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Provision of Maintenance Support Services for the Nottingham University Hospitals Trust Building Management Systems

Nottingham City Campus, Hucknall Road

This public procurement record has 3 releases in its history.

Award

17 Feb 2025 at 09:15

Award Notice
TenderUpdate

12 Apr 2024 at 12:15

Tender Notice
Tender

27 Feb 2024 at 11:47

Tender Notice
Summary of the contracting process

The procurement process involves Nottingham University Hospitals NHS Trust, aiming to secure provision for Maintenance Support Services for their Building Management Systems (BMS). The contract's scope covers software and hardware involved in controlling and monitoring mechanical and electrical equipment within the Trust’s buildings, including power systems, HVAC, lighting, fire protection, and security systems. Key project locations include the Queens Medical Centre, City Hospital, and Ropewalk House in Nottingham. The procurement method is an open procedure, and the contract is set to span an estimated duration of 24 months initially, with a possibility of extending to 60 months. The tendering process included a tender period ending on 12 April 2024, with subsequent award steps completed by February 2025.

This tender presents significant opportunities for businesses specialising in mechanical and electrical building services, particularly those experienced with Trend and Schneider BMS systems. Companies providing reliable engineering support for both planned and unplanned maintenance activities will find this tender particularly lucrative. As the Trust aims to improve energy efficiency and sustainability within its facilities, there is a strong emphasis on technical expertise and the ability to manage the diverse systems involved. Smaller SMEs are encouraged to participate, given the inclusive consideration criteria, and subcontracting opportunities are evident, as demonstrated by Schneider Electric Limited's active role in the awarded contract.

How relevant is this notice?

Notice Information

Notice Title

Provision of Maintenance Support Services for the Nottingham University Hospitals Trust Building Management Systems

Notice Description

The Nottingham University Hospitals NHS Trust (The Client)'s building management systems (BMS) consists of software and hardware, which controls and monitors the mechanical and electrical equipment such as power systems, HVAC (heating, ventilation, air conditioning), lighting, fire protection, and security systems within its various buildings.<br/><br/>In recent years, the functionality of BMS's has evolved to include energy efficiency and sustainability. For this reason, the Trust embarked on a project to roll out a BMS across its estate.<br/><br/>To support the day to day running of the systems, the Client both planned and ad-hoc (e.g. reactive) engineering support across all three campuses.

Lot Information

Lot 1

The Client recently received significant funding via the Public Sector Decarbonisation Scheme (PSDS) to upgrade its Building Management Systems (BMS) at its property.

This project is currently ongoing and is estimated to be completed sometime during the 2nd half of 2024.

In addition, it has recently decided to create an in-house BMS team of two engineers and one engineering manager.

The Client therefore requires a Contractor to provide reliable support whilst the in-house team gets up to speed. In addition, there will be a significant requirement to carry out work that the in-house team does not have the capacity to carry out on an ongoing basis.

The existing BMS is composed of both Trend and Schneider systems. As a result the Client requires a Contractor to be approved to work on and experienced in working on both systems.

Any values or quantities quoted in these documents are given in good faith as a representation of past purchasing and current planning to assist you in submitting your offer. Therefore, should not be construed as an undertaking on behalf of the Client to infer, promise or guarantee the levels of work to be made available via the contract. The nature of the work, particularly unplanned reactive work, may result in expenditure exceeding the values quoted in the contract notice and the associated procurement documents. Therefore, the actual values may increase or decrease over the life of the contract dependant on grants, budgets, circumstances and requirements. Additional information: Award criteria
Criteria below:
Quality criterion - Name: Technical / Weighting: 60
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 30

Options: The duration of the contract is 24 months (The Initial Term), with the option to extend for a further 36 months, meaning the duration of the contract may be extended to a maximum of 60 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-043d1a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005280-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

71334000 - Mechanical and electrical engineering services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
17 Feb 20251 years ago
Submission Deadline
12 Apr 2024Expired
Future Notice Date
Not specified
Award Date
14 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
2028

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Nottingham City Campus, Hucknall Road
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NOTTINGHAM
Postcode
NG5 1PB
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF14 Nottingham
Delivery Location
TLF14 Nottingham
Local Authority
Nottingham
Electoral Ward
Sherwood
Westminster Constituency
Nottingham East

Supplier Information

Number of Suppliers
1
Supplier Name

Schneider Electric Limited

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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