension period of 3 years. Any extension shall be at the Council's sole and absolute discretion and for a period or periods (each to be no less than one (1) year in duration) of up to three (3) years in the aggregate."
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                            "description": "45"
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        "communication": {
            "futureNoticeDate": "2024-05-01T00:00:00+01:00"
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            "endDate": "2024-06-10T12:00:00+01:00"
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        "hasRecurrence": false,
        "reviewDetails": "In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period)and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended). Cheshire East Borough Council incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days provided time for unsuccessful tenderers to review and scrutinise the award decision before the contract is entered into."
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