Truro & Penwith Academy Trust Grounds Maintenance Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04398c-2024-07-16T11:10:20+01:00",
    "date": "2024-07-16T11:10:20+01:00",
    "ocid": "ocds-h6vhtk-04398c",
    "description": "(MT Ref:232173)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-04398c",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Truro & Penwith Academy Trust Grounds Maintenance Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The Trust requires a contractor to undertake a Grounds Maintenance service in accordance with horticultural best practice, this service specification and associated tender documents. The Contractor will be responsible for the provision of skilled horticultural craftsmen to undertake the services of grass cutting, hedge maintenance, leaf and litter control, pruning, weed control, tree survey, sport pitch maintenance and associated works.",
        "value": {
            "amount": 700000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1a South",
                "description": "The Contractor will be responsible for the provision of skilled horticultural craftsmen to undertake the services of grass cutting, hedge maintenance, leaf and litter control, pruning, weed control, tree survey, sport pitch maintenance and associated works. Over the period of the contract (3 years with the option of 2 further one year extensions), it is expected that there may be changes to the overall sites as buildings / sites are taken out of use (either temporarily or permanently) or new buildings / sites are brought into use, or for other reasons. Tasks specified to be carried out on a regular basis, must be suitably spaced out over the period and must meet with the approval of the Site Manager at each location. The scheduling of these tasks must be available for inspection and the Contractor shall make any reasonable adjustments as deemed necessary by the Site Manager. The Contractor is to avoid soil, grass cuttings or moss from grassed or soil areas being carried onto buildings, paths and roads. Where this has occurred, the area should be cleaned and materials removed immediately. All pruning, hedge cuttings and arisings shall be removed from the premises by the Contractor and disposed of in a proper manner at the Contractor's expense. No burning on any premises of any material is permitted. The Contractor will be responsible for reinstating any areas damaged by herbicide drift, including damage to any plants or turf. Such damage will be reinstated within five days of the Contractor receiving the Site Manager's instruction and any labour or materials required will be provided by the Contractor at his own expense. The Contractor's representative is to report to Site Manager on arrival on every visit prior to commencing any works. A report is required to be completed for every day of attendance detailing the tasks undertaken and handed to Site Manager for signature. Failure to provide this report will count as non-attendance. The Contractor will monitor and review the performance of the services on an ongoing basis and is required to meet formally once every term with the Site Manager and to discuss delivery of services and to plan the following terms schedule of work. Lot 1a South consists of the following sites: Landewednack CP School Mullion Community Primary School * Mullion School",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two further 12 month extensions (3=1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Lot 2 West",
                "description": "The Trust requires a contractor to undertake a Grounds Maintenance service in accordance with horticultural best practice, this service specification and associated tender documents. The Contractor will be responsible for the provision of skilled horticultural craftsmen to undertake the services of grass cutting, hedge maintenance, leaf and litter control, pruning, weed control, tree survey, sport pitch maintenance and associated works. Over the period of the contract it is expected that there may be changes to the overall sites as buildings / sites are taken out of use (either temporarily or permanently) or new buildings / sites are brought into use, or for other reasons. Tasks specified to be carried out on a regular basis, must be suitably spaced out over the period and must meet with the approval of the Site Manager at each location. The scheduling of these tasks must be available for inspection and the Contractor shall make any reasonable adjustments as deemed necessary by the Site Manager. The Contractor is to avoid soil, grass cuttings or moss from grassed or soil areas being carried onto buildings, paths and roads. Where this has occurred, the area should be cleaned and materials removed immediately. All pruning, hedge cuttings and arisings shall be removed from the premises by the Contractor and disposed of in a proper manner at the Contractor's expense. No burning on any premises of any material is permitted. The Contractor will be responsible for reinstating any areas damaged by herbicide drift, including damage to any plants or turf. Such damage will be reinstated within five days of the Contractor receiving the Site Manager's instruction and any labour or materials required will be provided by the Contractor at his own expense. The Contractor's representative is to report to Site Manager on arrival on every visit prior to commencing any works. A report is required to be completed for every day of attendance detailing the tasks undertaken and handed to Site Manager for signature. Failure to provide this report will count as non-attendance. The Contractor will monitor and review the performance of the services on an ongoing basis and is required to meet formally once every term with the Site Manager and to discuss delivery of services and to plan the following terms schedule of work. Lot 2 West consists of the following sites: Alverton School Bodriggy Academy Cape Cornwall School Gulval School Kehelland Village School Mousehole School Nancledra School Newlyn School * Pendeen School Pensans CP School Perranporth Community Primary School Sennen School St Erth School St Ives School St Just Primary",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two further 12 month extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Lot 3 East",
                "description": "The Trust requires a contractor to undertake a Grounds Maintenance service in accordance with horticultural best practice, this service specification and associated tender documents. The Contractor will be responsible for the provision of skilled horticultural craftsmen to undertake the services of grass cutting, hedge maintenance, leaf and litter control, pruning, weed control, tree survey, sport pitch maintenance and associated works. Over the period of the contract it is expected that there may be changes to the overall sites as buildings / sites are taken out of use (either temporarily or permanently) or new buildings / sites are brought into use, or for other reasons. Tasks specified to be carried out on a regular basis, must be suitably spaced out over the period and must meet with the approval of the Site Manager at each location. The scheduling of these tasks must be available for inspection and the Contractor shall make any reasonable adjustments as deemed necessary by the Site Manager. The Contractor is to avoid soil, grass cuttings or moss from grassed or soil areas being carried onto buildings, paths and roads. Where this has occurred, the area should be cleaned and materials removed immediately. All pruning, hedge cuttings and arisings shall be removed from the premises by the Contractor and disposed of in a proper manner at the Contractor's expense. No burning on any premises of any material is permitted. The Contractor will be responsible for reinstating any areas damaged by herbicide drift, including damage to any plants or turf. Such damage will be reinstated within five days of the Contractor receiving the Site Manager's instruction and any labour or materials required will be provided by the Contractor at his own expense. The Contractor's representative is to report to Site Manager on arrival on every visit prior to commencing any works. A report is required to be completed for every day of attendance detailing the tasks undertaken and handed to Site Manager for signature. Failure to provide this report will count as non-attendance. The Contractor will monitor and review the performance of the services on an ongoing basis and is required to meet formally once every term with the Site Manager and to discuss delivery of services and to plan the following terms schedule of work. Lot 3 East consists of the following sites: Berrycoombe Primary School Cardinham School * Lanivet School Liskeard Hillfort Primary School Nanpean Community Primary School Roche CP School * St Dennis Primary School Tywardreath School",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two further 12 month extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "Lot 3 East",
                "description": "The Trust requires a contractor to undertake a Grounds Maintenance service in accordance with horticultural best practice, this service specification and associated tender documents. The Contractor will be responsible for the provision of skilled horticultural craftsmen to undertake the services of grass cutting, hedge maintenance, leaf and litter control, pruning, weed control, tree survey, sport pitch maintenance and associated works. Over the period of the contract it is expected that there may be changes to the overall sites as buildings / sites are taken out of use (either temporarily or permanently) or new buildings / sites are brought into use, or for other reasons. Tasks specified to be carried out on a regular basis, must be suitably spaced out over the period and must meet with the approval of the Site Manager at each location. The scheduling of these tasks must be available for inspection and the Contractor shall make any reasonable adjustments as deemed necessary by the Site Manager. The Contractor is to avoid soil, grass cuttings or moss from grassed or soil areas being carried onto buildings, paths and roads. Where this has occurred, the area should be cleaned and materials removed immediately. All pruning, hedge cuttings and arisings shall be removed from the premises by the Contractor and disposed of in a proper manner at the Contractor's expense. No burning on any premises of any material is permitted. The Contractor will be responsible for reinstating any areas damaged by herbicide drift, including damage to any plants or turf. Such damage will be reinstated within five days of the Contractor receiving the Site Manager's instruction and any labour or materials required will be provided by the Contractor at his own expense. The Contractor's representative is to report to Site Manager on arrival on every visit prior to commencing any works. A report is required to be completed for every day of attendance detailing the tasks undertaken and handed to Site Manager for signature. Failure to provide this report will count as non-attendance. The Contractor will monitor and review the performance of the services on an ongoing basis and is required to meet formally once every term with the Site Manager and to discuss delivery of services and to plan the following terms schedule of work. Lot 3 East consists of the following sites: Berrycoombe Primary School Cardinham School * Lanivet School Liskeard Hillfort Primary School Nanpean Community Primary School Roche CP School * St Dennis Primary School Tywardreath School",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Price",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "two further 12 month extensions (3+1+1)"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK30"
                    },
                    {
                        "region": "UKK30"
                    }
                ],
                "deliveryLocation": {
                    "description": "Academy House, Truro Business Park, Truro, TR4 9LD"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK30"
                    },
                    {
                        "region": "UKK30"
                    }
                ],
                "deliveryLocation": {
                    "description": "Academy House, Truro Business Park, Truro, TR4 9LD"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK30"
                    },
                    {
                        "region": "UKK30"
                    }
                ],
                "deliveryLocation": {
                    "description": "Academy House, Truro Business Park, Truro, TR4 9LD"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "77314000",
                        "description": "Grounds maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK30"
                    }
                ],
                "deliveryLocation": {
                    "description": "Academy House, Truro Business Park, Truro, TR4 9LD"
                },
                "relatedLot": "4"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.mytenders.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-04-12T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-04-12T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-04-12T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-82007",
            "name": "Truro & Penwith Academy Trust",
            "identifier": {
                "legalName": "Truro & Penwith Academy Trust"
            },
            "address": {
                "streetAddress": "Academy House",
                "locality": "Truro",
                "region": "UK",
                "postalCode": "TR4 9LD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Chris Pickles",
                "email": "cpickles@tpacademytrust.org",
                "url": "https://www.mytenders.co.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.tpacademytrust.org/web/",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA43212",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "email": "cpickles@tpacademytrust.org"
                }
            ]
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 3450103503",
                "email": "publicprocurementreview@cabinetoffice.gov.uk"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit"
            }
        },
        {
            "id": "GB-FTS-118564",
            "name": "Cornwall Groundforce",
            "identifier": {
                "legalName": "Cornwall Groundforce"
            },
            "address": {
                "streetAddress": "Hakinico",
                "locality": "Kehelland",
                "region": "UKK30",
                "postalCode": "tr14 ode",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7415584374"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-82007",
        "name": "Truro & Penwith Academy Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "021772-2024-1",
            "relatedLots": [
                "1"
            ],
            "title": "Lot 1a South",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-118564",
                    "name": "Cornwall Groundforce"
                }
            ]
        },
        {
            "id": "021772-2024-2",
            "relatedLots": [
                "2"
            ],
            "title": "Lot 2 West",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-118564",
                    "name": "Cornwall Groundforce"
                }
            ]
        },
        {
            "id": "021772-2024-3",
            "relatedLots": [
                "3"
            ],
            "title": "Lot 3 East",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-118564",
                    "name": "Cornwall Groundforce"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "021772-2024-1",
            "awardID": "021772-2024-1",
            "title": "Lot 1a South",
            "status": "active",
            "dateSigned": "2024-07-15T00:00:00+01:00"
        },
        {
            "id": "021772-2024-2",
            "awardID": "021772-2024-2",
            "title": "Lot 2 West",
            "status": "active",
            "dateSigned": "2024-07-15T00:00:00+01:00"
        },
        {
            "id": "021772-2024-3",
            "awardID": "021772-2024-3",
            "title": "Lot 3 East",
            "status": "active",
            "value": {
                "amount": 40175,
                "currency": "GBP"
            },
            "dateSigned": "2024-06-20T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "10",
                "measure": "bids",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "15",
                "measure": "bids",
                "relatedLot": "3",
                "value": 7
            },
            {
                "id": "4",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "11",
                "measure": "smeBids",
                "relatedLot": "2",
                "value": 5
            },
            {
                "id": "16",
                "measure": "smeBids",
                "relatedLot": "3",
                "value": 5
            },
            {
                "id": "5",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "12",
                "measure": "foreignBidsFromEU",
                "relatedLot": "2",
                "value": 0
            },
            {
                "id": "17",
                "measure": "foreignBidsFromEU",
                "relatedLot": "3",
                "value": 0
            },
            {
                "id": "6",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "13",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "18",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "3",
                "value": 7
            },
            {
                "id": "7",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "14",
                "measure": "electronicBids",
                "relatedLot": "2",
                "value": 7
            },
            {
                "id": "19",
                "measure": "electronicBids",
                "relatedLot": "3",
                "value": 7
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 29755,
                "currency": "GBP"
            },
            {
                "id": "8",
                "measure": "lowestValidBidValue",
                "relatedLot": "2",
                "value": 97715,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 69100,
                "currency": "GBP"
            },
            {
                "id": "9",
                "measure": "highestValidBidValue",
                "relatedLot": "2",
                "value": 239219.48,
                "currency": "GBP"
            }
        ]
    }
}