Notice Information
Notice Title
PfH Business Solutions and Supply Management Framework
Notice Description
Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 90% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, dynamic purchasing systems, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PCR 2015. Please refer to www.pfh.co.uk for additional information. PfH is administered by Inprova Limited (Inprova) and is headquartered in the North West of England with over 20 years of expertise and experience offering a complete procurement solutions package across outsourcing, technology and consultancy. By integrating procurement services and technology, Inprova operates as a delivery partner supporting business performance improvement for both public and private sector clients. PfH has sought experienced suppliers to establish a framework agreement for a range of Business Solution needs, including Janitorial, Office and Business and Printing. The framework will be constructed of ten lots.
Lot Information
Office & Business Solutions
Lot 1 of the Framework Agreement covers comprehensive office and business solutions, including essential products and services for daily operations and health and safety. This lot operates based on a core basket of goods, with the ability to identify products listed as best value, sustainable, branded and own branded. The scope includes items such as general office stationery, business machines, paper, labels, filing and storage, PPE, hygiene supplies, and associated services like shredding and recycling. PfH has awarded five suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Office & Business Solutions - Smart SavingsLot 2 of the Framework Agreement focuses on smart savings for members. This lot operates based on a core basket of goods, with a minimum smart savings detailed in the supplier's bid via a percentage. PFH members will receive a smart savings plan within 30 days of the contract start date. This will outline how the supplier plans to deliver the specified savings by the first anniversary of the Call Off Contract. The savings plan will be tracked monthly to ensure progress. The scope includes items such as general office stationery, business machines, paper, labels, filing and storage, PPE, hygiene supplies, and associated services like shredding and recycling. PfH has awarded 2 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Print Mailing & Digital CommunicationsLot 3 provides members with a comprehensive range of print and digital communication services. This includes end-to-end print management solutions, document management, and associated services such as scanning, physical and digital document storage, fulfilment, postage, and distribution. Members can procure printed documents and marketing materials, with services including ad hoc print requests, hybrid mail services, desktop mailing, inbound mail management, stock management, and online ordering. In addition, suppliers in this lot should be able to deliver a wide range of signage capabilities, of varying purposes from a scope of materials. This scope will include but not be limited to vehicle livery, external signage, site boarding etc. PfH has awarded 5 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Print Devices & Associated ServicesLot 4 of the Framework Agreement provides members with a comprehensive range of print devices, from domestic desktop printers to high-specification, multifunctional commercial devices. In addition to the devices, suppliers will offer a full range of optional associated services, from standard managed print to full digital transformation solutions. This lot provides a holistic approach to managing printing needs, ensuring cost efficiencies and enhanced productivity. PfH has awarded 4 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Office & Business FurnitureLot 5 offers a comprehensive range of office and business furniture designed to meet the diverse needs of modern work environments. This includes desks, chairs, storage solutions, and meeting furniture, all aimed at providing high-quality, flexible, and aesthetically pleasing options for the public sector. Additional services such as space planning, installation, reconfiguration, and maintenance are available within the scope of this lot. PfH has awarded 6 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Digital TransformationLot 6 will provide comprehensive digital transformation to support members in modernising their operations, enhancing efficiency, and ensuring data security. This scope includes secure digital document management systems with advanced search, indexing, and compliance features, as well as workflow automation tools to streamline routine processes like invoicing and onboarding. IT infrastructure modernization is also a key component, offering secure, cloud-based or hybrid storage solutions, data backup, and network security. PfH has awarded 3 suppliers to the lot. The successful suppliers will provide delivery throughout the entire UK.
Total Printing SolutionsLot 7 provides a comprehensive solution for managing all aspects of printing by combining print services, devices, and support into a single contract. This approach simplifies procurement and management, reducing costs and administrative work. It covers a wide range of printing needs, from standard materials to specialised requirements, and includes complete device management. PfH has awarded 2 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Workwear and Personal Protective Equipment (PPE) including Specialist HazardsLot 8 will offer a comprehensive range of workwear and PPE solutions tailored to meet the diverse needs of public sector industries. This includes standard workwear, customisable uniforms, and a wide range of PPE, from basic kits to advanced protection for high-risk environments. The scope includes specialist-wear, such as flame and chemical-resistant clothing, as well as thermal and electrical protection garments. In addition to products, the scope of Lot 8 offers essential services like training and inspection programs to ensure proper use and maintenance of PPE. Customised delivery and collection services, an online portal for personalised ordering, and stock management solutions available to streamline logistics and inventory control. This integrated approach simplifies procurement and management, promotes safety, ensures compliance with industry standards, and might offer expert guidance to meet. PfH has awarded 5 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Janitorial SuppliesLot 9 provides a comprehensive range of janitorial supplies and services to meet cleaning and hygiene needs for PfH members. This includes but is not limited to disposable and reusable cloths, wipes, paper products, floor care chemicals, kitchen and bathroom cleaning solutions, disinfectants, spill kits, air fresheners, and first aid kits. The scope also includes cleaning tools and equipment like mops, brushes, buckets, and trolleys, as well as personal protective items such as gloves and aprons. In addition to products, Lot 9 offers flexible delivery options, stock management solutions, and training sessions to ensure safe and effective use of supplies. Suppliers will provide high-quality, eco-friendly products and offer guidance on their proper use. This lot supports public sector environments by maintaining high standards of cleanliness and hygiene, ensuring compliance with regulations, and providing reliable and flexible solutions to meet members' needs. PfH has awarded 3 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Tail Spend SolutionLot 10 supports organisations to manage small, infrequent purchases relating to office supplies, janitorial products, and printing services. By focusing on "tail spend," the provision of this lot unlocks hidden savings, reduces administrative burdens, and improves procurement control. The goal is cost reduction through streamlined processes and better supplier terms, saving time and resources with optimised procurement and automation. PfH has awarded 2 suppliers to this lot. The successful suppliers will provide delivery throughout the entire UK.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0443f7
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/039929-2025
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Dynamic, Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
18 - Clothing, footwear, luggage articles and accessories
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
31 - Electrical machinery, apparatus, equipment and consumables; lighting
33 - Medical equipments, pharmaceuticals and personal care products
34 - Transport equipment and auxiliary products to transportation
35 - Security, fire-fighting, police and defence equipment
48 - Software package and information systems
50 - Repair and maintenance services
51 - Installation services (except software)
64 - Postal and telecommunications services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
18000000 - Clothing, footwear, luggage articles and accessories
18100000 - Occupational clothing, special workwear and accessories
18130000 - Special workwear
18140000 - Workwear accessories
18141000 - Work gloves
18200000 - Outerwear
18300000 - Garments
18400000 - Special clothing and accessories
18424000 - Gloves
18424300 - Disposable gloves
18424500 - Gauntlets
18440000 - Hats and headgear
18443000 - Headgear and headgear accessories
18444000 - Protective headgear
18800000 - Footwear
18810000 - Footwear other than sports and protective footwear
18815000 - Boots
18830000 - Protective footwear
18831000 - Footwear incorporating a protective metal toecap
18840000 - Parts of footwear
22000000 - Printed matter and related products
22100000 - Printed books, brochures and leaflets
22110000 - Printed books
22120000 - Publications
22160000 - Booklets
22458000 - Bespoke printed matter
22461000 - Catalogues
22462000 - Advertising material
22820000 - Forms
22850000 - Binders and related accessories
22900000 - Miscellaneous printed matter
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
30100000 - Office machinery, equipment and supplies except computers, printers and furniture
30121100 - Photocopiers
30121200 - Photocopying equipment
30121300 - Reproduction equipment
30121420 - Digital senders
30122000 - Office-type offset printing machinery
30123000 - Office and business machines
30124000 - Parts and accessories of office machines
30125000 - Parts and accessories of photocopying apparatus
30125100 - Toner cartridges
30190000 - Various office equipment and supplies
30191000 - Office equipment except furniture
30191100 - Filing equipment
30192000 - Office supplies
30192110 - Ink products
30197000 - Small office equipment
30197642 - Photocopier paper and xerographic paper
30199700 - Printed stationery except forms
30199710 - Printed envelopes
30199730 - Business cards
30200000 - Computer equipment and supplies
30232100 - Printers and plotters
30234000 - Storage media
30237200 - Computer accessories
31680000 - Electrical supplies and accessories
33000000 - Medical equipments, pharmaceuticals and personal care products
33100000 - Medical equipments
33141620 - Medical kits
33141623 - First-aid boxes
33182100 - Defibrillator
33730000 - Eye care products and corrective lenses
33735000 - Goggles
33735100 - Protective goggles
33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
33770000 - Paper sanitary
33772000 - Disposable paper products
34928480 - Waste and rubbish containers and bins
35113000 - Safety equipment
35113400 - Protective and safety clothing
39100000 - Furniture
39110000 - Seats, chairs and related products, and associated parts
39120000 - Tables, cupboards, desk and bookcases
39121000 - Desks and tables
39122000 - Cupboards and bookcases
39130000 - Office furniture
39131000 - Office shelving
39132000 - Filing systems
39133000 - Display units
39134000 - Computer furniture
39135000 - Sorting tables
39136000 - Coat hangers
39153000 - Conference-room furniture
39153100 - Bookstands
39155000 - Library furniture
39155100 - Library equipment
39156000 - Lounge and reception-area furniture
39157000 - Parts of furniture
39190000 - Wallpaper and other coverings
39191000 - Paper- or paperboard-based wall coverings
39192000 - Textile wall coverings
39200000 - Furnishing
39220000 - Kitchen equipment, household and domestic items and catering supplies
39224000 - Brooms and brushes and other articles of various types
39224340 - Bins
39230000 - Special-purpose product
39240000 - Cutlery
39260000 - Delivery trays and desk equipment
39294000 - Apparatus and equipment designed for demonstrational purposes
39295000 - Umbrellas and sunshades; walking sticks and seat sticks
39298000 - Statuettes, ornaments; photograph or picture frames, and mirrors
39525000 - Miscellaneous manufactured textile articles
39561000 - Tulle, lace, narrow-woven fabrics, trimmings and embroidery
39711000 - Electrical domestic appliances for use with foodstuffs
39800000 - Cleaning and polishing products
39820000 - Organic surface-active agents
39831000 - Washing preparations
39832000 - Dishwashing products
39833000 - Anti-dust products
42999000 - Non-domestic vacuum cleaners and floor polishers
42999100 - Non-domestic vacuum cleaners
42999200 - Non-domestic floor polishers
42999300 - Parts of non-domestic vacuum cleaners
42999400 - Parts of non-domestic floor polishers
44423400 - Signs and related items
48000000 - Software package and information systems
48100000 - Industry specific software package
48223000 - Electronic mail software package
48400000 - Business transaction and personal business software package
50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
51600000 - Installation services of computers and office equipment
64121100 - Mail delivery services
64210000 - Telephone and data transmission services
64216120 - Electronic mail services
72000000 - IT services: consulting, software development, Internet and support
72200000 - Software programming and consultancy services
72250000 - System and support services
72262000 - Software development services
72268000 - Software supply services
72412000 - Electronic mail service provider
72500000 - Computer-related services
72512000 - Document management services
79000000 - Business services: law, marketing, consulting, recruitment, printing and security
79400000 - Business and management consultancy and related services
79421000 - Project-management services other than for construction work
79500000 - Office-support services
79570000 - Mailing-list compilation and mailing services
79800000 - Printing and related services
79811000 - Digital printing services
79820000 - Services related to printing
79821000 - Print finishing services
79821100 - Proofreading services
79822500 - Graphic design services
79823000 - Printing and delivery services
79824000 - Printing and distribution services
90500000 - Refuse and waste related services
90510000 - Refuse disposal and treatment
90511400 - Paper collecting services
90514000 - Refuse recycling services
98341130 - Janitorial services
Notice Value(s)
- Tender Value
- £137,525,000 £100M-£1B
- Lots Value
- £162,500,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- £177,500,000 £100M-£1B
Notice Dates
- Publication Date
- 15 Jul 20251 years ago
- Submission Deadline
- 11 Feb 2025Expired
- Future Notice Date
- 2 Sep 2024Expired
- Award Date
- 21 Jan 20251 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- Procurement for Housing
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- BIRCHWOOD, WARRINGTON
- Postcode
- WA2 0YL
- Postcode Area
- Warrington
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD6 Cheshire
- Small Region (ITL 3)
- TLD61 Warrington
- Delivery Location
- Not specified
-
- Local Authority
- Warrington
- Electoral Ward
- Poulton North
- Westminster Constituency
- Warrington North
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.