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STC1177 - Provision of Specialist Lift Consultancy Services

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (acting jointly)

This public procurement record has 3 releases in its history.

Award

29 Jul 2024 at 17:35

Award Notice
TenderUpdate

05 Apr 2024 at 15:57

Tender Notice
Tender

01 Mar 2024 at 16:08

Tender Notice
Summary of the contracting process

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons, acting jointly, sought expressions of interest for a contract titled 'STC1177 - Provision of Specialist Lift Consultancy Services' within the technical analysis or consultancy services industry. This procurement was tailored to support the Parliamentary Design Authority in managing and modernising the lift infrastructure on the Parliamentary Estate in Westminster, London. Although the tender initially progressed through various stages, ultimately, it was cancelled. The open procedure procurement commenced on 1st March 2024, with key deadlines originally set for 8th March 2024 for NDA submissions, and 26th April 2024 for tender submissions. The consultancy services were meant to be delivered under the NEC4 Professional Services Short Contract and the total contract value was estimated at £500,000.

This tender would have provided significant opportunities for SMEs, specifically for those with expertise in lift engineering and infrastructure consulting. It aimed to involve businesses with capabilities in independent advisory support, lift design briefs, feasibility studies, technical standard developments, and project management of refurbishment and maintenance programmes. This project required consultants with experience in lift traffic analysis, value for money assessments, and annual performance audits of lift maintenance contractors. Certified and experienced engineering professionals, particularly those associated with recognised bodies like RIBA, CIBSE, or IET, would have been best suited to compete for this consultancy role.

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Notice Information

Notice Title

STC1177 - Provision of Specialist Lift Consultancy Services

Notice Description

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons acting jointly (the 'Authority') invited expressions of interest from suitably qualified organisations wishing to enter into a contract for the provision of specialist lift consultancy services. The appointed Consultant would support the Parliamentary Design Authority in its role as custodian of the lift engineering infrastructure on the Parliamentary Estate to review and update technical standards and a long-term strategy for lift modernisation. More specifically, the appointed Consultant would be required to deliver specialist services which included independent advisory support, to ensure the viability and quality of designs, as well as project support relating to refurbishment and maintenance programmes. The contract would be let based on the NEC4 Professional Services Short Contract.

Lot Information

Lot 1

A non-exhaustive list of the services required to be delivered under the contract were:* Produce lift technical design briefs and design requirements for the Authority's Lift projects, as well as work collaboratively with Lift delivery teams and prioritise the works on health and safety and business continuity objectives (as set out within the procurement documents). * Review and develop existing lift modernisation scope documents. * Produce feasibility studies to RIBA Stage 1 or equivalent, technical standards and engineering specifications. * Provide a technical design review of the proposals from Lift Delivery teams and monitor their work - this shall also include undertaking site inspections and witnessing.* Review lift traffic analysis from previous studies and project consultants and where necessary undertake new traffic analysis and propose optimum lift design strategy for the population and use patterns of the Parliamentary Estate.* Carry out whole of life costing with the view of ensuring that value for money is achieved by taking a holistic approach to design the lifts in relation to each other, traffic flow, building occupants, logistics, fire evacuation strategy, access control and security strategy, environment and sustainability, heritage and conservation and user priorities. * Undertake annual audits of the Authority's Planned Preventative and Re-active Maintenance Contractor's performance.The appointed Consultant's staff shall have completed EOR/202 'Working Safely in an engineering environment - basic lift safety', as required by BS7255 Safe Working on Lifts.The Authority reserved its position as to whether it will (or will not) enter into contractual arrangements. Subsequently, the publication of the procurement documents in no way commits the Authority to enter into any contractual relationship with the Tenderers or any other party.The Authority reserved the right to:- cancel, postpone, suspend or abort the selection and evaluation process at any stage of this procurement in its entirety;- vary the project timetable or procurement process, including without limitation, to introduce further submission requirements; and- amend, vary or digress from the process set out in the procurement documents. In the event of any change to the process, the Authority will inform all Tenderers of the change.The Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The information and/or documents for this opportunity are available on https://in-tendhost.co.uk/parliamentuk/aspx/Home Interested organisations must register on this site to respond. The use of the In-tend e-tendering portal is compulsory and will be the main means of communication and exchange of documents between the Authority and prospective Tenderers, although the Authority reserves the right at its sole discretion to communicate and/or exchange documents by other means.

Options: The contract would be let with an option to extend post expiry of the initial contract term for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion.

Renewal: The contract shall be let for an initial term of thirty-six (36) months with an option to extend post expiry of the initial term for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0444db
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023665-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

71 - Architectural, construction, engineering and inspection services

CPV Codes

42416100 - Lifts

71310000 - Consultative engineering and construction services

71321000 - Engineering design services for mechanical and electrical installations for buildings

71530000 - Construction consultancy services

71621000 - Technical analysis or consultancy services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jul 20242 years ago
Submission Deadline
19 Apr 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Cancelled
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (acting jointly)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI32 Westminster
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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