Funeral Director Services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04443d-2024-08-20T12:28:02+01:00",
    "date": "2024-08-20T12:28:02+01:00",
    "ocid": "ocds-h6vhtk-04443d",
    "description": "(SC Ref:774609)",
    "initiationType": "tender",
    "tender": {
        "id": "CT1087",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Funeral Director Services",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "98370000",
            "description": "Funeral and related services"
        },
        "mainProcurementCategory": "services",
        "description": "The City of Edinburgh Council intends to establish a single Lot Framework Agreement for the provision of Funeral Services under the terms of Section 87 of the Burial and Cremation Act (Scotland) 2016. This will include the provision of funeral services, transport and storage of the deceased.",
        "value": {
            "amount": 250000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The City of Edinburgh Council intend to establish a single Lot Framework Agreement for the provision of Funeral Services under the terms of Section 87 of the Burial and Cremation Act (Scotland) 2016. This will include provision of funeral services, transport and storage of the deceased. In terms of Section 87 of the Burial and Cremation Act (Scotland) 2016, the Council has a duty to make funeral arrangements for any person who dies or is found dead within the Local Authority area where no other Local Authority is liable to make those arrangements and where no other person has come forward to make a suitable funeral arrangement for the deceased. This Framework Agreement will be primarily used by the City of Edinburgh Council, but Midlothian Council may also use this Framework Agreement.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "type": "price",
                            "description": "30"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Framework Agreement will be let for an initial period of two years with the option to extend for up to a further two 12-month periods, undertaken at the sole discretion of the Council."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "98370000",
                        "description": "Funeral and related services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98371000",
                        "description": "Funeral services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "deliveryLocation": {
                    "description": "Edinburgh - Mortonhall Crematorium and Craigmillar Castle Park Cemetery. Please refer to tender documentation for further information."
                },
                "relatedLot": "1"
            }
        ],
        "crossBorderLaw": "Midlothian Council will be able to call-off from this Framework Agreement.",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "It is a mandatory requirement that the successful Provider is registered under the National Association of Funeral Directors (NAFD) or The National Society of Allied & Independent Funeral Directors (SAIF) and must follow the applicable Code of Conduct. Tenderers that do not meet these essential requirements, will be excluded from the tender process.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "This section refers to Section B of Part IV of the SPD (Scotland",
                    "minimum": "Part IV: Selection criteria - B: Economic and financial standing - Question 4B.1 - Tenderers are required to have a minimum \"general\" annual turnover of GBP 125,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4: - Current ratio for Current Year: at least 1.10 - Current ratio for Prior Year: at least 1.10 The formula for calculating a Tenderer's current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10. Where a Tenderer's current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer's suitability to proceed in the competition. Part IV: Selection criteria - B: Economic and financial standing - Question 4B.5b & c - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: a. Employers (Compulsory) Liability Insurance - GBP 5 million b. Public and Product Liability Insurance - GBP 10 million c. Professional Indemnity - GBP 5 million d. Motor Vehicle Insurance on a fully comprehensive basis with an appropriate limit of indemnity as deemed by the Contractor",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Selection criteria as stated in the procurement tender documents and SPD.",
                    "minimum": "Part IV: Selection Criteria - A: Service Contracts - Question 4A.2 It is a mandatory requirement that Providers are registered to The National Association of Funeral Directors (NAFD) OR The National Society of Allied and Independent Funeral Directors (SAIF) and that they follow the applicable Code of Conduct. Tenderers are required to confirm that they meet this mandatory requirement and provide evidence of such (e.g. registration certificate etc.) by way of attachment. Where a Tenderer does not demonstrate compliance to the Council's satisfaction, the Council may exclude the Tenderer from the competition. Part IV: Selection criteria - C: Technical and Professional Ability - Question 4C.4 - Inclusion of prompt payment clause - Tenderers are required to confirm that they will include the standard clause in all contracts used in the delivery of the framework agreement, ensuring payment of sub-contractors at all stages of the supply chain within 30 days and include a point of contact for sub-contractors to refer to in the case of payment difficulties. Where a Tenderer does not commit to the inclusion of a prompt payment clause, the Council may exclude the Tenderer from the competition. Part IV: Selection criteria - D: Technical and Professional Ability - Question 4C.4 - Payment of the Real Living Wage - Tenderers are required to confirm that they will pay any staff that are directly involved in the delivery of the framework agreement (including any agency or sub-contractor staff), at least the Real Living Wage. Where a Tenderer does not commit to pay any staff that at least the Real Living Wage, the Council may exclude the Tenderer from the competition. Part IV: Selection Criteria - C: Technical and Professional Ability - Question 4C.7 - Response to climate change emergency - Tenderers are required to provide evidence that their organisation is taking steps to build their awareness of the climate change emergency and provide details of how they have/will respond (to the climate change emergency). Tenderers must complete the Climate Change Plan Template, to supply information about their organisation's carbon emissions sources and the steps that their organisation plans to take to reduce your carbon emissions, including any ongoing or completed plans. Responses do not need to include carbon emissions calculations. Where a Tenderer fails to demonstrate that it is taking steps to build awareness of the climate change emergency and reduce emissions, to the Council's satisfaction, the Council may exclude the Tenderer from the competition. Part IV: Selection criteria - D: Quality Assurance - Question 4D.1 - Health & Safety Policy - Tendering Organisations with more than 5 employees are required to have in place a Health & Safety Policy which is approved at a senior level within the Organisation and is reviewed regularly. To demonstrate compliance Tenderers must attach their Health & Safety Policy. Where a Tenderer does not have a Health & Safety Policy and is required to do so, the Council may exclude the Tenderer from the competition.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 1
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-04-05T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 150
            }
        },
        "awardPeriod": {
            "startDate": "2024-04-05T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-04-05T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "It is envisaged that this Contract opportunity will be advertised in the final quarter of 2025 if the extension options are not undertaken, otherwise, in the final quarter of 2026 or the final quarter of 2027."
        },
        "reviewDetails": "A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into."
    },
    "parties": [
        {
            "id": "GB-FTS-346",
            "name": "The City of Edinburgh Council",
            "identifier": {
                "legalName": "The City of Edinburgh Council"
            },
            "address": {
                "streetAddress": "Waverley Court, 4 East Market Street",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH8 8BG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Nicole Sherry",
                "email": "nicole.sherry@edinburgh.gov.uk",
                "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.edinburgh.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-594",
            "name": "Midlothian Council",
            "identifier": {
                "legalName": "Midlothian Council"
            },
            "address": {
                "streetAddress": "Midlothian House, Buccleuch Street",
                "locality": "Dalkeith",
                "region": "UKM73",
                "postalCode": "EH22 1DN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1312707500",
                "email": "procurement@midlothian.gov.uk"
            },
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                "url": "http://www.midlothian.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336"
            }
        },
        {
            "id": "GB-FTS-96444",
            "name": "Sherriff Court",
            "identifier": {
                "legalName": "Sherriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-121921",
            "name": "Mark Porteous Funeral Directors Ltd",
            "identifier": {
                "legalName": "Mark Porteous Funeral Directors Ltd"
            },
            "address": {
                "streetAddress": "589 Lanark Road, Juniper Green",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH14 5DA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1314534535"
            },
            "roles": [
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            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-346",
        "name": "The City of Edinburgh Council"
    },
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    ],
    "language": "en",
    "awards": [
        {
            "id": "026452-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-121921",
                    "name": "Mark Porteous Funeral Directors Ltd"
                }
            ]
        }
    ],
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            "awardID": "026452-2024-1",
            "status": "active",
            "value": {
                "amount": 250000,
                "currency": "GBP"
            },
            "dateSigned": "2024-08-05T00:00:00+01:00"
        }
    ],
    "bids": {
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                "relatedLot": "1",
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            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
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            },
            {
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            },
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                "id": "5",
                "measure": "electronicBids",
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}